Accounts Payable Specialist

Wayne County Public Schools; Goldsboro (NC); On-site; USD 45,000 - 65,000; Full time

Job summary

Wayne County Public Schools is seeking an Accounts Payable Specialist responsible for managing financial transactions, ensuring compliance with school regulations, and providing support to departments. Candidates should possess strong accounting skills and experience in school finance. This role involves handling invoices, vendor communication, and financial software management, providing a vital service in maintaining smooth financial operations within the district.

Qualifications

• Knowledge of NC public school regulations required.
• Strong accounting skills are crucial.
• Ability to meet deadlines and coordinate tasks.

Responsibilities

• Manage entire invoice process and direct pay.
• Assist schools with purchasing compliance.
• Communicate with vendors about payment status.

Skills

Accounting

Communication

Microsoft Excel

Teamwork

Adaptability

Education

Five years of work experience in school bookkeeping/finance

Tools

LINQ financial software

Microsoft Excel

Microsoft Word

Job description

Accounts Payable Specialist

Wayne County Public Schools

Class: Classified

Dept: Finance

TITLE: Accounts Payable Specialist

QUALIFICATIONS: Five years of work experience in school bookkeeping/finance.

REPORTS TO: Assistant Superintendent of Finance

Job Goal

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Manages direct pay process including review of purchase requests
• Manages entire invoice process; receives all invoices from vendors; matches invoices to purchase orders and confirms all items have been received and properly invoiced
• Prepares a voucher package which includes a copy of each purchase order and matching invoice
• Manages all check requests and travel forms ensuring proper backup information is submitted as well as proper mileage rates are being used
• Manages monthly procurement card (credit card) statement reconciliation and ensures proper backup information is submitted from schools and departments; manages all purchasing card limits
• Manages filing system
• Verifies that all merchandise has been received at school and departmental level
• Serves as backup for processing all power bills, telephone bills, and water bills received
• Manages vendor and internal inquiries as they relate to accounts payable issues
• Assists all departments and schools with questions relating to purchasing
• Serves as primary contact for all accounts payable expense reduction audits
• Independently prioritizes workload and sets deadlines
• Serves as backup for the 1099 process
• Prepares ACH, tax/deduction checks weekly
• Coordinate and process purchase requisitions, issue purchase orders, and monitor order status with vendors.
• Ensure timely and accurate entry of accounts payable data into the LINQ financial software system.
• Assist schools in complying with purchasing procedures and ensure purchases meet policy requirements.
• Review vendor invoices, match purchase orders and receiving reports, and prepare for timely payment.
• Communicate with vendors regarding payment status, discrepancies, or documentation requirements.
• Reconcile vendor accounts, identify errors or discrepancies, and resolve payment issues.
• Performs other duties and responsibilities as assigned by supervisor
  
  

Terms of Employment: 12 months

Starting Salary and/or Grade: Grade 69

Evaluation: Supervisor Evaluation

Knowledge, Skills And Abilities

• Knowledge of NC public school regulations
• Ability to communicate clearly and concisely, both orally and in writing; ability to communicate well with school personnel and central office staff.
• Strong accounting skills required
• Proficiency in accounting software, Microsoft Excel and Word required
• Ability to work independently and as part of a team
• Ability to establish and maintain effective working relationships as necessitated by work assignment.
• Comply with confidentiality requirements in local, state and federal policies and statutes.
• Ability to coordinate, plan, and meet deadlines, accomplish specific tasks, or meet specific standards.
• Flexibility to adapt to change
• Ability to respond in an appropriate and courteous manner to inquiries
• Willingness and desire to expand knowledge in job-related areas
• Ability to work well under pressure and within deadlines
• Dependable
• Positive Attitude
• Admits to mistakes and accepts recommendations and directives positively
• Knowledge of LINQ processes