Accounts Payable Specialist

Pieper Electric, Inc.; New Berlin, Northern (WI, KY); Hybrid; USD 42,000 - 66,000; Full time

Job summary

Pieper Electric, Inc. is seeking a detail‑driven Specialist, Accounts Payable to join our Wisconsin finance team. You will accurately enter supplier invoices, monitor holds, process payments, and reimburse expenses while enforcing internal controls and accuracy.

In this role you will maintain documentation, respond to payment inquiries, and contribute to continuous improvement of AP processes. A High School Diploma (or equivalent) is required, with 1–2 years AP experience preferred and a

Qualifications

• Enter supplier invoices accurately in the accounting system.
• Monitor invoices on hold and allocate expenses by period.
• Process supplier payments and expense reimbursements promptly.
• Maintain documentation and records to ensure compliance.
• Respond to inquiries regarding payment status and reconciliations.
• Uphold safety and support process improvements in AP.

Responsibilities

• Accurately enter supplier invoices in accounting system.
• Monitor invoices on hold, ensuring timely resolution and proper expense allocation.
• Process supplier payments and colleague expense reimbursements, ensuring accuracy and timeliness.

Skills

Attention to detail

Strong communication skills

Customer service skills

Fraud risk analysis

Teamwork

Adaptability

Education

High School Diploma

Higher education in a relevant field

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Job description

At Pieper Electric, our people are our power. As a full-service electrical, mechanical, and automation contractor, our people are what enable us to stand out in our industry. They're the reason for our success. Founded on the principle that every person should strive to first and foremost be a servant leader, we work tirelessly to keep our people safe, enlighten and stimulate their minds, and teach them how to be good stewards of the community in a genuinely serving way. From these efforts, we've grown into a truly unique company.

Pieper Electric extends its reach through specialized brands, each excelling in their respective fields. Pieper Automation, Systems Technologies, Pro Lightning Protection, and Ideal Mechanical operate under the same commitment to excellence. By putting our people first, we are able to consistently deliver to the highest quality standards in the industry and develop lasting relationships with our customers.

Job Description

The Specialist, Accounts Payable is responsible for managing the timely and accurate processing of invoices, requisitions, and expense reimbursements. This role ensures adherence to accounts payable policies and internal controls, monitors outstanding items, and supports vendor payment processes. Additionally, the specialist provides administrative support, maintains office supplies, and assists with process improvements to enhance efficiency and compliance within the accounts payable function.

At PPC Partners we believe in the Power to Serve along with the Pursuit of Excellence. As such the following values guide our behaviors: A Servant's Heart -- Focus on the Needs of Others, Wisdom -- Insightful, Integrity -- Honesty and Trustworthy, Courage -- Decisive and Confident in Others, Humility -- Modest and Respectful, Passion -- Unfailing Dedication

Essential Duties and Responsibilities

• Accurately enter supplier invoices in the accounting system on a regular basis
• Monitor invoices placed on hold, ensuring timely resolution and proper expense allocation within the correct accounting period
• Process supplier payments and colleague expense reimbursements, ensuring accuracy and timeliness

A/P Management & Compliance:

• Ensure adherence to accounts payable policies, procedures, and internal controls to maintain accuracy and compliance
• Support the development and evaluation of accounts payable processes to improve efficiency and effectiveness
• Maintain proper documentation and records
• Ensure adherence to accounts payable policies, procedures, and internal controls to maintain accuracy and compliance
• Support the development and evaluation of accounts payable processes to improve efficiency and effectiveness
• Respond to internal and external inquiries regarding payment status and statement reconciliation
• Maintain proper documentation and records

Safety/Hazard Recognition & Elimination:

• Pre-plan and identify the methods to eliminate hazards daily by work task.
• Execute skill in observing habits and hazards of others and bringing it to their attention.
• Uphold safety as the most important goal of our company. Support goal of achieving zero accidents.
• Promote and encourage open communication between field and office regarding all safety concerns, suggestions, improvements, and PPE needed.
• Obtain safety training as expected by all company personnel.

Qualifications and Requirements

• High School Diploma (or equivalent) required
• Higher education in a relevant field preferred
• 1-2 years experience in Accounts Payable preferred

Experience, Skill and Abilities

• Positive attitude and personal integrity -- both are non-negotiable
• Proficiency with Microsoft Office Suite (including Excel, Word, Outlook, and Teams)
• Strong communication skills, both verbal and written
• Brings strong attention to detail and an inquisitive mindset to verify invoice accuracy, resolve discrepancies, and prevent payment errors
• Adapt quickly to evolving internal processes
• Strong Customer Service Skills
• Ability to analyze and identify potential fraud risks
• Desire to actively contribute to a team environment

Physical Requirements

• Office environment, requiring sitting and standing and extended amounts of time using a computer/keyboard at a single workstation.

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