Accounts Payable Specialist

Crystal Flash; Grand Rapids (MI); Sur place; USD 42 000 - 60 000; Plein temps

Résumé du poste

Crystal Flash, a 100% employee-owned company in Grand Rapids, MI, seeks an Accounts Payable Specialist to manage the full AP cycle. You will save, file, and process invoices, reconcile statements, and handle weekly payments while upholding integrity and customer service values.

You will work in a collaborative environment that emphasizes community involvement, safety, and financial responsibility. This role reports to the Controller and supports essential accounting operations.

Qualifications

• Associate degree in accounting (or equivalent) with at least two years of related experience.
• Working knowledge of accounting/bookkeeping principles and accounting software.
• Proficient in Microsoft Office; strong Excel and Word skills.
• Strong communication, organization, and attention to detail are essential.

Responsabilités

• Save invoices daily from a shared inbox.
• File invoices in SharePoint and assign for approval.
• Verify invoice accuracy and enter into the accounting system for payment.
• Reconcile vendor statements and resolve related issues.
• Process weekly vendor payments (checks, ACHs, wires).
• Maintain vendor information and set up new vendors; prepare 1099s.
• Assist with other administrative activities as needed.

Connaissances

Communication

Organization

Financial literacy

Human relations

Attention to detail

Formation

Associate degree in accounting

Outils

Microsoft Office Suite (Outlook, Word, Excel)

SharePoint

Accounting Software

Description du poste

Crystal Flash is a rapidly growing organization and is always looking for qualified team members. We seek highly motivated, talented candidates to join our team and offer a competitive benefits package to our employees.

Working at Crystal Flash offers a unique blend of career opportunities, teamwork, and community involvement.

As a 100% employee-owned company, you have a direct impact and stake in the company's success.

Crystal Flash values its employees and fosters a positive work environment. You'll have the opportunity to contribute to a company that is committed to serving its communities through philanthropic initiatives . Additionally, Crystal Flash offers competitive compensation packages and a range of benefits to support your well-being.

100% Employee-Owned

Working for a 100% employee-owned company is a unique opportunity that provides a sense of ownership, empowerment, and financial security.

Veteran-Friendly

Crystal Flash is a Bronze level Veteran-Friendly Employer in Michigan, as designated by the Michigan Veterans Affairs Agency (MVAA). We are dedicated to building great opportunities for Michigan Veterans.

What does 100% Employee-Owned Mean?

Crystal Flash has an employee stock ownership plan (ESOP) in which employees own shares through a trust funded by the company. The National Center for Employee Ownership (NCEO) has an article on working at an ESOP company for employee-owners and a research page with statistics on employee ownership and a compilation of studies on the benefits of employee ownership. But if you're curious about what it means to us, just ask any of our 300+ employee owners!

We are proud to announce that Crystal Flash has once again been recognized as one of the Best and Brightest Companies to Work For® in West Michigan for 2026. This marks the second year in a row of receiving this honor from the National Association for Business Resources.

In addition, we are thrilled to announce we have also been named one of the Best and Brightest Companies to Work for in the Nation for 2026.

Current Postings

Position:Accounts Payable Specialist

Location: Grand Rapids, MI

Job Id:116-3

# of Openings:1

Job Description: Accounts Payable Specialist

Summary:

The Accounts Payable Specialist at Crystal Flash is a valued team member who will be responsible for the entirety of the accounts payable cycle, including saving and entering invoices, reviewing statements, conducting the weekly pay runs, and responding to vendor inquiries. Team members are expected to support the company’s mission and vision by demonstrating the following values: integrity, safety and environmental protection, customer service, open communication, diversity, teamwork, and financial responsibility.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Electronically save invoices daily from a shared inbox.
• Use SharePoint to digitally file and assign invoices to the appropriate approver.
• Verify invoice accuracy and enter invoices into the accounting system for payment.
• Reconcile vendor statements and resolve problems with vendors, buyers, managers, etc.
• Manage the weekly vendor payment runs, including checks, ACHs, and Wires.
• Create and update work instructions, while making continuous improvements to the overall AP process.
• Maintain positive pay data in the on-line banking system.
• Request and maintain vendor information and support the setup of new vendors.
• Create and send vendor 1099s on a yearly basis.
• Assist with other administrative activities.
• Perform other duties as assigned by immediate supervisor.

Reports to: This position reports to the Controller.

Supervisory Requirements: None

Qualification Requirements:

To perform this job successfully, an individual must be able to perform each essential

tasks satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Knowledge, Skills and/or experience:

• Associate degree in accounting and/or a minimum of two years’ related experience.
• Working knowledge of accounting/bookkeeping principles, accounting software and related spreadsheet applications is required.
• Strong communication, organization, financial, and human relation skills required.
• Must have a high level of accuracy, attention to detail and integrity.

CF Image: Keeps equipment, workspace, uniforms and self-clean, neat, and presentable. Equipment is kept in good repair. Maintains a professional and courteous demeanor. Presents a positive story of CF to customers and the public.

Communication: Stay on topic, is clear and concise when presenting information. Listen carefully and respectfully to what others are saying. Ask questions. Seeks understanding. Consistency with non-verbal and verbal messages. Use the best method of communication to meet the situation (i.e. email, phone, face-to-face, written). Communicate effectively with internal and external customers.

Conflict Management: Interacts well with others to achieve mutually agreeable solutions with minimal conflict and confrontation. Dealing with issues promptly in an appropriate setting doesn't hold grudges and can move on after a conflict has ended. Open to other viewpoints. Stay calm and level-headed in stressful situations and refrain from emotional outbursts.

Customer Accounts: Complies with customer account agreements and parameters. Follows delivery authorizations, guidelines, and all delivery instructions. Conducts financial transactions by collecting money from customers, paying customers, reconciling money received, depositing payments, and accurately reporting revenue and customer account activity.

Customer Engagement: Demonstrates empathy, maintains esteem, confirms satisfaction, and demonstrates ownership of actions and problem resolution. Gathers customers’ viewpoint, makes corrective recommendations, and helps organization search for new opportunities for products and services. Modifies personal style, focusing on the needs of others. Maintains positive relations with both internal and external customers.

Flexibility: Adopt new methods, procedures, and changes in a positive manner. Works effectively in a variety of situations.

Recordkeeping: Properly document customer deliveries and other services to ensure accurate record keeping and control. Utilize internal systems, handheld devices, computer programs, documents, and other methods for processing transactions.

Resilience: Maintains an optimistic and supportive outlook after a difficult experience. Can manage normal course of business rejection and tension. Manages stress. Can accept constructive criticism and coaching.

Self-Management: Uses time and resources effectively. Is organized. Stay on task and focus on most important items first. Completes assignments accurately, legibly and meet deadlines. Performs work with minimal supervision and/or direction. Makes decisions within scope of authority and appropriate to situation.

Reading, Writing and Math Skills: Advanced reading comprehension of technical manuals, regulations, codes, and industry terminology. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Advanced writing skills for composing internal/external memos, email, letters, and documents that may be policy or somewhat more technical/industry specific content. Intermediate math skills with technical applications in nature such as payroll or general ledger, accounting, product inventory and meter readings.

Reasoning: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

While performing the duties of this job, the employee is frequently required to sit, talk, and listen. The employee is occasionally required to reach with hands and arms, stand, and walk. The employee is required to operate a keyboard, calculators, computer mouse and other office equipment requiring manual dexterity and hand-eye coordination.

The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision.

While performing the duties of this job, the employee regularly works indoors. The noise level in the work environment is usually quiet. The employee performs work in an office environment with several other team members and the public.

Knowledge / Skills / Abilities

Knowledge

Skills

• Education – associate degree and/or 2 yrs experience
• Working knowledge is required:
  • Accounting/Bookkeeping
  • Accounting Software
  • Spreadsheet applications
• Microsoft Office Suite:
  • Outlook
  • Word
  • Excel
• Ability to communicate with varied audiences in a variety of formats:
  • Verbal
  • Written
• Ability to prioritize tasks
• Collaborating with cross-functional teams
• Ability to arrange information in a concise way
• High level of accuracy
• Strong Communication, organization, financial and human relation skills

Crystal Flash is an equal opportunity employer (minorities/females/disabled/veterans). We recruit, employ, train, compensate and promote without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, disability, veteran status or any other basis protected by applicable federal, state or local law.

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