Accounts Payable Manager

City of Cedar Rapids; Cedar Rapids (IA); On-site; USD 60,000 - 75,000; Full time

Job summary

The City of Cedar Rapids seeks an Accounts Payable Specialist to lead the AP operations in the Accounting Department. You will supervise staff, manage payments, perform expenditure reviews, and ensure policy compliance.

Additional duties include procurement card administration, vendor data maintenance, and supporting annual reporting and audits. This is a full-time, on-site role in Cedar Rapids, IA.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business, or related field.
• Five to seven years’ accounting, general ledger, accounts payable, or purchasing experience.
• Equivalent combination of education and/or experience accepted.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency with Microsoft Office.
• Ability to work collaboratively with a diverse population.

Responsibilities

• Plans, organizes, and assigns accounts payable tasks and supervises AP staff.
• Performs expenditure review, processing, and reporting for compliance.
• Administers the procurement card program and ensures policy adherence.
• Supervises assigned personnel and conducts performance evaluations.
• Processes and reconciles general ledger postings for AP accruals and payments.
• Provides information to independent auditors and distributes standard reports.
• Maintains fiscal records to provide audit trails and compliance.
• Collects and reconciles vendor and payment data for 1099 reporting.
• Oversees annual unclaimed property data management and related reports.

Skills

Written communication

Verbal communication

Interpersonal skills

Team collaboration

Education

Bachelor's degree in Accounting or related field

Equivalent combination of education/experience

Tools

Microsoft Office

Job description

About the Position

The City of Cedar Rapids is seeking an Account Payable Specialist to join The City's Accounting Department. The person in this role will be responsible for overseeing the daily operations of the Accounts Payable division, including: coordinating and supervising staff, managing payment processing and expenditure reviews, and ensuring compliance with financial policies and procedures. Other responsibilities may also include administering the procurement card program, reconciling financial transactions, maintaining accurate financial records and more!

About our Organization

At the City, we are committed to employing individuals who reflect our community’s diverse backgrounds and this position is crucial in the success and strategic direction of a growing and evolving community. We appreciate and leverage the vast experience individuals bring beyond the technical requirements of a job. Experience and skills combined with commitment to our core values is key to building a greater community now and for the next generation.

About our Community

Nestled in the heart of Iowa, Cedar Rapids is our vibrant and diverse community known for its rich history, culture, and natural beauty. Our city has a strong sense of community which can be seen at any of our numerous parks, recreational opportunities, and family-friendly events year round. You can also explore our thriving downtown district, filled with shops, restaurants, and entertainment options, or take a stroll along the Cedar River, which runs through the heart of the city. Cedar Rapids - Why you should live here!

The City of Cedar Rapids does not offer sponsorship for employment authorization.

Job Duties and Responsibilities

• Plans, organizes, and assigns accounts payable tasks and provides program management for the daily activities of the Accounts Payable division staff and operations.
• Performs expenditure review, processing, and reporting. Reviews expenditures for appropriateness, public purpose, and compliance with policies and procedures. Posts and journals transactions. Processes voids and stops payments. Updates refunds from accounts receivable.
• Administers the procurement card program. Reviews credit card purchases for appropriateness and compliance with policies and procedures. Sets up, updates, and cancels procurement cards in financial system.
• Supervises the work of assigned personnel, including assigning and reviewing work, providing guidance, and conducting performance evaluations.
• Processes and reconciles general ledger posting of accounts payable accruals, payments, and various other accounts.
• Provides information to the independent auditors. Processes and distributes standard reports as necessary.
• Maintains various fiscal information, files, and records (accounts payable, contracts, etc.) to provide an up-to-date reference and audit trail for compliance.
• Collects, validates, and reconciles vendor and payment data in preparation for annual 1099 reporting to ensure accuracy and compliance with IRS requirements.
• Oversees annual unclaimed property data management and files required reports with the State.
• Performs related work as required.

Required Education and Experience

• Bachelor’s degree from an accredited college or university in Accounting, Finance, Business, or a related field and
• Five (5) to (7) years’ experience of accounting, general ledger, accounts payable and purchasing or
• An equivalent combination of education and/or experience
• Excellent written, verbal, and interpersonal communication skills
• Proficiency with Microsoft Office
• Ability to work collaboratively with a diverse population

Work Schedule

• M-F 7:30am-4:30pm