Accounts Payable Specialist

London Approach; Eddystone (Delaware County); On-site; USD 55,000 - 75,000; Full time

Job summary

London Approach is seeking a detail-oriented Accounts Payable Specialist to join our growing accounting team in Eddystone, PA. This role manages the full-cycle accounts payable for multiple entities, ensuring timely, accurate, and compliant payment processing.

You will handle high-volume invoices, three-way matching, vendor records, intercompany allocations, and interdepartmental collaboration with Purchasing, Operations, Treasury and Finance to optimize AP workflows and support audits.

Qualifications

• 3+ years of full-cycle Accounts Payable experience.
• Experience processing invoices for multiple legal entities or companies.
• Strong understanding of general accounting principles and AP best practices.
• Experience in high-volume, deadline-driven environments.
• Excellent written and verbal communication skills.

Responsibilities

• Process high-volume vendor invoices accurately for multiple entities.
• Perform three-way matching of invoices, purchase orders, and receiving docs.
• Verify approvals, account coding, and supporting documentation prior to payment.
• Prepare and process weekly, bi-weekly, and ad hoc payment runs via ACH, wires, and checks.
• Maintain vendor records, W-9s, banking info, terms, and tax docs.
• Establish new vendors and ensure policy compliance.
• Reconcile vendor statements and resolve invoice discrepancies.
• Assist with month-end/year-end close, including AP accruals and reconciliations.
• Monitor aging reports and identify outstanding liabilities.
• Support audits and provide documentation and schedules.

Skills

Attention to detail

Organizational skills

Communication skills

Problem solving

Prioritization

Education

Accounting/Finance degree

Tools

NetSuite

Microsoft Dynamics

SAP

Oracle

Sage Intacct

Workday

JD Edwards

Job description

We are seeking a detail-oriented and highly organized Accounts Payable Specialist to join our growing accounting team. This role is responsible for managing the full-cycle accounts payable process across multiple legal entities while ensuring timely, accurate, and compliant payment processing. The ideal candidate has experience working in a multi-company environment, thrives in a fast-paced setting, and possesses strong organizational and communication skills.

Location: Eddystone, PA (onsite)

Key Responsibilities

• Process high-volume vendor invoices accurately and efficiently for multiple entities and business units.
• Perform three-way matching of invoices, purchase orders, and receiving documentation.
• Verify proper approvals, account coding, and supporting documentation prior to payment.
• Prepare and process weekly, bi-weekly, and ad hoc payment runs via ACH, wire transfers, and checks.
• Maintain vendor records, including W-9s, banking information, payment terms, and tax documentation.
• Establish new vendors and ensure compliance with company policies and internal controls.
• Reconcile vendor statements and promptly resolve invoice discrepancies and payment issues.
• Respond professionally to vendor inquiries regarding payment status, invoice discrepancies, and account balances.
• Assist with month-end and year-end closing activities, including AP accruals and account reconciliations.
• Reconcile AP subledgers to the general ledger across multiple entities.
• Ensure accurate intercompany allocations and coding where applicable.
• Monitor aging reports and identify outstanding liabilities.
• Support audit requests by providing documentation and preparing schedules for internal and external auditors.
• Assist with annual 1099 preparation and reporting.
• Ensure compliance with company policies, accounting standards, and internal controls.
• Collaborate with Purchasing, Operations, Treasury, and Finance teams to resolve invoice and payment issues.
• Identify opportunities to improve AP processes, workflows, and efficiencies.
• Participate in ERP implementations, system upgrades, and process automation initiatives as needed.
• Maintain confidentiality of financial information and vendor data.
• Perform other accounting and administrative duties as assigned.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
• 3+ years of full-cycle Accounts Payable experience.
• Experience processing invoices for multiple legal entities or companies required.
• Strong understanding of general accounting principles and accounts payable best practices.
• Experience working in a high-volume, deadline-driven environment.
• Excellent attention to detail and organizational skills.
• Strong analytical and problem-solving abilities.Ability to prioritize workload and manage multiple deadlines simultaneously.
• Excellent written and verbal communication skills.
• Ability to work independently while collaborating effectively with cross-functional teams.

Preferred Experience

• Multi-entity and intercompany accounting experience.
• ERP system experience such as NetSuite, Microsoft Dynamics, SAP, Oracle, Sage Intacct, Workday, JD Edwards, or similar.
• Experience with electronic invoice workflow systems and automated AP solutions.
• Knowledge of sales tax, use tax, and 1099 reporting requirements.
• Experience with ACH, wire payments, positive pay, and electronic payment platforms.
• Advanced Microsoft Excel skills including Pivot Tables, VLOOKUP/XLOOKUP, and data analysis.