Accounting Specialist

Immediate; Birmingham (AL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Stock options

Medical, dental, and vision insurance

401(k)

Earned wages access

Job summary

Immediate is seeking an Accounts Payable professional in Birmingham, AL to lead end-to-end AP processes, manage vendor relations, and optimize cash flow. The role requires proficiency with QuickBooks Online, attention to detail, and strong organizational skills in a fast-paced startup.

Responsibilities include month-end support, 1099 preparation, and ensuring accurate data entry and documentation across all transactions.

Qualifications

• Experience in accounts payable or general accounting role.
• Proficiency with QuickBooks Online and bill management platforms.
• Adaptable, proactive, able to manage multiple tasks in a startup.
• Attention to detail with high accuracy in data entry.
• Strong organizational and time-management abilities.
• Excellent verbal and written communication with vendors and staff.

Responsibilities

• Lead end-to-end processing of vendor invoices, including coding and approvals.
• Manage vendor relations and reconcile statements; ensure W-9s are up-to-date.
• Prepare weekly payment runs and optimize cash flow with card usage.
• Maintain audit-ready records and assist with year-end 1099s.
• Serve as a key QuickBooks Online user; categorize bank and credit card transactions.
• Support month-end close and resolve mismatches in GL.
• Provide cross-functional support for ad-hoc accounting tasks.
• Ensure receipts and documentation are uploaded for corporate transactions.

Skills

Attention to detail

Organizational skills

Communication

Adaptability

Time management

Tools

QuickBooks Online

Job description

Responsibilities

Accounts Payable Management:

• Full-Cycle AP Management: Lead the end-to-end processing of vendor invoices, including digital capture, coding, and managing approval workflows.
• Vendor Relations: Serve as the primary point of contact for inquiries; reconcile vendor statements and ensure all documentation (including W-9s) is accurate and up-to-date.
• Payment Optimization: Prepare and recommend weekly payment runs, identifying opportunities to utilize credit cards to maximize cash flow and avoid unnecessary fees.
• Compliance & Year-End: Maintain audit-ready digital records and take a lead role in the preparation and filing of annual 1099s.

General Accounting & Financial Management:

• QuickBooks Online Management: Serve as a key user of QuickBooks Online.
• Transaction Categorization: Categorize and match all bank and credit card transactions within the system.
• Data Integrity: Proactively identify and resolve duplicate expenses or miscategorizations to ensure "real-time" accuracy of the General Ledger.
• Month-End Support: Assist the Controller with month-end closing tasks, including identifying expense accruals and reconciling open AP/AR balances.
• Cross-Functional Support: Provide support for various ad-hoc accounting tasks as needed, assisting with financial projects and operational needs in a fast-paced environment.

Credit Card and Expense Management:

• Expense Oversight: Categorize all company credit card transactions and ensure alignment with department budgets.
• Receipt Compliance: Partner with employees to ensure timely uploading of receipts and documentation for all corporate transactions.
• Reimbursement Verification: Review employee reimbursement requests for policy compliance and accuracy before final approval.

Requirements

• Experience: Proven experience in an accounts payable or general accounting role. Familiarity with financial systems and procedures.
• Technical Skills: Proficiency with accounting software (QuickBooks Online preferred) and bill management platforms.
• Adaptability: A proactive and flexible mindset with the ability to manage multiple tasks and adapt to changing priorities in a startup environment.
• Attention to Detail: Meticulous attention to detail and a high degree of accuracy in data entry and financial record management.
• Organizational Skills: Strong organizational and time-management abilities to handle multiple tasks and deadlines.
• Communication: Excellent verbal and written communication skills for interacting with vendors and internal staff.

Benefits

• Compensation: Competitive salary and stock option grant.
• Benefits: Comprehensive medical, dental, and vision insurance plus 401(k).
• Innovation: On-demand access to your earned wages (we use our own product!).
• Culture: A mission-driven environment focused on financial empowerment, innovation, and collaborative growth.