Accounts Payable Specialist

Not Specified; Ripon (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

Not Specified, in-office only, located in California, seeks an Accounts Payable Specialist to process invoices, purchase orders, and disbursement requests in a high-volume environment. The role requires accurate matching of invoices to POs and resolving discrepancies, with strong Excel and communication skills.

Responsibilities include coding invoices, processing disbursements, maintaining vendor data, and reconciling card expenses. This position is in-office only with no remote work.

Qualifications

• Proven experience in accounts payable or similar roles.
• Proficient in MS Excel and Adobe Acrobat DC.
• Excellent communication skills.
• Strong problem-solving and critical thinking skills.
• Proficient typing speed and accuracy.
• General math skills and ability to apply unit conversions.
• Effective note-taking skills.

Responsibilities

• Perform matching of supplier invoices to purchase orders and receiving documentation.
• Research and resolve invoice discrepancies.
• Sort and route invoices for review and approval.
• Code invoices and disbursement requests to appropriate general ledger accounts, departments, divisions, and product lines.
• Process disbursements (checks & ACH’s).
• Prioritize disbursements according to cash discount potential and payment terms.
• Ensure that vendor master data and records are accurately and properly maintained.
• Reconcile and process company card expenses.
• Respond to inquiries from vendors, plants, and other departments within the organization.
• Perform other duties as assigned.

Skills

Excellent communication

Problem-solving

Typing speed

General math

Note taking

Tools

MS Excel

Adobe Acrobat DC

Job description

Job Description

Job Description

The Accounts Payable Specialist will work in a high-volume environment and be responsible for ensuring that all invoices, purchase orders, and disbursement requests are processed accurately and in a timely manner.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Perform matching of supplier invoices to purchase orders and receiving documentation.
2. Research and resolve invoice discrepancies.
3. Sort and route invoices for review and approval.
4. Code invoices and disbursement requests to appropriate general ledger accounts, departments, divisions, and product lines.
5. Process disbursements (checks & ACH’s).
6. Prioritize disbursements according to cash discount potential and payment terms.
7. Ensure that vendor master data and records are accurately and properly maintained.
8. Reconcile and process company card expenses.
9. Respond to inquiries from vendors, plants, and other departments within the organization.
10. Perform other duties as assigned.

QUALIFICATIONS AND REQUIREMENTS

• Proven experience in accounts payable or similar roles
• Working knowledge of MS Excel & Adobe Acrobat DC
• Excellent communication skills
• Problem-solving and critical thinking skills
• Proficient typing speed and accuracy
• General math skills and the ability to apply unit of measure conversions to quantities and prices
• Effective note taking skills

CERTIFICATES, LICENSES, REGISTRATIONS

None required for this position.

Job Type: Full-time

Company Description

Corporate office environment. This position is in-office only, no remote work.

Company Description

Corporate office environment. This position is in-office only, no remote work.