Accounts Payable Specialist

Border Foods LLC; Minneapolis (MN); On-site; USD 45,000 - 60,000; Full time

Job summary

Border Foods LLC is seeking an Accounts Payable Specialist to support the AP team with accurate invoice processing, vendor account reconciliations, tax compliance, and research. You will assist with month-end close and collaborate with the Finance group in a fast-paced setting.

The ideal candidate is organized, detail-oriented, and able to manage high-volume work while maintaining accuracy and confidentiality.

Qualifications

• Associate degree in Accounting, Finance, or related field is required.
• Minimum of 2 years of accounting experience in a fast-paced environment.
• Advanced proficiency in Microsoft Excel and familiarity with Office Suite.
• Experience in multi-unit quick service restaurant, retail, or hospitality is a plus.
• Familiarity with Yooz and Oracle NetSuite is beneficial.

Responsibilities

• Review and reconcile vendor statements.
• Communicate with vendors to resolve discrepancies professionally.
• Code invoices to appropriate general ledger accounts.
• Verify invoice approvals and ensure policy compliance.
• Monitor invoices for sales tax and use tax when required; assist tax returns.
• Process monthly financial close activities and journal entries.
• Support audits with documentation and research.

Skills

General ledger knowledge

Communication skills

Analytical problem solving

Multi-priority management

Self-motivated and dependable

Confidentiality and judgment

Willingness to overtime

Education

Associate degree in accounting/finance

2+ years accounting experience

Advanced Microsoft Excel proficiency

Tools

Yooz

Oracle NetSuite

Job description

Position Mission:

The Accounts Payable Specialist is responsible for supporting the Accounts Payable team by ensuring accurate and timely processing of invoices, vendor account reconciliations, payment application and research. This role serves as a key point of contact for vendors, assists with month-end-close and supports the Finance team. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, high-volume collaborative environment.

Accounts Payable And Accounting Responsibilities

• Review and reconcile vendor statements


• Communicate with vendors to resolve account discrepancies in a timely and professional manner


• Code invoices to appropriate general ledger accounts


• Verify invoice approvals and ensure compliance with company policy and procedure


• Monitor invoices for applicable sales tax and self-assess use tax when required


• Assist with the preparation and filling of monthly sales and use tax returns


• Distribute incoming mail to the appropriate internal department


• Scan and upload invoices received by mail to the invoice management system


• Download electronic bills from vendor portals and import them into the invoice management system


• Apply ACH payments to open invoices and research any missing invoices


• Assist with month-end close activities


• Assist with reconciliations and support of balance sheet accounts, including intercompany accounts


• Prepare and support adjusting journal entries to ensure accurate financial reporting


• Support financial audits by providing documentation, research, and analysis as requested

Required Knowledge, Skills & Abilities

• Understanding of general ledger accounting and accounts payable processes


• Excellent verbal and written communication skills


• Strong analytical and problem-solving abilities with excellent attention to detail


• Ability to manage multiple priorities while meeting deadlines in fast-paced environment


• Self-motivated, dependable, and able to work independently while contributing to a team environment


• Ability to maintain confidentiality and exercise sound judgment when handling financial information


• Willingness to work additional hours when necessary to meet business deadlines

Education, Training & Experience

• Associate degree in Accounting, Finance, or a related field required


• Minimum of 2 years of accounting experience


• Advanced proficiency in Microsoft Excel and working knowledge of Microsoft Office Suite


• Experience in multi-unit, multi-entity quick service restaurant organization, retail, or hospitality


• Experience with Yooz and Oracle NetSuite is a plus

Physical Requirements

The physical requirements for this position are sits, stands, bends, lifts, and moves intermittently during working hours. These physical requirements may be accomplished with or without reasonable accommodation.

Disclaimer

The duties of this position may change from time to time. Border Foods reserves the right to add or delete duties and responsibilities at the discretion of Border Foods or its managers. This job description is intended to describe the general level of work being performed. It is not intended to be all-inclusive.

Border Foods is proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and individuals with Disabilities and does not discriminate based on gender identity or sexual orientation.