Accounts Payable Specialist

Detroit Public Schools Foundation; Detroit (MI); On-site; USD 80,000 - 100,000; Full time

Job summary

Join a dynamic team as an Accounts Payable Specialist in a vital role supporting financial operations. This position is essential for maintaining accurate records, ensuring compliance with grants, and managing accounts payable processes. You will work closely with various stakeholders, including program leads and vendors, to monitor budgets and expenditures. The ideal candidate will have a strong background in accounting, exceptional attention to detail, and the ability to thrive in a fast-paced environment. If you're passionate about making a difference in the non-profit sector and possess the skills to optimize financial processes, this opportunity is perfect for you.

Qualifications

• 4-6 years of relevant work experience in accounts payable.
• Proficiency in QuickBooks and Microsoft Excel is highly desirable.

Responsibilities

• Manage accounts payable transactions and maintain financial records.
• Collaborate with vendors and program leads to ensure budget compliance.

Skills

Accounts Payable Management

Project Management

Communication Skills

Problem-Solving

Attention to Detail

Education

Some College

Advanced Accounting Coursework

Tools

QuickBooks Online

Microsoft Excel

Microsoft 365

Job description

Directly Reports to: Chief Administrative Officer

Position Summary: The Accounts Payable Specialist will assist the Chief Administrative Officer (CAO) with various tasks, including accurate record-keeping, compliance with grants and program requirements, advanced accounting, data entry, accounts receivable/payable management, non-profit accounting, and administrative duties. This role is crucial to our operations and requires a seasoned professional with substantial experience in accounts payable and project management. The specialist will collaborate closely with program leads, vendors, schools, and administration to ensure budget compliance and monitor spending. The role also involves working in a fast-paced environment and handling daily accounting activities with excellent attention to detail and multitasking skills.

Duties and Responsibilities: As an Accounts Payable Specialist, you will play a pivotal role in our team by providing exceptional service to customers and vendors, maintaining financial and grantee records, managing and tracking program budgets, recording operations and expenditures, and processing accounts payable transactions. You will also be responsible for processing cash receipts, payroll, and preparing journal entries, as well as managing finance files and records for accounts payable, deposits, and grant billings. Key duties include providing accounting support to the CAO, managing the DocuSign portal, and ensuring compliance with GAAP and non-profit accounting standards. You will also reconcile grant funds, donations, and other funding sources, and prepare financial reports for grantors, donors, and board members. Additionally, you will assist with the preparation and requested activity for annual audits, track and apply expenses to grants utilizing QuickBooks, and submit required grant reports.

Minimum Qualifications: We seek experienced candidates with some college and advanced accounting coursework, complemented by 4-6 years of relevant work experience. Additional professional certifications, such as extensive training in QuickBooks Online (QBO) or proficiency in Microsoft Excel, are highly desirable. Ideal applicants will have a proven track record in accounts payable and project management. Excellent communication skills, familiarity with grants management and project management tools, and technical proficiency in Microsoft 365, QuickBooks, and database software are essential. Candidates should be highly organized, detail-oriented, proficient in Microsoft Excel, and knowledgeable in non-profit accounting principles and regulations. The ability to work independently, handle problem-solving tasks, and optimize processes is crucial. Some local travel may be required.