Accounts Payable Specialist

Brundage Management Company; San Antonio (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Low-Deductible Medical Plans

401K with company match

Paid Time Off

Bonus opportunities

Career development

Formal and comprehensive training

Job summary

Brundage Management Company in San Antonio, TX is seeking a detail-oriented Accounts Payable Specialist to support multiple business units by processing invoices, reconciling vendor statements, and ensuring timely payments. This role emphasizes accuracy, internal controls, and collaboration with vendors and internal partners.

You will log invoices, collect documentation, code to GL accounts, route for approvals, and assist with payment runs and month-end close.

Qualifications

• High school diploma or GED required; associate degree preferred.
• At least 3 years AP or related experience; 5 years preferred.
• Experience with vendor documentation, approvals, and payment processing.
• Familiarity with internal controls and auditing.
• Proficiency with Excel and data entry.
• Experience with AP or ERP systems preferred.

Responsibilities

• Receive, log, and file vendor invoices from multiple sources for all units.
• Collect and maintain vendor documentation, including W-9s and COIs.
• Review invoices for completeness: pricing, quantities, tax, GL coding, cost centers.
• Route invoices for approval and follow up to support timely payment.
• Process approved invoices and expense reports for payment per policy and terms.
• Assist with payment runs (ACH, checks, wires) and maintain controls.
• Support fraud-prevention processes and reconciliations.
• Maintain AP tracking spreadsheets, accruals, and related schedules.
• Identify, research, and resolve invoice discrepancies and payment issues.
• Support month-end/year-end close, audits, and process improvements.

Skills

Excel proficiency

Vendor management

Attention to detail

Time management

Verbal and written communication

Problem solving

Confidentiality

ERP system learning

Education

High school diploma or GED

Associate degree preferred

Tools

Accounting software

AP/ERP systems

Vendor portals

Job description

Headquartered in San Antonio, Texas, Brundage Management Company, Inc. (BMC) is a privately held organization with a diverse portfolio of business lines and investments. BMC's primary focus is providing strategic and operational management services for Sun Loan Company, a consumer installment loan business, and Storage Hub, an awardwinning selfstorage company.

Through our centralized support model, BMC partners closely with our investments to drive performance and longterm growth. Our services include executivelevel leadership and decisionmaking; human resources, recruitment, and training; marketing; accounting; licensing and auditing; information technology; representation on state and national boards; and longterm strategic planning.

At BMC, we are deeply committed to serving our customers and communities better every day. To support that mission, we continue to grow and strengthen our teams by building internal capabilities, developing talent, and owning the skills and strategies necessary to drive meaningful change. Our focus is on empowering our people to deliver results that are centered on customer experience, operational excellence, and community impact.

Brundage Management Company is looking for a detail-oriented and dependable Accounts Payable Specialist to join our Finance team. In this role, you will support accounts payable activities across multiple business units, including Sun Loan Company and Storage Hub, by helping ensure invoices are processed accurately, vendors are paid on time, and financial records are maintained with care.

This is a great opportunity for someone who enjoys working with numbers, solving problems, communicating with vendors and internal partners, and contributing to a reliable, well-controlled payment process.

What You'll Do

• Receive, review, and log vendor invoices from email, mail, portals, and other sources for all business units.
• Collect and maintain required vendor documentation, including W-9 forms and Certificates of Insurance.
• Review invoices for completeness and accuracy, including pricing, quantities, tax, general ledger coding, and cost center information.
• Route invoices for approval based on company guidelines and follow-up on pending approvals to support timely payment.
• Process approved invoices and expense reports for payment in accordance with company policies and vendor terms.
• Assist with payment runs, including ACH, check, and wire payments, while following established internal controls.
• Support fraud-prevention processes, including reverse positive pay reviews for applicable bank accounts.
• Maintain and reconcile accounts payable tracking spreadsheets, accruals, unmatched invoices, utility bill records, and other AP-related schedules.
• Help identify, research, and resolve invoice discrepancies, payment issues, vendor inquiries, and account reconciliation items.
• Support month-end and year-end close activities, audits, reporting requests, and process improvement initiatives.

What We're Looking For

• High school diploma or GED required; associate degree preferred.
• At least 3 years of experience in accounts payable, bookkeeping, finance, or a related administrative role required; 5 years preferred.
• Basic understanding of accounts payable processes, payment terms, general ledger coding, cost centers, and accounting principles.
• Experience working with vendor documentation, invoice approvals, payment processing, reconciliations, and financial records.
• Familiarity with internal controls, segregation of duties, fraud prevention practices, and audit documentation.
• Proficiency with Microsoft Excel, including data entry, basic formulas, reconciliations, and tracking spreadsheets.
• Experience with AP or ERP systems preferred, or willingness to learn new systems and processes.

Skills That Will Help You Succeed

• Strong attention to detail and accuracy in high-volume transactional work.
• Ability to organize priorities, meet deadlines, and follow established procedures.
• Professional written and verbal communication skills with vendors, managers, and team members.
• Problem-solving skills and sound judgment when escalating discrepancies or payment concerns.
• Ability to maintain confidentiality of financial, vendor, and company information.
• Adaptability and willingness to support changing business needs, special projects, and process improvements.

Why Join Us

As part of our team, you will play an important role in supporting accurate financial operations and strong vendor relationships across our organization. You will work in a collaborative environment where accuracy, accountability, professionalism, and continuous improvement are valued.

Work Authorization Notice

Applicants must be legally authorized to work in the United States without the need for current or future visa sponsorship. This means:

• Work Authorization Required: Candidates must already possess valid U.S. work authorization that permits employment with any employer.
• No Visa Sponsorship Provided: We are unable to sponsor employment visas (such as H-1B, O-1, etc.) or assume responsibility for transferring existing sponsorships at this time.

Benefits

• Low-Deductible and affordable Medical Plans including medical, dental and vision.
• Competitive salary: Determined by various factors, including but not limited to, location, skills, knowledge, competencies and experience.
• 401K with company match.
• Paid Time Off including Holidays, Vacation and Sick time.
• Bonus opportunities.
• Career development.
• Formal and Comprehensive Training Program.

If you are ready to be a part of a company that values its employees, invests in their growth, and fosters a culture of success, then Brundage Management Co. is the place for you.

Brundage Management Company, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.