Accounts Payable Specialist

Care Synergy; Denver (CO); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

Health Savings Account (HSA) with 1000

Employer pays medical premium in some

Paid Time Off: 18 days first year

Seven Paid Holidays with Floating HOL

403(b) Retirement Plan with Employer 8

Early Wage Access

Education Reimbursement

Job summary

Care Synergy is seeking an Accounts Payable Specialist to join a mission-driven nonprofit healthcare network serving hospice, palliative care, CAPABLE, PACE and wellness programs. The role focuses on timely AP processing, coding accuracy, and process improvements across multiple business units.

The position supports a collaborative finance team with strong emphasis on audit readiness, vendor inquiries, and efficient payment cycles; benefits include substantial health coverage and growth

Qualifications

• Bachelors degree in accounting/finance or related field preferred; experience may substitute.
• Two to four years of accounts payable experience required.
• Proficient in Microsoft Office Suite.

Responsibilities

• Process full cycle AP for 200-300 invoices and claims per week.
• Maintain AP inbox by uploading electronic invoices and scanning paper invoices to Doclink.
• Code for multiple business units (affiliates) and GL accounts; manage approvals.
• Process check runs by posting batches in GL (Sage) to proper period.
• Print and process manual checks with proper authorization.
• Investigate variances in AP check reconciliation to GL.
• Migrate vendors from check to ACH payment processing.
• Review aging reports and resolve unapplied/uncashed checks and outstanding invoices.
• Support month-end close including accruals and audit trail documentation.

Skills

Microsoft Office Suite

Education

Bachelor’s degree in accounting, finance or related field

Tools

Doclink

Sage

Job description

Join Care Synergy and be part of a mission-driven organization dedicated to elevating care, advancing wellness, and strengthening the communities we serve. Our collaborative, supportive team works across hospice, palliative care, PACE, CAPABLE, and community-based wellness services to advance excellence for patients, participants, families, and those who care for them—all while offering excellent benefits and meaningful opportunities to grow and make an impact.

Care Synergy is looking for an Accounts Payable Specialist.

STATUS: N on-Exempt

SCHEDULE: Monday-Friday; 8am-5pm

HOURLY PAY RANGE: $22.98 - $27.00

SUPPLEMENTAL PAY: Based on position, schedule and/or availability: Overtime

MILEAGE AND EXPENSE REIMBURSEMENT: Sixty-two and a half cents per mile – one of the highest in the industry!

CULTURE, BENEFITS AND PERKS:

• We value engagement, community, and outreach initiatives and know it matters for our team members and our patients. We provide welcoming and supportive care to our patients and a work environment where all team members feel respected and valued.
• We support a culture of work-life balance and provide team members with two, free, confidential and robust benefit programs designed to provide solutions to the logistical and financial problems that arise in life.
• Employer pays over 90% of employee medical premium in some plans
• Health Savings Account (HSA) with significant Employer Funding: Single $1,000, Family $2,000
• Healthcare Benefits are effective on the 1st of the month following 30 days of employment
• Extensive Paid Time Off (PTO/Vacation Pay): 18 days in the first year for FT team members
• Seven Paid Holidays with an additional Floating Holiday
• 403(b) Retirement Plan with Employer Match: 50% match up to 8% of total compensation
• Company-Paid Life and AD&D Insurance
• Education Reimbursement Program
• Clinical Career Ladders
• Certification Pay
• Team Member Service Awards
• Early Wage Access
• Legal and Identity Protection
• Robust Leadership Development Training Programs

REWARDING WORK YOU WILL DO:

Completes timely and accurate processing of accounts payable invoices and medical claims including coding, workflow routing and payment. Accountable to departmental KPIs. Investigates and resolves inquiries from vendors and internal stakeholders leveraging relationships to provide best customer service. Identifies and implements process improvements.

ESSENTIAL DUTIES:

• Process full cycle AP for 200-300 invoices and claims per week including data upload, multi business unit coding, and check run processing to proper periods
• Maintain the AP inbox by uploading electronic invoices and scanning in paper invoices to AP system (Doclink)
• Accurately code for multiple business units (affiliates), GL accounts and properly maintain approval workflow
• Process check run by posting batches in GL (Sage) to proper period
• Print and process manual checks including ensuring proper authorization
• Investigative variances or discrepancies in the AP check reconciliation to GL
• Pricing medical claims by researching Medicare rates in database and code accordingly
• Independently investigate and resolve issues from vendors and internal stakeholders
• Close the loop and/or follow up on outstanding items with vendors and internal stakeholders
• Provide data on spend by vendor and analyze trends
• Work proactively to mitigate potential problems with vendors and systems
• Migrate vendors from check to ACH payment processing
• Review aging report and resolve unapplied/uncashed checks and outstanding invoices
• Support month-end close process including accruals for missing invoices and work through creditsProvide AP reconciliation to the general ledger and subledgers
• Understand the AP systems to support cleanup and trouble shoot system issues
• Support and implement process improvement implementation, optimizations, and efficiencies
• Adapt streamlined processes and overall company growth/development
• Automate paper processes utilizing Excel spreadsheets, digitization, and the GL system as appropriate
• Maintains proper documentation for clean audit trail and provides support for audit fieldwork
• Other duties and responsibilities as assigned

WHAT WE ARE GOING TO LOVE ABOUT YOU:

• Minimum Education: Bachelor’s degree in accounting, finance or related field preferred. Will consider relevant experience in lieu of education.
• Minimum Experience: Two to four years of experience required. Must be proficient in Microsoft Office Suite.

PHYSICAL REQUIREMENTS:

• Ability to lift/carry a minimum of 30 lbs.

Care Synergy is a network of mission driven, nonprofit healthcare organizations dedicated to caring for very ill, frail, and primarily elderly individuals by keeping them at home and out of the hospital while maximizing comfort, dignity, and quality of life.

The Care Synergy enterprise includes a group of collaborating nonprofit Affiliates across Colorado’s Front Range that share resources, expertise, and infrastructure to deliver high quality, compassionate care. Collectively, the enterprise generates approximately $100 million in annual revenue and serves thousands of individuals and families each year through hospice, home health, palliative care, CAPABLE, wellness, and PACE programs.

Across the Care Synergy network, the organizations provide significant community impact, including more than 7,000 hospice patients served annually, more than 2,000 palliative care patients, more than 355,000 hospice days of care each year, and more than $1.6 million in charitable care provided annually.

Care Synergy affiliated programs include The Denver Hospice, Pathways Hospice, Pikes Peak Hospice and Palliative Care, Colorado Visiting Nurse Association, CAPABLE, and Superior Medical Equipment, along with PACE programs including Colorado PACE and Pathways PACE.

Equal Opportunity Employer
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