Accounts Payable Specialist

Utah Community Builders; Salt Lake City (UT); Presencial; USD 26.000 - 37.000; Jornada completa

Descripción de la vacante

Utah Symphony | Utah Opera seeks an Accounts Payable Specialist to join the Finance and IT team in Salt Lake City. You will manage invoices, payments, credit card reconciliations, and tax document handling, while maintaining policy compliance and reporting accuracy.

The role requires 2+ years in accounting, strong Excel skills, and familiarity with Great Plains. Collaboration with department managers and vendors is essential, with confidentiality and deadline-driven work as core expectations.

Formación

• Two or more years’ experience in an accounting environment.
• Strong Excel skills (formulas, pivot tables, etc.).
• Working knowledge of Great Plains software, preferred.
• Ability to interact with department managers to resolve financial or data discrepancies.
• Strong analytical, problem-solving skills.
• Excellent organizational skills with the ability to prioritize details and requests.
• Excellent time management skills with a proven ability to meet deadlines.
• Capacity to work both independently and collaboratively with the team and across functions.
• Experience interacting with and providing support for customers.
• Ability to adapt to the needs of the department.
• Ability to keep information confidential.

Responsabilidades

• Prepare, analyze, and input all invoices including verification of proper documentation.
• Assemble check processing, issuing, and mailing.
• Reconcile credit cards and prepare for payment.
• Manage BILL credit card system, including training of new organization members.
• Oversee internal Expense Portal system.
• Collect, manage, and file appropriate tax documents (W-9 and W-8Ben).
• Store and organize historical financial records.
• Resolve uncashed check payments.
• Assist with annual audits.
• Develop a streamlined process for accounts payable.
• Support management through ad hoc data collecting, reporting, analysis.
• Other duties and special projects as assigned.

Conocimientos

Excel skills

Attention to detail

Analytical skills

Time management

Educación

Associate degree in business-related field

Herramientas

Great Plains

Descripción del empleo

Job Overview

The Accounts Payable Specialist is a vital member of Utah Symphony | Utah Opera’s (USUO) Finance and Information Technology team. The incumbent for this position is expected to utilize fierce attention to detail, cumulative knowledge, and creative expertise to lead the clear, timely, and effective functioning of payables and internal charge processing. Under the guidance of the Controller, the specialist will provide high levels of service to the entire organization by fostering fiscal responsibility, including meeting deadlines and abiding by clear financial policies. Often acting as the direct point of contact between the organization and vendors, this individual will occasionally serve as a company ambassador in a forward-facing manner.

Job Overview

The Accounts Payable Specialist is a vital member of Utah Symphony | Utah Opera’s (USUO) Finance and Information Technology team. The incumbent for this position is expected to utilize fierce attention to detail, cumulative knowledge, and creative expertise to lead the clear, timely, and effective functioning of payables and internal charge processing. Under the guidance of the Controller, the specialist will provide high levels of service to the entire organization by fostering fiscal responsibility, including meeting deadlines and abiding by clear financial policies. Often acting as the direct point of contact between the organization and vendors, this individual will occasionally serve as a company ambassador in a forward-facing manner.

Essential Responsibilities Include

• Prepare, analyze, and input all invoices including verification of proper documentation (third party evidence, GL coding, and department approvals).
• Assemble check processing, issuing, and mailing.
• Reconcile credit cards and prepare for payment.
• Manage BILL credit card system, including training of new organization members.
• Oversee internal Expense Portal system.
• Collect, manage, and file appropriate tax documents (W-9 and W-8Ben).
• Store and organize historical financial records.

Accounts Payable

• Prepare, analyze, and input all invoices including verification of proper documentation (third party evidence, GL coding, and department approvals).
• Assemble check processing, issuing, and mailing.
• Reconcile credit cards and prepare for payment.
• Manage BILL credit card system, including training of new organization members.
• Oversee internal Expense Portal system.
• Conduct Sales Tax reimbursements.
• Collect, manage, and file appropriate tax documents (W-9 and W-8Ben).
• Store and organize historical financial records.

Support Accounting Department

• Resolve uncashed check payments.
• Assist with annual audits.
• Develop a streamlined process for accounts payable.
• Support management through ad hoc data collecting, reporting, analysis.
• Other duties and special projects as assigned.

Required Education/Experience/Skills

• Two or more years’ experience in an accounting environment and/or an associate degree in a business-related field.
• Strong Excel skills (formulas, pivot tables, etc.).
• Working knowledge of Great Plains software, preferred.
• Ability to interact with department managers to resolve financial or data discrepancies.
• Strong analytical, problem-solving skills.
• Excellent organizational skills with the ability to prioritize details and requests.
• Excellent time management skills with a proven ability to meet deadlines.
• Capacity to work both independently and collaboratively with the team and across functions.
• Experience interacting with and providing support for customers.
• Ability to adapt to the needs of the department.
• Ability to keep information confidential.

Physical Requirements

• Prolonged periods of remaining stationary and working on a computer.

Salary

• Pay begins at $23/hour, plus excellent benefits.