Bookkeeper, General Accounting

FFF_Enterprises in; Temecula (CA); Hybrid; USD 42,000 - 54,000; Full time

Job summary

FFF Enterprises/ NuFactor is seeking a detail-oriented finance clerk to manage indirect purchasing, accounts payable, fixed assets, and sales/use tax processes. The role involves creating purchase orders, posting receipts, managing internal orders, and assisting with month-end close and depreciation accounting.

The position requires use of an integrated accounting system, strong Microsoft Office skills, and the ability to work in a hybrid environment (3 days remote).

Qualifications

• Strong computer skills and experience with a fully integrated accounting system, plus strong Microsoft Office experience.
• At least one year of experience as Accounting or Procurement clerk, or as a Bookkeeper.

Responsibilities

• Obtain requisitions from department managers.
• Create purchase orders as requested by each department.
• Monitor, confirm and post receipts of goods and services.
• Monitor purchase orders for all departments, close POs and renew subscriptions as needed.
• Open and manage internal orders (IO), update budgets on IO's and respond to inquiries regarding IO's.
• Compile CIP invoices and update CIP listing for stakeholders.
• Run fixed asset depreciation and assist with month-end close.
• Maintain and pay sales and use taxes; administer Avalara and tax certificates.
• Adhere to policies, safety, compliance, and participate in team-oriented problem solving.

Skills

Organizational skills

Attention to detail

Verbal & written communication

Independent work

Hybrid work readiness

Decision making

ERP adaptability

Analytical skills

Microsoft Office

Job description

Position Summary

This position is responsible for the company and its subsidiaries' indirect purchase orders: gathering requisitions, creating purchase orders, posting goods receipts, and closing purchase orders. This role is also responsible for daily activities relating to fixed assets: from creating and maintaining internal orders, creating asset shells, and compiling documentation. In addition, this position is also tasked with managing & maintaining the Sales and Use Tax function, (including reporting, filing, and paying SUT), and ensuring that the required journal entries are booked appropriately and timely. This role will also assist with month-end duties such as transacting depreciation expenses and fixed assets costs, retiring assets, and maintaining schedules as needed by the management team. This position directly interfaces with department managers and other employees within the company, bank or other external auditors, other external vendors/service providers, and other Finance personnel.

Essential Functions and Duties

• Obtain requisitions from department managers or employees.
• Create purchase orders as requested by each department.
• Monitor, confirm and post receipts of goods and services.
• Monitor purchase orders for all departments, follow up on subscription renewals from appropriate department contacts, and close PO's.
• Open and manage internal orders (IO), update budgets on IO's and respond to inquiries regarding IO's.
• Compile Construction-in-Progress (CIP) invoices, save on shared folder, update CIP listing, and provide copies to stakeholders when needed.
• Run fixed asset depreciation.
• Upon direction of the Accounting Supervisor, and information provided by the PMO team, capitalize fixed assets or dispose fixed assets in SAP.
• Assist with month-end close process by providing reports on potential accruals, CIP and FA reports.
• Assist in generating reports and updating schedules for tax and audit activities for fixed assets.

Essential Functions and Duties (continued)

• Maintain, create, and pay sales and use taxes, CAT and MN Care taxes.
• Take on the administrator role for Avalara.
• Maintain sales and use tax certificates in Avalara.
• Facilitate archiving of accounting documents.
• Adheres to all company policies and procedures, Federal and State regulations and laws.
• Display dedication to position responsibilities and achieve assigned goals and objectives.
• Represent the Company in a professional manner and appearance at all times.
• Understand and internalize the Company's purpose; display loyalty to the Company and its organizational values.
• Display enthusiasm and dedication to learning how to be more effective on the job and share knowledge with others.
• Work effectively with co-workers, internal and external customers, and others by sharing ideas in a constructive and positive manner; listen to, and objectively consider, ideas and suggestions from others; keep commitments; keep others informed of work progress, timetables, and issues; address problems and issues constructively to find mutually acceptable and practical business solutions; address others by name, title, or other respectful identifier, and; respect the diversity of our work force in actions, words, and deeds.
• Comply with the policies and procedures stated in the Injury and Illness Prevention Program by always working in a safe manner and immediately reporting any injury, safety hazard, or program violation.
• Ensure conduct is consistent with all Compliance Program Policies and procedures when engaging in any activity on behalf of the company. Immediately report any concerns or violations.
• Other duties as assigned.

Education, Knowledge, Skills and Experience

Required Education:

Required Knowledge:

• Strong computer skills and experience working with a fully integrated accounting system, plus strong Microsoft Office experience is required.

Required Experience:

• At least one (1) year of experience as Accounting or Procurement clerk, or as a Bookkeeper.

Preferred Experience:

• Prior office experience in a high-volume and fast paced environment
• Any experience within the healthcare industry is a plus

Required Skills:

• Must have strong organizational skills
• Must have attention to detail and the proven ability to prioritize work
• Must have effective verbal and written communication skills
• Must have the ability to work with limited supervision and as part of a team in a hybrid environment; ability to work independently as a remote employee for 3 of the 5 days.
• Sound decision-making abilities
• Willingness to adapt to ERP and software changes
• Strong analytical and communication skills are essential.
• Requires an understanding of the business, company policies, financial systems, and associated computer applications.
• This position functions with a degree of independence in making decisions as they relate to areas of responsibility.
• The ability to document formal policies and procedures related to month- end close processes, assigned balance sheet account reconciliations, and other tasks under the responsibility of this position.

Physical requirements

Vision, hearing, speech, movements requiring the use of wrists, hands and/or fingers. Must have the ability to view a computer screen for long periods and the ability to sit for extended periods. Must have the ability to work the hours and days required to complete the essential functions of the position, as scheduled. The employee occasionally lifts up to 20 lbs. and occasionally kneels and bends. Must have the ability to travel occasionally. Working condition include normal office setting.

Mental Demands

Learning, thinking, concentration and the ability to work under pressure, particularly during busy times. Must be able to pay close attention to detail and be able to work as a member of a team to ensure excellent customer service.

Must have the ability to interact effectively with co-workers and customers, and exercise self-control and diplomacy in customer and employee relations' situations. Must have the ability to exercise discretion as well as appropriate judgments when necessary. Must be proactive in finding solutions.

Direct Reports

No

EEO/AAP Statement

FFF Enterprises/ NuFactor is an equal opportunity employer to all and prohibits discrimination and harassment based on the following characteristics: race, color, caste, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic conditions), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran or military status, medical leave or other types of protected leave (requesting or approved for leave under the Family and Medical Leave Act or any state protected leaves), domestic violence victim status, political affiliation, reproductive health decision-making, and any other characteristic protected by state or federal anti-discrimination law covering employment. These categories are defined according to Government Code section 12920. The Company prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics.

Acknowledgement

The above statements are intended to describe the general nature and level of work being performed by the incumbent assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and/or skills required of all personnel so classified.

The undersigned employee acknowledges receipt of the Job Description for the employee's position and understands the essential functions, responsibilities and qualifications of the position. Furthermore, the employee acknowledges that this Job Description does not include all of the essential functions of this position, and that these essential functions may change as deemed necessary by the manager.