Accounts Payable Specialist

BMI Merchandise; Lakewood Township (NJ); On-site; USD 70,000 - 80,000; Full time

Job summary

BMI Merchandise is seeking an Accounts Payable Specialist in Lakewood, NJ to manage full payables cycle with accuracy and efficiency. The role requires matching, processing, verifying, and reconciling invoices, and maintaining current vendor accounts while resolving discrepancies promptly.

The ideal candidate will have 5+ years in accounts payable, ERP experience, strong analytical and communication skills, and a proactive approach to ensuring timely payments and cost control.

Qualifications

• 5+ years of experience in accounts payable.
• Hands-on experience with an ERP system.
• Strong critical-thinking and problem-solving abilities.
• Ability to gather, organize, and analyze data.
• Excellent time management and organizational skills.
• Strong interpersonal and communication skills for cross-functional work.
• A sense of ownership and pride in accuracy and quality of work.

Responsibilities

• Process, verify, and reconcile invoices to complete vendor payments.
• Reconcile three bank accounts daily for disbursement activity.
• Research and resolve payment and invoice questions related to POs.
• Prepare vendor payments and monitor early-payment discounts.
• Ensure vendor IDs and discrepancies are resolved.
• Collaborate with Purchasing to resolve short pays or damages.
• Process weekly check runs and attach supporting documentation.
• Enter weekly wire payments in the ERP system.
• Review freight invoices and imported data; follow up on invoices.

Skills

Accounts payable experience

Critical thinking

Data analysis

Time management

Communication skills

Cross-functional collaboration

Ownership mindset

Tools

ERP system

Job description

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Accounts Payable Specialist

Lakewood, NJ, US

2 days ago Requisition ID: 1113

Salary Range: $70,000.00 To $80,000.00 Annually

Who We Are

At BMI Merchandise®, we’re in the business of fun! And we take it pretty seriously!

We source and distribute trendy toys, electronics, candy, gifts, and novelty items to amusement and family entertainment centers worldwide.

Accounts Payable Specialist

As an Accounts Payable We are looking for a detail-oriented, experienced Accounts Payable Specialist for the full payment cycle: matching, processing, verifying, and reconciling invoices; tracking outstanding payments; and keeping vendor accounts current. The ideal candidate is a strong critical thinker who can manage day-to-day payables activities accurately as scheduled, while proactively resolving discrepancies before they become problems.

Key Responsibilities

• Process, verify, and reconcile invoices to complete vendor payments and control expenses.
• Reconcile three (2) bank accounts daily for disbursement activity.
• Research and resolve payment and invoice questions related to inventory and non-inventory purchase orders.
• Prepare vendor payments, monitor early-payment discount opportunities, verify vendor Federal ID numbers, and assist in resolving purchase order, invoice, or payment discrepancies.
• Partner with the purchasing department to help resolve short pay, quantity shortages or damages, ensuring the company pays the correct amount and receives appropriate vendor credits.
• Process weekly check runs and attach all required supporting documentation.
• Enter weekly wire payments made via the bank in the ERP system.
• Process freight invoices and review imported TMS invoice data.
• Weekly review of Received not invoiced report & following up with vendors for invoices etc.
• Verify vendor accounts by reconciling monthly statements when provided or requested against related transactions.

Qualifications & Skills

• 5+ years of experience in accounts payable.
• Hands-on experience working within an ERP system.
• Strong critical-thinking and problem skills.
• Ability to gather, organize, and analyze data.
• Strong time management and organizational skills.
• Excellent interpersonal and communication skills, with the ability to work cross-functionally with Purchasing and Receiving).
• A sense of ownership and pride in the quality and accuracy of your work, and its impact on the company.