Accounts Payable Specialist

Confidential; San Diego (CA); Hybrid; USD 43,000 - 48,000; Full time

Benefits offered by this job

Hybrid schedule

Annual bonus

Health benefits

Premium coverage

Retirement match

Professional development

Paid time off

Job summary

Confidential is seeking an Accounts Payable Specialist to manage full-cycle AP, ensuring accurate coding, timely processing, and compliance. You will liaise with vendors, support month-end close, and improve processes to boost efficiency and controls.

The role involves in-office presence Tue–Thu, with remote options on Mon and Fri, and offers a comprehensive benefits package and career growth opportunities.

Qualifications

• Minimum 3 years of progressive Accounts Payable experience, preferably in a multi-entity environment.
• Strong knowledge of full-cycle AP processes, internal controls and accounting principles.
• Hands-on experience with SAP Concur for expenses and invoices; proficient in Excel.

Responsibilities

• Manage full-cycle accounts payable, including invoice receipt, coding, approval, and entry.
• Process corporate card and employee expenses via SAP Concur with compliance.
• Prepare check runs and various payment methods (bank transfers, ACH, wires).
• Support month-end close and internal/external audits with documentation.

Skills

Accounts payable

SAP Concur

Excel skills

Analytical thinking

Vendor communication

Time management

Education

Bachelor's degree in Accounting

Tools

Multi-entity knowledge

Job description

The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable function, ensuring accurate, timely, and compliant processing in accordance with organizational policies and internal controls. This position serves as a key liaison between vendors and internal stakeholders, supports month-end close activities, and identifies opportunities to enhance efficiency, accuracy, and overall effectiveness within the Accounts Payable function.

Key Responsibilities

• Manage the full-cycle accounts payable process, including invoice receipt, coding, approval, validation, and entry into the accounting system.
• Ensure invoices are complete, accurately coded, properly formatted, and supported by all required documentation.
• Manage the monthly Accounts Payable close process, ensuring all transactions are recorded accurately and within established deadlines.
• Research, investigate, and resolve Accounts Payable discrepancies and issues.
• Serve as the primary point of contact for vendors regarding payment inquiries, invoice discrepancies, and account-related matters.
• Review and process corporate credit card and employee expense reports through SAP Concur, ensuring compliance with organizational policies and accurate, timely recording.
• Administer additional SAP Concur functionality, troubleshoot system-related issues, and respond to user inquiries as needed.
• Prepare and process check runs across multiple entities, ensuring appropriate approvals, reviews, and authorized signatures are obtained.
• Prepare and submit payment requests, including bank transfers, wire transfers, ACH payments, and check payments, in a timely and accurate manner.
• Support internal and external audits by compiling and providing Accounts Payable documentation and supporting records as requested.
• Identify opportunities to improve Accounts Payable processes, implement best practices, and enhance operational efficiency and internal controls.
• Develop, document, implement, and maintain Accounts Payable policies, procedures, and workflows in accordance with organizational standards and applicable requirements.
• Perform other duties and responsibilities as assigned.

Work Schedule

This position requires a regular in-office presence Tuesday through Thursday during core business hours of 9:00 AM to 5:00 PM to support collaboration and business operations. Mondays and Fridays may be worked remotely, provided employees remain available during standard working hours. The primary focus is on delivering results, meeting business objectives, and collaborating effectively with internal and external stakeholders.

Qualifications & Education

• Bachelor’s degree in Accounting, Finance, Business, or a related field, or an equivalent combination of education and relevant experience.
• Minimum of 3 years of progressive Accounts Payable experience; experience within a multi-entity organization is preferred.
• Strong knowledge of full-cycle Accounts Payable processes, accounting principles, and internal controls.
• Hands-on experience with SAP Concur; experience with both expense and invoice modules is preferred.
• Proficiency with accounting systems and Microsoft Excel.
• Strong analytical, critical-thinking, and problem-solving skills.
• Excellent organizational and time-management abilities, with the capacity to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills, with the ability to collaborate effectively with vendors and cross-functional teams.
• Exceptional attention to detail and a high degree of accuracy.
• Demonstrated commitment to public health and science.

Estimated Compensation: $31.00–$35.00 per hour

We are pleased to offer a comprehensive benefits package, including:

• Up to 10% annual performance bonus based on individual and organizational performance.
• Hybrid work schedule designed to provide flexibility while supporting collaboration and business needs.
• Comprehensive health and wellness benefits, including Medical, Dental, Vision, Short-Term Disability, Long-Term Disability, Life Insurance, and Flexible Spending Account options.
• 100% premium coverage for employee Medical, Dental, Vision, Short-Term Disability, Long-Term Disability, and Life Insurance benefits.
• 70% dependent premium coverage for Medical, Dental, and Vision benefits.
• 5% retirement plan match to support long‑term financial security.
• Professional development reimbursement to support continued learning, career growth, and professional advancement.
• 15 days of paid time off plus 16 paid holidays, supporting a healthy work‑life balance and time away to recharge.