Accounts Payable Specialist

The Arc of Prince George; Largo (FL); On-site; USD 65,000 - 70,000; Full time

Job summary

The Arc of Prince George is seeking a full-time Accounts Payable Specialist to join our Finance Department in Florida. You will manage the full AP cycle, prepare monthly lease entries, and support audit readiness.

Schedule is Monday–Friday, 9:00 a.m. to 5:00 p.m. Occasional evening or weekend work may be required for special projects. A BS in Accounting or Finance and 3+ years’ experience are required.

Qualifications

• Bachelor's degree in Accounting or Finance from an accredited college or university.
• Minimum of three (3) years of relevant accounting experience.
• Experience with automated accounting systems; Sage Intacct and Stampli preferred.

Responsibilities

• Process vendor payments in accordance with organizational policies.
• Coordinate the routine accounts payable cycle and prepare checks.
• Ensure check-signing requirements and secure handling of issued checks.
• Enter accounts payable transactions into the general ledger accurately.
• Maintain AP schedules and perform month-end reconciliations.
• Assist with IRS Form 1099 processing and year-end close activities.

Skills

Accounts payable

Data entry

Attention to detail

Excel

Communication

Organization

Education

Bachelor's degree in Accounting or Finance

Tools

Sage Intacct

Stampli

Job description

About the Organization:The Arc Prince George’s County serves more than 500 individuals with disabilities through a variety of programs, services and supports. Our primary areas of support are community living, family and personal supports, employment services, and day programs - all with an emphasis on person-centered community involvement and inclusion. To learn more about us, please visit www.thearcofpgc.org.Position OverviewThe Arc is seeking a full-time Accounts Payable Specialist to join our Finance Department. Reporting to the Assistant Controller, this position is responsible for ensuring the accurate and timely processing of accounts payable transactions while maintaining the integrity of the organization's financial records. The Accounts Payable Specialist manages the full accounts payable cycle, supports lease accounting, prepares subsidiary schedules and reconciliations, and assists with financial reporting and month-end activities.Schedule: Monday-Friday, 9:00 a.m. to 5:00 p.m. Hours may vary based on business needs, and occasional evening or weekend work may be required for special projects.Key Responsibilities:Process vendor payments in accordance with organizational policies and procedures.Coordinate the routine accounts payable payment cycle and prepare checks for authorized signatures.Ensure all check-signing requirements, including dual signatures and authorized signers, are followed.Maintain unused and voided checks in a secure, organized manner.Accurately enter accounts payable transactions into the general ledger.Maintain assigned accounts payable subsidiary schedules and supporting documentation.Perform monthly reconciliations of accounts payable-related general ledger accounts.Establish and maintain lease agreements in Lease Crunch and prepare monthly lease accounting journal entries.Coordinate the annual preparation and processing of IRS Forms 1099 in compliance with federal reporting requirements.Assist with month-end and year-end close activities related to accounts payable.Maintain vendor files in accordance with record retention policies.Provide documentation and schedules to internal and external auditors as requested.Perform other accounting and finance-related duties as assigned.Bachelor's degree in Accounting or Finance from an accredited college or university.Minimum of three (3) years of relevant accounting experience.Experience with automated accounting systems and electronic accounts payable systems; Sage Intacct and Stampli experience preferred.Strong data entry skills and attention to detail.Proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.Excellent organizational skills with the ability to manage multiple priorities and meet deadlines.Strong customer service, interpersonal, verbal, and written communication skills.Ability to maintain confidentiality and exercise professionalism, tact, and diplomacy.The Arc offers a competitive salary of $65,000–$70,000, commensurate with experience, along with a comprehensive benefits package that includes medical, dental, and vision insurance; a retirement plan with employer matching; paid holidays; generous paid time off; tuition reimbursement; employer-paid life insurance; and much more.