Accounts Payable Specialist

Remote Jobs; Houston (TX); Hybrid; USD 55,000 - 75,000; Full time

Job summary

TechTrans International seeks an Accounts Payable Specialist in Houston, TX, with remote options. You will process vendor invoices, code them accurately, and ensure timely payments. The role requires GAAP knowledge, Excel proficiency, and strong attention to detail.

Ideal candidates have 2+ years in AP or accounting, familiarity with ERP systems (Deltek preferred), and the ability to manage multiple priorities. The team supports month-end closing and internal audits.

Qualifications

• 2+ years of accounts payable or accounting experience.
• Knowledge of GAAP.
• Proficient in Excel and MS Office.
• Experience with ERP systems (Deltek preferred).
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication.
• Ability to manage multiple priorities and deadlines.

Responsibilities

• Review, verify, and process vendor invoices for payment.
• Match invoices with purchase orders, contracts, and receiving documents.
• Reconcile vendor statements and resolve invoice discrepancies.
• Prepare accounts payable accruals, and supporting schedules as needed.
• Assist with month-end and year-end closing activities.
• Respond to vendor inquiries regarding payment status.
• Assist with customer billing preparation.
• Identify opportunities to improve accounts payable processes and internal controls.

Skills

GAAP

Excel

MS Office

Analytical thinking

Communication

Multitasking

Attention to detail

Education

Accounting/Finance/Business Admin degree

Tools

Deltek ERP

Job description

TechTrans International provides language services and travel logistics, including, language instruction, interpreting, translation, travel coordination, and other specialized support. We have international offices, employees, and clients around the world.

We are seeking an Accounts Payable Specialist; while Houston, TX is preferred, remote candidates will also be considered. The Accounts Payable Specialist is responsible for processing and managing all accounts payable transactions in an accurate, timely, and efficient manner. This position ensures that vendor invoices are properly reviewed, approved, coded, and paid in accordance with company policies and accounting procedures. The Accounts Payable Specialist works closely with internal departments and external vendors to resolve discrepancies and maintain positive business relationships.

Essential Duties and Skills include:

• Monitor daily vendor payment requests in service portals and by email.
• Review, verify, and process vendor invoices for payment.
• Match invoices with purchase orders, contracts, and receiving documents.
• Ensure proper account coding and approval authorization.
• Reconcile vendor statements and resolve invoice discrepancies.
• Respond to vendor inquiries regarding payment status and account balances.
• Maintain accurate and organized accounts payable records and documentation.
• Assist with month-end and year-end closing activities.
• Prepare accounts payable accruals, and supporting schedules as needed.
• Support internal and external audits by providing requested documentation.
• Review employee expense reports for compliance with company policies.
• Assist with customer billing preparation
• Identify opportunities to improve accounts payable processes and internal controls.
• Perform other related duties as assigned.

Required Qualifications:

• Associate's or Bachelor's degree in Accounting, Finance, or Business Administration.
• Minimum of 2 years of accounts payable, bookkeeping, or accounting experience.
• Knowledge of generally accepted accounting principles (GAAP).
• Proficiency in Microsoft Office, particularly Excel.
• Experience with accounting and ERP systems (Deltek is preferred).
• Strong attention to detail and organizational skills.
• Excellent analytical and problem-solving abilities.
• Effective written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.

Preferred Qualifications:

• Experience in government contracting.
• Familiarity with electronic invoice processing and workflow systems.
• Associate or professional accounting certifications.

Key Competencies:

• Accuracy and attention to detail
• Accountability and integrity
• Time management
• Customer service orientation
• Teamwork and collaboration
• Confidentiality
• Critical thinking
• Process improvement mindset

Candidate must require no sponsorship now or at any time in the future.

We are an Equal Employment Opportunity and an E-Verify Participant. We consider qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor.