Accounts Payable Specialist

Jewish Family & Children'S Services; San Francisco (CA); On-site; Full time

Job summary

A leading organization in San Francisco is looking for an AP Specialist to assist with full cycle accounts payable processing. This full-time role requires a degree in Accounting and offers a competitive hourly wage, benefits, and a supportive work environment focused on collaboration and compliance.

Benefits

403(b) retirement match

Cafeteria benefits plan

16 holidays annually

3 weeks of vacation and 2 weeks of sick leave

Qualifications

• Minimum of two years’ experience in accounting or bookkeeping required.
• Previous accounts payable experience in a non-profit organization is preferred.
• Experience in filing year-end federal and state electronic systems.

Responsibilities

• Coordination and processing of all accounts payables.
• Timely processing of employee expense reports and vendor payments.
• Collaborate on the development of standard operating procedures.

Skills

Knowledge of internal controls

Basic Proficiency in Microsoft Office

Ability to utilize ten-key by touch

Education

College degree in Accounting or Business Administration

Job description

Jewish Family and Children’s Services (JFCS) has served the San Francisco Bay Area for 175 years. We offer world-class services to support individuals and families across all stages of life, including adoption, mental health, senior care, disability services, financial assistance, Holocaust education, and youth development. Our mission and work are rooted in Jewish values, and we serve people of all faiths and backgrounds.

POSITION SUMMARY:

Under the supervision of the Assistant Controller, the AP Specialist is primarily responsible in providing full cycle accounts payable processing, accounts payable reporting, and ensuring efficient and accurate processing of invoices and payments, ensuring financial obligations are met in a timely manner.

COMPENSATION AND BENEFITS:

Pay Range: $30.77 – $35.90 per hour (depending on experience)

Employment Type: full-time, non-exempt position with benefits

Employer 403(b) retirement match plus additional employer contribution (subject to eligibility)

Cafeteria benefits plan that lets you customize coverage to fit your needs, with options like health insurance, FSAs, retirement plans, and wellness programs

16 holidays (10 federal and up to 6 Jewish holidays), annually

3 weeks of vacation and 2 weeks of sick leave, annually

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

Coordination and processing of all JFCS accounts payables. Duties include collection, review and verification of invoices and vouchers, reconciliation of vendor statements for balances over $1,000, data entry, timely processing of regular check runs, obtaining signatures as required, timely delivery of checks according to schedule and related tasks (process voided checks, investigation of stale dated checks, etc

Timely processing of employee expense reports for payment including verification of expenses and related receipt documentation. Also verifies General Ledger account charge/coding of expenses

Management and effective organization of vendor records in computer systems as well as physical files

Written and oral communications with JFCS staff and vendors regarding status of payments

Collaborate with CFO, Controller, and Assistant Controller on the development of standard operating procedures (SOP) and accounting procedure manuals as necessary to ensure consistency and smooth operation of A/P processing within the organization

Compliance with legal and regulatory requirements as applicable to A/P, including timely year-end electronic filing of 1099 (MISC and NEC) and 1096 forms to IRS & Franchise Tax Board electronically

Cross-functional collaboration with other Finance functions. Providing support where needed within the department

JOB QUALIFICATIONS:

College degree in Accounting, Business Administration, or related field required

A minimum of two years’ experience in accounting or bookkeeping required. Previous accounts payable experience in a non-profit organization is preferred

Previous experience in filing year-end federal and state electronic filing systems

Knowledge of internal controls required in a disbursement environment

Basic Proficiency in Microsoft Office including Word and Excel

Ability to utilize ten-key by touch to accurately and efficiently enter numerical data into financial systems and databases (7,000 to 10,000 kph)

All qualified applicants are encouraged to apply, including minorities, women, veterans, and disabled individuals. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status. JFCS is an Equal Opportunity Employer.

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