Accounts Payable Specialist

Coast Counties Peterbilt PacLease; San Jose (CA); On-site; Full time

Job summary

Join a leading truck and trailer dealership as an Accounts Payable Specialist, responsible for processing vendor invoices, ensuring compliance, and maintaining accounts and records. This full-time position offers opportunities for professional development within a dynamic workplace. You'll work in a collaborative environment with a commitment to accuracy and detail in financial operations.

Benefits

Competitive salary and benefits package

Opportunities for professional development

Collaborative and supportive work environment

Qualifications

• Degree in accounting or related field preferred.
• Experience in accounts payable is preferred.
• Strong computer skills, especially in Microsoft Office.

Responsibilities

• Process accounts payable invoices and payments accurately.
• Reconcile vendor statements and accounts.
• Administer the expense reporting and procurement card processes.

Skills

Data entry

Mathematical skills

Attention to detail

Knowledge of accounting principles

Communication skills

Education

Associate or bachelor's degree

Tools

DocStar

Ancora

Karmak

Job description

5 days ago Be among the first 25 applicants

Coast Counties Peterbilt PacLease provided pay range

This range is provided by Coast Counties Peterbilt PacLease. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$28.00/hr - $33.00/hr

$28/hour to $33/hour

About The Role

The Accounts Payable (AP) Specialist is responsible for the accurate and timely match and processing of vendor invoices and payments, ensuring compliance with company policies and procedures. This role involves verifying, matching, and coding invoices and expenses, entering data into accounting systems, and reconciling vendor accounts. In addition, the specialist role serves as expense reporting and credit card administrator as well as travel coordinator.

Essential Duties

• Verify, process, and post both purchase order-backed and non-PO accounts payable invoices
• Properly code and post accounts payable invoices
• Reconcile vendor statements
• Code and process expense reports as assigned
• Comply with company policies, accounting standards, and relevant regulations.
• Meet Key Performance Indicators (KPIs) for volume, timeliness, and accuracy
• Administer the expense reporting and procurement card processes including card distribution and monitoring as well as employee setup and card expense coding
• Make travel arrangements for employees
• Provide superior customer service
• Verify expense reports and procurement card purchases against policy.
• Maintain vendor records, accounts payable balances, and general ledger balances to ensure accuracy.
• Comply with company policies, accounting standards, and relevant regulations.
  
  
  

Additional Duties

• Assist with payment runs including check, ACH, and credit card
• Answer the phone and respond to inquiries from vendors and internal staff
• Assist the manager with the audit requests and provide supporting documentation
  
  
  

Qualifications

• Associate or bachelor’s degree preferred
• Strong understanding of Microsoft Office
  
  
  

Skills and Competencies:

• Strong, accurate data entry skills
• Good mathematical and analytic skills
• Attention to detail and accuracy
• Knowledge of accounting principles
• Proficiency in DocStar, Ancora, and Karmak is preferred
• Ability to work independently and as part of a team
• Excellent communication and interpersonal skills
• Some experience in accounts payable or accounting is preferred
• Experience in expense reporting and credit card administration
  
  
  

Working Conditions

• Office working conditions
  
  
  

Cognitive and Physical Demands

• No physical demands beyond the ability to work from an office and attend meetings
• The successful candidate will have the ability to analyze issues and propose solutions
• This role requires a strong ability to communicate effectively with other employees as well as vendors and our banking partners
  
  
  

Why Join Us

• Opportunity to work with a dynamic and growing company.
• Competitive salary and benefits package.
• Collaborative and supportive work environment.
• Opportunities for professional development and career growth.
  
  
  

If you are a dedicated professional with a passion for accounts payable, expense reporting and administration, and travel coordination, we encourage you to apply for this exciting opportunity.

About Coast Counties Peterbilt (www.coastcounties.com):

Coast Counties Peterbilt (CCTE) is a full-service truck and trailer dealership founded in 1949 headquartered in San Jose, California. Operating as a division of the Jim Pattison Group, we serve our customers throughout Northern & Central California with a full line of services including new and used truck & trailer sales, full maintenance leasing, truck rentals, parts sales, service for all makes of trucks & trailers, complete finance portfolio for new and used trucks & trailers, financing for major equipment purchases, such as engines, transmissions and diesel particulate filters. We also have a truck and trailer body shop at our San Leandro location.

EEO Statement

Coast Counties Peterbilt is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Coast Counties Peterbilt are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, sex, sexual orientation, gender identity, national origin, veteran or disability status, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Coast Counties Peterbilt will not tolerate discrimination or harassment based on any of these characteristics. Coast Counties Peterbilt encourages applicants of all ages.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Truck Transportation

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