Accounts Payable Specialist

Heritage Golf Group; Herndon (VA); On-site; USD 50,000 - 65,000; Full time

Job summary

A golf management company is seeking an Accounts Payable Specialist to join their Corporate Accounting team in Herndon, Virginia. This full-time role involves processing 125 vendor invoices daily, preparing weekly payments, and managing vendor records. Ideal candidates will have over three years of AP experience, strong organizational skills, and familiarity with tools like Sage Intacct and Bill.com. The position requires attention to detail and the ability to thrive in a fast-paced environment.

Qualifications

• 3+ years of experience in Accounts Payable or a similar accounting role.
• Experience working in a high-volume AP environment preferred.
• Basic to intermediate Excel skills required.

Responsibilities

• Process and verify approximately 125 vendor invoices per day.
• Prepare and process weekly vendor payment runs.
• Reconcile vendor statements and investigate discrepancies.
• Manage vendor setup and maintenance.
• Assist with 1099 reporting process.

Skills

Attention to detail

Organizational skills

Communication skills

Ability to manage multiple priorities

Tools

Sage Intacct

Bill.com

Excel

Job description

Heritage Golf Group is seeking a detail-oriented and reliable Accounts Payable Specialist to join our Corporate Accounting team based in Herndon, Virginia. This position is responsible for the accurate and timely processing of invoices, vendor maintenance, and payment processing across multiple club locations. The ideal candidate will bring strong organizational skills, attention to detail, and the ability to manage a high volume of transactions in a fast-paced environment.

Key Responsibilities

• Process and verify approximately 125 vendor invoices per day, ensuring accuracy, proper coding, and compliance with company policies and procedures.
• Prepare and process weekly vendor payment runs, including checks and electronic payments.
• Reconcile vendor statements and investigate discrepancies to ensure accurate account balances.
• Assist in meeting monthly accounts payable close deadlines.
• Manage vendor setup and maintenance, including collecting and reviewing required documentation.
• Respond to vendor inquiries and work collaboratively with internal departments to resolve payment or invoice questions.
• Maintain organized AP documentation and filing, including paid vendor vouchers and supporting records.
• Assist with the annual 1099 reporting process, ensuring vendor compliance and accurate reporting.
• Support ongoing improvements to AP processes and internal controls.

Qualifications

• 3+ years of experience in Accounts Payable or a similar accounting role.
• Experience working in a high-volume AP environment preferred.
• Experience with Sage Intacct strongly preferred.
• Experience with Bill.com (AP and Spend & Expense) preferred.
• Basic to intermediate Excel skills required.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication skills with the ability to interact with vendors and internal teams professionally.

This position is based in Heritage Golf Group’s Corporate Headquarters in Herndon, VA and requires working in-office full time.