Accounts Payable Specialist

Allied-Building-Stores,-Inc.; Monroe (LA); On-site; USD 38,000 - 54,000; Full time

Job summary

Allied-Building-Stores, Inc. is seeking an accurate Accounts Payable Specialist to join our accounting team in Monroe, LA. You will compile, verify, and process invoices, maintain records, resolve discrepancies, and support daily accounting operations.

You will communicate with vendors, dealers, and internal departments to ensure smooth financial workflows and data integrity, with opportunities to cross-train and contribute to team goals.

Qualifications

• High School Diploma or GED required or equivalent.
• Associate degree in Business Administration, Accounting, or related field preferred.
• 3 to 5 years of accounts payable, inventory accounting, accounts receivable, invoicing, or bookkeeping experience or equivalent.

Responsibilities

• Prepare, code, and enter data from source documents into accounting records for daily posting to AP/AR.
• Examine source documents to verify data accuracy, percentages, and totals.
• Scan invoices and backup documents for electronic transmission; review and reprocess rejected items.
• Distribute posted invoices via electronic mail to dealers; assist Invoice Clerk with batch entry.

Skills

Attention to detail

Communication skills

Team player

Organizational skills

Education

High School Diploma or GED

Associate degree in Business Administration, Accounting, or related field

Tools

Microsoft Dynamics AX

Job description

We are seeking an accurate, detail-oriented, and dependable Accounts Payable Specialist to join our accounting team. In this role, you will compile, verify, and process invoices and billing data into our accounting system, maintain accurate records, resolve discrepancies, and support daily accounting operations. You will also communicate with vendors, dealers, and internal departments to ensure smooth financial workflows and data integrity.

Key Responsibilities & Essential Duties

• Invoice & Data Processing:
  • Prepare, sort, code, and enter alphabetic, numeric, and symbolic data from source documents into computer accounting records for daily posting to accounts payable and accounts receivable.
  • Examine source documents prior to data entry to verify data accuracy, percentage calculations, and totals.
  • Scan invoices and supporting backup documents into the system for electronic transmission to dealers; review rejected items and reprocess following company procedures.
  • Prepare and distribute posted invoices via electronic mailing to individual dealers.
  • Assist the Invoice Clerk with batch invoice entry as needed.
• Reconciliation, Auditing & Discrepancy Resolution:
  • Perform regular vendor statement reconciliations.
  • Check for proper accounting codes and correct errors or log discrepancies for necessary adjustments.
  • Review error reports and promptly enter corrections into the system.
  • Contact source document preparers to clarify questions, address inconsistencies, or gather missing data.
  • Handle customer/dealer complaints and resolve vendor-dealer disputes in a professional, equitable, and timely manner.
• Reporting & Collaboration:
  • Compile statistical information and prepare financial and operational reports for management.
  • Work collaboratively with departmental staff to achieve team goals and maintain the integrity of financial data entered into company systems.
  • Crosstrain in all areas of the accounting department to provide coverage and support for team members as needed.
• Administrative & Clerical Support:
  • Answer questions and help employees, vendors, and dealers regarding invoice statuses.
  • Assist with incoming and outgoing mail distribution, including picking up and delivering mail at the post office as needed.
  • Serve as a relief telephone operator when needed.
  • Maintain accounting records and perform general clerical duties, including making copies and operating standard office equipment (computer terminal, fax, copy machine, adding machine, and postage meter).

Qualifications & Experience

• Education:
  • High School Diploma or GED required.
  • Associate degree in Business Administration, Accounting, or a related field preferred.
• Experience:
  • 3 to 5 years of related experience and/or training in accounts payable, inventory accounting, accounts receivable, invoicing, or bookkeeping (or an equivalent combination of post-secondary education and experience).
• Technical Skills:
  • Proficiency operating computer systems/terminals and standard office machines.
  • Microsoft Dynamics AX experience is a strong plus.

Key Competencies & Skills

• Strong attention to detail, accuracy, and numerical ability.
• Excellent written and verbal communication skills for resolving vendor/dealer inquiries and disputes.
• High degree of professionalism, problem-solving ability, and customer service orientation.
• Strong organizational habits and capability to maintain meticulous records.
• Team player willing to cross-train and assist colleagues across the department.

This offer of employment is contingent upon the successful completion of a pre-employment background investigation and a drug screen. Additionally, if the specific requirements of the position necessitate it, you may be required to complete a post-offer employment physical.