Accounts Payable Specialist

DensityAI; Mountain View (CA); On-site; USD 95,000 - 120,000; Full time

Benefits offered by this job

Equity grant

Medical/Dental/Vision

401(k)

Paid time off

Job summary

DensityAI is seeking an experienced AP Specialist to own the full accounts payable cycle and travel/expense operations. You will process invoices, manage onboarding, and ensure clean vendor data while supporting international payments and FX tracking.

Reporting to the Controller, you will help scale AP processes as the company grows. Ideal candidates bring 3+ years AP experience, ERP familiarity (NetSuite/QuickBooks), and comfort with AP automation tools.

Qualifications

• 3+ years of accounts payable experience at a high-growth company.
• Hands-on with ERP or accounting systems (NetSuite/QuickBooks).
• Experience with AP automation tools (Bill.com, Ramp, Brex, Coupa).
• Experience administering a travel and expense platform (Navan/Expensify).
• Strong Excel skills and ability to reconcile high volumes.

Responsibilities

• Own the full AP cycle: invoice intake, coding, routing, three-way match, and payments.
• Manage vendor onboarding/maintenance: W-9, banking details, policies.
• Collaborate with Supply Chain on PO matching and invoice discrepancies.
• Process international and multi-currency payments and FX tracking.
• Run travel/expense program and corporate card administration.
• Close monthly/quarterly, prepare reconciliations, and support audits.

Skills

AP experience

ERP systems

Excel proficiency

Vendor relations

Process improvement

Tools

NetSuite

QuickBooks

Bill.com

Ramp

Brex

Coupa

Navan

Expensify

Job description

Own accounts payable end to end at a fast-scaling AI-hardware company. As our dedicated AP Specialist,you’llbe the person vendors and employeesactually dealwith — processing invoices, running payments, onboarding new suppliers, and managing travel and expense. Reporting to the Controller,you’lltake AP from a shared responsibility to a real function with clean process behind it.

This is a hands‑on role at a company where the vendor base is unusually complex: foundries and OSAT partners overseas, contract manufacturers, EDA and IP licensors, lab equipment, and a team that travels internationally to make all of it happen.

WhatYou’llDo

Accounts Payable Operations

• Own the full AP cycle — invoice intake, coding, approval routing, three‑way match against POs and receipts, and payment runs
• Manage vendor onboarding and maintenance: W‑9 and W‑8BEN‑E collection, banking details, payment terms, and keeping the vendor master clean and accurate
• Partner with Supply Chain and Procurement on PO matching, receipts, and invoice discrepancies — and be the person who chases them down
• Process international and multi‑currency payments, including wires, and track FX and fee impacts

Travel and Credit card Operations

• Run the travel and expense program: expense report review and approval, corporate card administration, policy compliance, and employee support
• Support domestic and international travel logistics and booking, including trips to foundry, OSAT, and manufacturing partners

General Accounting and Reporting

• Perform month end and quarter end close activities — journal entries, accruals, amortization reconciliations, aging review, and vendor statement reconciliation
• Perform fixed asset accounting including capitalization, depreciation, asset verification per accounting policies
• Prepare and review balance sheet reconciliations and month‑over‑month flux analysis, with clear written explanations of drivers for the Controller
• Serve as the primary contact for vendor inquiries and payment status, and keep those relationships smooth
• Prepare 1099 filings and support annual audit requests with clean documentation
• Build and document AP and T&E policies, controls, and workflow as the company grows

WhatWe’reLooking For

• 3+ years of accounts payable experience, ideally at a high‑growth company
• Hands‑on with an ERP or accounting system (NetSuite, QuickBooks, or equivalent) and AP automation tools (Bill.com, Ramp, Brex, Coupa, or similar)
• Experience administering a travel and expense platform (Navan, Expensify, Brex, or similar)
• Strong Excel skills and comfort reconciling high transaction volume accurately
• Detail‑oriented and organized, with genuine ownership of your close deadlines
• Clear, service‑mindful communicator —you’llbe the face of finance to both vendors and employees
• Comfortable building process where none exists yet, and improving it as volume grows
• (Optional) International and multi‑currency payments, W‑8BEN‑E and withholding, or 1099 filing experience
• (Optional) Hardware, manufacturing, or semiconductor industry background
• (Optional) Experience supporting an audit or implementing AP automation

Full compensation packages are based on candidate experience and relevant certifications.

$95,000 - $120,000 USD

Compensation

Final offers depend on level, location, and skills relevant to the role. Additional compensation: equity grant per company guidelines; medical / dental / vision; 401(k); standard PTO.

DensityAI sponsors qualified candidates for H-1B, O-1, TN, E-3, and other employment‑based visas, and we welcome applicants on F-1 OPT and STEM-OPT. Work authorization is required at start; we provide immigration support to secure or transfer status.

Export Controls

Aspects of this role may involve access to information subject to U.S. export controls (EAR/ITAR). We may discuss licensing or scope adjustments during the interview.

DensityAI is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religious creed, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age (40+), sexual orientation, military or veteran status, pregnancy, or any other status protected by law. We comply with the California CROWN Act and provide reasonable accommodations on request.