Accounts Payable Specialist

MBI Industrial Medicine; Phoenix (AZ); On-site; USD 43,000 - 47,000; Full time

Job summary

MBI Industrial Medicine is seeking an Accounts Payable Specialist to support all aspects of accounts payable from our Corporate HQ in Phoenix, AZ. You will process payments, manage AP files, and respond to inquiries while aiding month-end closings and related projects.

The role requires an AA or equivalent and 1–2 years of related experience, with strong numerical, communication, and organizational skills. This is a full-time, on-site position offering competitive hourly pay.

Qualifications

• Associate's degree (A. A.) or equivalent, one to two years related experience, or equivalent combination of education and experience.
• Demonstrated ability to calculate figures and amounts such as discounts, interest, commissions, and percentages.
• Commitment to excellence and high standards.
• Excellent written and verbal communication skills.
• Ability to prepare reports and business correspondence.
• Ability to understand and follow written and verbal instructions
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Ability to work independently and as a member of various teams and committees.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

Responsibilities

• Prepares all vouchers and approved invoices for payment; processes all company payments in a timely manner.
• Interfaces with appropriate departments to secure proper payment approvals.
• Oversees maintenance of accounts payable files and records.
• Prepares 1099s.
• Responds to all vendor and employee inquiries regarding invoices, expenses, and check requests; resolves invoice discrepancies.
• Processes and oversees expense reimbursement and reporting.
• Prepares and prints accounts payable reports; reviews and reconciles periodic reports to maintain current reconciliation status for cash and disbursement accounts.
• Prepares invoice deduction notices as required.
• Analyzes and tracks accounts payable amounts; prepares analysis of accounts as required.
• Assists with monthly closings and bank statement reconciliation.
• Assists with related special projects as required.
• Performs other related duties as assigned by management.

Skills

Excellent written and verbal

Strong organizational

Analytical

Independent work

Team collaboration

Education

Associate's degree or equivalent

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounts Payable Specialist

ACCOUNTING Full Time Corporate HQ, Phoenix, AZ, US

Salary Range: $31.00 To $34.00 Hourly

SUMMARY : Supports all aspects of accounts payable, ensuring that all deadlines are met with the highest degree of accuracy.

DUTIES AND RESPONSIBILITIES:

• Prepares all vouchers and approved invoices for payment; processes all company payments in a timely manner.
• Interfaces with appropriate departments to secure proper payment approvals.
• Oversees maintenance of accounts payable files and records.
• Prepares 1099s.
• Responds to all vendor and employee inquiries regarding invoices, expenses, and check requests; resolves invoice discrepancies.
• Processes and oversees expense reimbursement and reporting.
• Prepares and prints accounts payable reports; reviews and reconciles periodic reports to maintain current reconciliation status for cash and disbursement accounts.
• Prepares invoice deduction notices as required.
• Analyzes and tracks accounts payable amounts; prepares analysis of accounts as required.
• Assists with monthly closings and bank statement reconciliation.
• Assists with related special projects as required.
• Performs other related duties as assigned by management.

QUALIFICATIONS:

• Associate's degree (A. A.) or equivalent, one to two years related experience, or equivalent combination of education and experience.
• Demonstrated ability to calculate figures and amounts such as discounts, interest, commissions, and percentages.
• Commitment to excellence and high standards.
• Excellent written and verbal communication skills.
• Ability to prepare reports and business correspondence.
• Ability to understand and follow written and verbal instructions
• Strong organizational, problem‑solving, and analytical skills; able to manage priorities and workflow.
• Ability to work independently and as a member of various teams and committees.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.