Accounts Payable Specialist

Vaco Recruiter Services; New York (NY); Sur place; USD 55 000 - 75 000; Plein temps

Résumé du poste

Vaco Recruiter Services is seeking an Accounts Payable Specialist for a maternity-leave cover in Syosset, NY. The role focuses on ownership of a high-volume AP environment, managing invoices across multiple entities, and ensuring accuracy and timely processing.

The ideal candidate has 3–5 years of AP experience, strong attention to detail, and proficiency with NetSuite or Bill.com. Onsite schedule applies, with multiple entities and ongoing process improvements expected.

Qualifications

• 3-5 years of accounts payable experience; high-volume AP environment.
• Experience processing 100+ invoices per week preferred.
• Experience with multi-entity accounting.
• Strong attention to detail and organizational skills.
• Ability to prioritize and manage multiple deadlines.
• Proficiency with accounting systems and MS Office/Excel.

Responsabilités

• Process a high volume of accounts payable invoices - approximately 130 invoices per week.
• Review invoices for accuracy, appropriate coding, approvals, and supporting documentation.
• Ensure invoices are processed accurately and timely.
• Manage AP activities across multiple entities.
• Research and resolve invoice discrepancies, vendor questions, and payment issues.
• Maintain accurate vendor records and AP documentation.
• Assist with AP reconciliations and month-end close activities.
• Ensure invoices are properly coded to the appropriate entity, account, and department.
• Collaborate with internal teams and vendors to resolve outstanding issues.
• Help maintain efficient AP processes and identify opportunities for improvement.
• Perform other accounting and AP-related duties as needed.

Connaissances

Accounts payable

High-volume AP

Multi-entity accounting

Attention to detail

Excel

Communication

Outils

NetSuite

Bill.com

Description du poste

Client: Healthcare/Clinical

Title: Accounts Payable Specialist

Contract 6+ months covering for Maternity Leave

Location: Syosset, New York

Schedule: 4 days a week onsite and 1 day a week onsite

Position Overview

We are seeking an experienced Accounts Payable Specialist to join our accounting team and take ownership of a high-volume AP environment. The ideal candidate is detail-oriented, organized, and able to hit the ground running with minimal ramp-up time.

This role will manage a high volume of invoices across multiple entities and requires someone who can work efficiently while maintaining accuracy and strong attention to detail.

Key Responsibilities

• Process a high volume of accounts payable invoices - approximately 130 invoices per week
• Review invoices for accuracy, appropriate coding, approvals, and supporting documentation
• Ensure invoices are processed accurately and timely
• Manage AP activities across multiple entities
• Research and resolve invoice discrepancies, vendor questions, and payment issues
• Maintain accurate vendor records and AP documentation
• Assist with AP reconciliations and month-end close activities
• Ensure invoices are properly coded to the appropriate entity, account, and department
• Collaborate with internal teams and vendors to resolve outstanding issues
• Help maintain efficient AP processes and identify opportunities for improvement
• Perform other accounting and AP-related duties as needed

Qualifications

• 3-5 years of accounts payable experience; additional experience is welcome
• Proven experience working in a high-volume AP environment
• Experience processing approximately 100+ invoices per week preferred
• Experience with multi-entity accounting
• Strong attention to detail and organizational skills
• Ability to prioritize and manage multiple deadlines
• Strong problem-solving and communication skills
• Ability to work independently and hit the ground running
• Proficiency with accounting systems and Microsoft Office/Excel

Preferred Experience

• Experience with NetSuite strongly preferred
• Experience with Bill.com is a plus, but not required
• Experience supporting multiple legal entities or business units
• Experience working in a fast-paced accounting environment