Accounts Payable Specialist

Kontron Americas; San Diego (CA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive salaries

Excellent benefits

Job summary

Kontron Americas in San Diego is seeking an Accounts Payable Specialist to efficiently manage all aspects of accounts payable functions. This role demands proficiency in SAP and requires at least 2 years' experience in finance. The ideal candidate will be detail-oriented, possess problem-solving skills, and be able to communicate effectively.

Applicants must be U.S. persons as per ITAR regulations. Join a fast-paced environment offering competitive salaries and excellent benefits.

Qualifications

• Minimum 2 years experience in processing accounts payable.
• Knowledge of accounting principles as they apply to accounts payable.
• Background with high volume, dynamic organizations preferred.

Responsibilities

• Sorts mail and organizes vendor invoices for processing.
• Enters vouchers/records invoices into the ERP system (SAP).
• Interacts with Department Heads for invoice approvals.

Skills

Detail oriented

Problem solver

Solid written and verbal communication skills

Proficiency in MS applications (Excel, Word, Outlook)

Education

Associates degree in accounting or higher

Tools

SAP

Job description

Kontron is a global leader in IoT/Embedded Computing Technology (ECT). Kontron offers individual solutions in Internet of Things (IoT) and Industry 4.0 through a combined portfolio of hardware, software and services. With its standard and customized products based on highly reliable state‑of‑the‑art technologies, Kontron provides secure and connected applications for a wide variety of industries, enabling customers to accelerate time‑to‑market, reduce total cost of ownership, extend product lifecycles and benefit from fully integrated solutions.

In addition to an established global presence, Kontron encourages open communication at all levels to ensure a common direction and informed decision‑making. Our culture has been created by the people who work here, making Kontron a fast‑paced, friendly, and enjoyable workplace with competitive salaries and excellent benefits.

Accounts Payable Specialist – mid level within the finance department. This position will be responsible for performing all accounts payable functions and other accounting and administrative functions as assigned.

Essential Duties & Responsibilities

• Sorts mail and organizes vendor invoices received for processing.
• Enters/ vouchers/ records invoices into the ERP system (SAP) and researches invoice statuses in SAP if necessary to respond to vendor inquiries.
• Interacts with Department Heads to obtain proper approval on invoices without purchase orders.
• Resolves invoice discrepancies.
• Reconciles vendor statements.
• Prepares and processes payment batches and check runs through the ERP system (SAP).
• Files completed paid invoice packages and maintains files for invoices in process.
• Assists in setting up new vendors by obtaining necessary forms.
• Interacts with affiliated companies regarding debit notes and credit notes, follows up on returns and outstanding issues.
• Supports tasks related to general ledger accounting (journal entries, month‑end accruals, reconciliations, account analysis, support schedules, etc.).
• Assists in preparation of tax & audit schedules.
• Reviews expense reports and company credit card charges, verifies supporting receipts, documentation, and explanations, and corresponds with employees to resolve issues.
• Performs other administrative functions and tasks as needed/assigned.
• Works on special projects as required, directed by the AP Supervisor or the Director of Finance.

Qualifications

• Minimum 2 years experience in processing accounts payable.
• Knowledge of accounting principals as they apply to accounts payable; Associates (or higher) degree in accounting is a plus.
• Detail oriented, problem solver.
• Background with high volume, dynamic organizations preferred.
• MS applications (Excel, Word, Outlook, Calendar) proficiency.
• Solid written and verbal communication skills. Able to review and update written processes and procedures (in English).
• Multi‑company and/or manufacturing experience preferred.
• SAP experience is a strong plus.

Kontron America is an ITAR (International Traffic in Arms Regulation) registered facility administered by the U.S. Department of State Directorate of Defense Trade Controls (DDTC). To be eligible for employment under the ITAR, an individual must be a U.S. person. As per U.S. Code of Federal Regulations:

• 120.62, a U.S. person under ITAR includes U.S. citizens, lawful permanent residents as defined in 8 U.S.C. 1101(a)(20)/Green Card holders, and protected individuals in 8 U.S.C. 1324b(a)(3).