Accounts Payable Specialist

CareersInFood.com; Ripon (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

CareersInFood.com is seeking an Accounts Payable Specialist to manage high-volume invoice processing and disbursements in a fast-paced environment.

You will match supplier invoices to POs, research discrepancies, code entries, and route documents for approvals, while maintaining vendor data and addressing inquiries from multiple departments.

Qualifications

• Proven experience in accounts payable or similar roles.
• Working knowledge of MS Excel and Adobe Acrobat DC
• Excellent communication skills
• Problem-solving and critical thinking skills
• Proficient typing speed and accuracy
• General math skills and the ability to apply unit of measure conversions to quantities and prices

Responsibilities

• Perform matching of supplier invoices to purchase orders and receiving documentation.
• Research and resolve invoice discrepancies.
• Sort and route invoices for review and approval.
• Code invoices and disbursement requests to appropriate general ledger accounts, departments, divisions, and product lines.
• Process disbursements (checks & ACH's).
• Priortize disbursements according to case discount potential and payment terms.
• Ensure that vendor master data and records are accurately and properly maintained.
• Reconcile and process company card expenses.
• Respond to inquiries from vendors, plants, and other departments within the organization.
• Perform other duties as assigned.

Skills

Communication skills

Problem-solving

Typing speed

General math

MS Excel

Adobe Acrobat DC

Tools

MS Excel

Adobe Acrobat DC

Job description

The Accounts Payable Specialist will work in a high-volume environment and be responsible for ensuring that all invoices, purchase orders, and disbursement requests are processed accurately and in a timely manner.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Perform matching of supplier invoices to purchase orders and receiving documentation.
• Research and resolve invoice discrepancies.
• Sort and route invoices for review and approval.
• Code invoices and disbursement requests to appropriate general ledger accounts, departments, divisions, and product lines.
• Process disbursements (checks & ACH's).
• Priortize disbursements according to case discount potential and payment terms.
• Ensure that vendor master data and records are accurately and properly maintained.
• Reconcile and process company card expenses.
• Respond to inquiries from vendors, plants, and other departments within the organization.
• Perform other duties as assigned.

QUALIFICATIONS AND REQUIREMENTS

• Proven experience in accounts payable or similar roles
• Working knowledge of MS Excel and Adobe Acrobat DC
• Excellent communicatin skills
• Problem-solving and critical thinking skills
• Proficient typing speed and accuracy
• General math skills and the ability to apply unit of measure conversions to quantities and prices