Accounts Payable Specialist

Casa Di Bertacchi LLC; Vineland (NJ); On-site; USD 52,000 - 65,000; Full time

Job summary

Casa Di Bertacchi LLC in Vineland, NJ seeks an Accounts Payable Specialist to process invoices, manage payments, and maintain accurate vendor records. The role supports the accounting team by reconciling accounts and ensuring compliance with company procedures.

The candidate will handle PO matching, ACH and wire transfers, month-end close tasks, and respond to vendor inquiries, contributing to timely financial reporting.

Qualifications

• Associate or bachelor’s degree in accounting, Finance, or related field.
• 2+ years of accounts payable or general accounting experience.
• Proficiency in Excel and accounting software such as QuickBooks, SAP, Oracle, or MS Dynamics.
• Strong attention to detail and organizational skills.
• Excellent analytical and problem-solving abilities.
• Effective verbal and written communication skills.

Responsibilities

• Review, verify, and process vendor invoices for accuracy and proper approval.
• Match purchase orders, receipts, and invoices.
• Prepare and process electronic transfers, ACH payments, wire transfers, and check runs.
• Reconcile vendor statements and resolve payment discrepancies.
• Respond to vendor inquiries regarding invoices and payment status.
• Maintain accurate accounts payable records and filing systems.
• Assist with month-end and year-end closing activities, including account reconciliations.
• Monitor aging reports and ensure timely payment of obligations.
• Ensure compliance with company policies, internal controls, and accounting procedures.
• Prepare reports related to accounts payable as requested by management.
• Support audits by providing documentation and responding to auditor requests.
• Collaborate with internal departments to resolve invoice and payment issues.
• Perform other related duties as assigned.

Skills

Accounts Payable

Vendor Invoices

Vendor Management

Attention to detail

Communication

Education

Associate or bachelor’s degree in accounting/finance

Tools

Excel

QuickBooks

SAP

Oracle

Microsoft Dynamics

Job description

Job Description

Job Description

Position Summary:

The Accounts Payable Specialist is responsible for processing invoices, managing vendor payments, and ensuring accurate and timely financial transactions. This role supports the accounting department by maintaining financial records, reconciling accounts, and ensuring compliance with company policies and accounting standards.

Key Responsibilities:

• Review, verify, and process vendor invoices for accuracy and proper approval.


• Match purchase orders, receipts, and invoices.


• Prepare and process electronic transfers, ACH payments, wire transfers, and check runs.


• Reconcile vendor statements and resolve payment discrepancies.


• Respond to vendor inquiries regarding invoices and payment status.


• Maintain accurate accounts, payable records and filing systems.


• Assist with month-end and year-end closing activities, including account reconciliations.


• Monitor aging reports and ensure timely payment of obligations.


• Ensure compliance with company policies, internal controls, and accounting procedures.


• Prepare reports related to accounts payable as requested by management.


• Support audits by providing documentation and responding to auditor requests.


• Collaborate with internal departments to resolve invoice and payment issues.


• Perform other related duties as assigned.

Qualifications:

• Associate or bachelor’s degree in accounting, Finance, or a related field preferred.


• 2+ years of accounts payable or general accounting experience.


• Proficiency in Microsoft Excel and accounting software (such as QuickBooks, SAP, Oracle, or Microsoft Dynamics).


• Strong attention to detail and organizational skills.


• Excellent analytical and problem-solving abilities.


• Effective verbal and written communication skills.

Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Working Environment:

• Ability to stand, walk, bend, and lift up to 50 lbs. on a regular basis.


• Comfortable working in cold/refrigerated environments.


• Exposure to food processing chemicals and cleaning agents (proper PPE will be provided).


• May require occasional evening or weekend work depending on production demands.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be provided to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to prolonged and repetitive motions which include sitting at a desk or computer workstation, typing, staring at a computer screen, typing, and writing to perform tasks. Employee must occasionally lift or carry moderately heavy boxes, documents, equipment, or office supplies. The employee may need to bend, move, or walk within the office environment to attend meetings or site visits, or to access office facilities and equipment.

Although this position is not directly involved in production, employees might be exposed to environmental factors like noise, normal air contaminants, temperature variations, or odors.

Compliance with GMP and safety standards, including the use of personal protective equipment (PPE) when visiting the production areas.

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