Accounts Payable Specialist

Educated Solutions Corp; Milwaukee (WI); Hybrid; USD 30,000 - 39,000; Part time

Job summary

Educated Solutions Corp is seeking an Accounts Payable Specialist to support our premier financial services client in Milwaukee. The role is hybrid, with 3 days on-site each week, and a 6-month contract.

You will review and process invoices and expense reports, code to accounts and cost centers in PeopleSoft, and enter payments. You will also handle Concur expense submissions, respond to vendor inquiries, and help ensure policy compliance and timely month-end closings.

Qualifications

• 1 year of accounts payable experience
• Proficient in invoice processing and expense reports
• Experience with vendor payment workflows and tax ID verification
• Ability to use ERP and travel expense tools

Responsibilities

• Process invoices and expense reports with proper documentation
• Code invoices to accounts and cost centers; enter in PeopleSoft
• Serve as point of contact for business units; assist with payments questions and Concur
• Audit expense reports via Concur to ensure travel policy compliance
• Participate in team-wide and department-wide initiatives

Skills

Strong communication

Organizational skills

Time management

Customer service

Detail oriented

Data entry

Team player

Adaptability

Problem solving

Tools

PeopleSoft

Concur

Job description

ESC has an exciting opportunity for an Accounts Payable Specialist to support our premier financial services client. The role requires is a detail-oriented team player who thrives in a fast-paced, rapidly evolving, highly transactional environment. As a key member of the Finance department, the successful candidate with help achieve team goals, while at the same time ensuring professional interactions with internal and external clients. The position is hybrid, with 3 days/week onsite in Milwaukee and starting as a 6-month contract

Position Responsibilities:

• Day-to-day: Review and process invoices and expense reports, ensuring appropriate documentation and approvals are received prior to payment. Codes invoices to accounts and cost centers by analyzing invoices and expense reports. Enter invoices into PeopleSoft to be processed for payment.
• Client Service: Serves as point of contact for assigned business units, assist clients with questions regarding payments status, educating associates on invoice process and submitting expenses via Concur. Addresses vendor requests and inquiries in a timely manner.
• Compliance: Receive, verify, and audit expense reports via Concur to ensure Associates are in compliance with corporate travel policy. Verifies Tax ID numbers, resolves payment discrepancies, obtains ACH instructions for vendor payments.
• Special Projects: Actively participates in key team-wide initiatives or department-wide initiatives to improve overall performance and support strategic initiatives.

Technical Profile:

• Minimum of 1 year of prior accounts payable experience.
• Strong communication skills both verbal and written, with the ability to communicate with all levels of Associates.
• Excellent organizational and time management skills with the ability to work independently, complete multiple concurrent responsibilities, proactively communicate and take initiative.
• Willingness to learn new skills and ability to adapt to an ever-changing environment.
• Dedication to providing a high level of customer service to internal and external clients and ability to maintain a calm demeanor in difficult conversations.
• Must be detail oriented; have strong and accurate data entry skills and work well within a team environment and ability to handle highly confidential and sensitive information.
• Ability to deal effectively with tight month end closing process.
• Must be dependable with the ability to follow instructions, respond to management direction and solicit feedback to improve performance.
• Ability to identify potential issues or errors and make decisions.