Accounts Payable Specialist

California Academy of Sciences; San Francisco (CA); On-site; USD 75,000 - 90,000; Full time

Job summary

An established industry player is seeking an Accounts Payable Specialist to join their dedicated finance team. This role involves managing invoices, vendor inquiries, and credit card administration, ensuring compliance with financial policies. The ideal candidate will have a strong background in Accounts Payable, excel in Excel, and possess excellent interpersonal skills. This full-time position is based in San Francisco, requiring onsite work a few times a week. Join a team committed to diversity and inclusion, and contribute to impactful financial management within the organization.

Benefits

Comprehensive Benefits

COVID-19 Vaccination Accommodations

Flexible Work Schedule

Qualifications

• 3+ years of Accounts Payable experience required.
• Proficient in Excel and strong interpersonal skills essential.

Responsibilities

• Review invoices for compliance and support documentation.
• Manage credit card issuance and coordinate with JPMorgan Chase.
• Handle petty cash and maintain documentation.

Skills

Accounts Payable Experience

Excel Proficiency

Interpersonal Skills

Teamwork

Initiative

Education

Associate Degree

Tools

Oracle Fusion

Job description

Join to apply for the Accounts Payable Specialist role at California Academy of Sciences

About the Opportunity: The Accounts Payable Specialist reports to the Senior Accountant and supports the Accounts Payable and Procure to Pay processes, the corporate credit card program, and cash handling, along with other duties as assigned. Training will be provided to serve as a backup for Accounts Receivable and Payroll processing.

Organizational Culture: Join a team dedicated to the Academy’s mission, vision, and values! The Academy’s strategic initiatives include Hope for Reefs, Thriving California, and Islands 2030, focusing on biodiversity science, environmental learning, and ecosystem regeneration. We are committed to diversity, equity, accessibility, and inclusion. Learn more at our website.

This position is based in San Francisco, CA, requiring onsite work 2-3 times per week. Candidates must be able to work onsite and have up-to-date COVID-19 vaccination, subject to legal exemptions. This role is part of a bargaining unit with Cal Academy Workers United.

About the (Business Finance/Accounting) Team: The role is within the Accounting department, supporting timely processing of payables to enable effective expense and budget management.

Key Responsibilities:

• Review invoices for compliance with policies, reference Purchase Orders, and support documentation before entry into Oracle Fusion.
• Respond to vendor and internal inquiries regarding procurement and payments.
• Create purchase orders, maintain vendor records, and manage payment holds.
• Handle new supplier requests and prepare payment batches.
• Reconcile accounts, monitor aging schedules, and prepare relevant journal entries and 1099 reporting.

Corporate Credit Card Administration:

• Manage credit card issuance, inquiries, and compliance.
• Coordinate with JPMorgan Chase for card-related matters and prepare monthly journal entries.

Cash Handling:

• Manage petty cash, coordinate deposits, and maintain documentation.

Other Duties: Serve as backup for Accounts Receivable and Payroll after training, and perform other tasks as assigned.

Qualifications: Candidates should have at least 3 years of Accounts Payable experience, an associate degree preferred, and proficiency in Excel. Strong interpersonal skills, initiative, teamwork, and a commitment to equity are essential.

Physical Environment: Must be able to perform essential duties; accommodations available if needed.

Compensation and Benefits: Salary range $75,000-$90,000, commensurate with experience. Comprehensive benefits are included.

Schedule: Full-time, 40 hours/week.

Application Process: Upload resume, cover letter, and complete online application. Review begins April 21, 2025, until filled.