Accounts Payable Specialist

StevenDouglas; New Jersey; On-site; USD 55,000 - 75,000; Full time

Job summary

StevenDouglas is partnering with a Bergen County, NJ company to hire an Accounts Payable Specialist. The role manages full-cycle AP for defined invoice categories, ensuring accuracy, timely processing, and policy compliance.

You will support the month-end close and collaborate across departments in a fast-paced environment. The ideal candidate has 3+ years of AP or accounting experience, strong Excel skills, and excellent communication.

Qualifications

• Bachelor's degree in Accounting or related field is required.
• 3+ years of experience in accounts payable or general accounting.
• Strong Excel skills including pivot tables and VLOOKUPs; ERP experience a plus.

Responsibilities

• Manage end-to-end vendor invoice process with accurate coding and timely payment.
• Prepare and post journal entries for prepaid expenses and amortization schedules.
• Lead vendor onboarding, collect documentation, ensure policy compliance.
• Investigate and resolve invoice discrepancies and vendor inquiries promptly.
• Perform monthly reconciliations of balance sheet accounts and assist with month-end close.
• Provide documentation and support during audits while maintaining organized records.

Skills

Excel

Communication

Problem-solving

Organization

VLOOKUP

Education

Bachelor's degree in Accounting or related field

Tools

NetSuite

Job description

StevenDouglas has partnered with a company in Bergen County, NJ. We are looking for a detail-oriented Accounts Payable Specialist to manage full-cycle AP functions for a defined set of invoice categories, ensuring accuracy, timely processing, and compliance with accounting policies. This role plays a key part in maintaining clean AP financial records and supporting the month-end close process. The ideal candidate thrives in a fast-paced environment, communicates well across departments, and brings strong organizational and analytical skills to the table.

Job Responsibilities

• Manage the end-to-end vendor invoice process, including accurate coding, approval routing, and timely payment
• Prepare and post journal entries for prepaid expenses and amortization schedules
• Lead vendor onboarding, collecting required documentation and confirming compliance with internal policies
• Investigate and resolve invoice discrepancies and vendor inquiries in a timely, professional manner
• Perform monthly reconciliations of assigned balance sheet accounts and assist with broader month-end close activities
• Provide documentation and support during internal and external audits, while maintaining organized records aligned with internal controls

Job Qualifications

• Bachelor's degree in Accounting or a related field - is a MUST
• 3+ years of experience in accounts payable or general accounting
• Strong Excel skills, including pivot tables and VLOOKUPs; experience with ERP systems (e.g., NetSuite) is a plus
• Excellent verbal and written communication skills, with the ability to work effectively with vendors and cross-functional teams
• Highly organized with strong problem-solving skills and the ability to manage multiple priorities and deadlines independently