Accounts Payable Specialist

Sterling Foods; San Antonio (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Sterling Foods is a San Antonio, TX-based food manufacturer seeking an Accounts Payable Specialist to support the Finance team in a fast-paced, high-volume environment. You will process vendor invoices, maintain accurate financial records, and support daily Accounts Payable operations.

The ideal candidate has hands-on AP experience, especially in invoice processing, payments, and vendor account reconciliation.

Qualifications

• Minimum of 2 years of Accounts Payable experience in a high-volume environment.
• Experience processing vendor invoices, preparing payments, and reconciling vendor accounts preferred.
• Familiarity with AP processes including invoice verification, coding, discrepancy research, payment processing, and vendor maintenance.

Responsibilities

• Process vendor invoices, maintain accurate transaction records, and organize supporting documents.
• Code and enter invoices into financial systems with correct account allocations.
• Verify invoices against purchase orders and receiving records; resolve discrepancies.
• Reconcile vendor statements and assist in maintaining vendor account balances.
• Prepare and process vendor payments according to procedures and schedules.
• Maintain organized financial records and perform data entry using Excel and other systems.
• Communicate professionally with vendors and internal departments to resolve payment issues.

Skills

Attention to detail

Data entry

Organizational skills

Problem solving

Verbal and written communication

Independence

Microsoft Excel

Tools

Microsoft Excel

Job description

Position Summary

Sterling Foods is seeking a detail-oriented and dependable Accounts Payable Specialist to support the Finance team in a fast-paced, high-volume environment. This position will play an important role in processing vendor invoices, maintaining accurate financial records, and supporting daily Accounts Payable operations.

Sterling Foods is seeking a detail-oriented and dependable Accounts Payable Specialist to support the Finance team in a fast-paced, high-volume environment. This position will play an important role in processing vendor invoices, maintaining accurate financial records, and supporting daily Accounts Payable operations. The ideal candidate will have hands-on Accounts Payable experience, particularly in invoice processing, payment preparation, and vendor account reconciliation. The successful candidate must be able to learn processes quickly, work independently, prioritize responsibilities, and consistently deliver accurate results with minimal ramp-up time.

Essential Duties And Responsibilities

• Perform general Accounts Payable functions, including processing vendor invoices, maintaining accurate transaction records, and organizing supporting documentation.


• Review, code, and enter invoices into the appropriate financial systems, ensuring accuracy and proper account allocation.


• Verify invoices against purchase orders, receiving records, and other supporting documentation, as applicable.


• Research, investigate, and resolve invoice discrepancies, payment issues, and other Accounts Payable-related inquiries.


• Reconcile vendor statements and assist in maintaining accurate vendor account balances.


• Prepare and process vendor payments in accordance with established procedures and payment schedules.


• Review financial transactions and supporting documentation for accuracy, completeness, and proper recording.


• Perform data entry and maintain organized, accurate, and accessible financial records.


• Utilize Microsoft Excel and other financial systems to track, review, and maintain Accounts Payable information.


• Communicate professionally with vendors and internal departments to research and resolve invoice and payment-related issues.


• Maintain confidentiality and exercise sound judgment when handling financial and vendor information.


• Assist with other Finance department responsibilities and special projects as assigned.

Qualifications

Education and Experience

• Minimum of two (2) years of Accounts Payable experience, preferably in a high-volume environment.


• Experience processing vendor invoices, preparing payments, and reconciling vendor accounts is preferred.


• Working knowledge of general Accounts Payable processes, including invoice verification, expense coding, discrepancy research, payment processing, and vendor account maintenance.

Knowledge, Skills, And Abilities

• Proficiency in Microsoft Excel and strong data-entry skills.


• Excellent attention to detail and commitment to accuracy.


• Strong organizational skills and the ability to manage multiple priorities.


• Effective problem-solving and analytical skills, including the ability to research discrepancies and identify appropriate resolutions.


• Strong written and verbal communication skills.


• Ability to work independently, exercise initiative, and follow through on assigned responsibilities.


• Ability to work effectively in a fast-paced environment while meeting established deadlines.

About Sterling Foods

Sterling Foods is a San Antonio-based food manufacturer with a long-standing history in the community and a team of more than 1,000 employees across multiple locations. We take pride in the products we make, the customers we serve, and, most importantly, the people who make it all possible.

Sterling Foods is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and team members without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal, state, or local law. We are committed to maintaining a workplace that values diversity, promotes inclusion, and provides equal opportunities for all.