Accounts Payable Specialist

Wes Hou; Deer Park (TX); On-site; USD 38,000 - 64,000; Full time

Job summary

Wes Hou in Deer Park, TX is seeking an Accounts Payable Specialist for a full-time, 40-hour work week. The role focuses on compiling and maintaining accounts payable records, processing invoices, preparing checks, and reconciling vendor statements.

The candidate should have 2+ years AP experience and a high school diploma, with college accounting coursework preferred. The position operates in a clerical, office setting with standard office equipment and regular daytime hours (Monday–Friday, 8

Qualifications

• 2+ years of Accounts Payable experience.
• High School diploma required; college accounting courses preferred.
• Experience with invoices, expense reports, vendor statements, and check processing.

Responsibilities

• Process expense invoices by charging expenses to accounts and cost centers and submit for approval for payment.
• Pay employees by verifying expense reports and requests for prepayments.
• Prepare checks and execute check runs.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Scan processed invoices and maintain payable records.
• Prints, obtains signatures and distributes checks and reports payable.
• Act as liaison for accounts payable between corporate offices and branches.
• Assist in monthly closings and respond to vendor inquiries.

Skills

Excel

Word

10-key-by-touch

Basic accounting

Multi-tasking

Ethical conduct

Education

High School diploma

College accounting courses

Job description

Job Details

Job Location: Deer Park - Deer Park, TX 77536

Position Type: Full Time

Education Level: High School

Travel Percentage: None

Job Shift: Day

Job Category: Accounting

Job title

Accounts Payable Specialist

Reports to

Operations Manager

Classification

Non-Exempt

Schedule

Monday – Friday, 8 AM – 5 PM / 40 hours a week

Summary/Objective

The Accounts Payable Specialist position is responsible for compiling and maintaining accounts payable records.

Essential Functions

• Process expense invoices by charging expenses to accounts and cost centers by analyzing invoice/expense reports and then submit for appropriate approval to process for payment
• Pays employees by receiving and verifying expense reports and requests for prepayments;
• Preparing checks and execute check runs
• Verifies vendor accounts by reconciling monthly statements and related transactions
• Scan processed invoices
• Reports sales taxes by calculating requirements on paid invoices
• Protects organization’s value by keeping information confidential
• Create bank wire templates, set-up wire templates, and verify/release wire in the bank
• Preform Vendor Maintenance
• Issue and replenish petty cash
• Verify and reconcile counter sales drawers and ship tickets
• Prints, obtains signatures and distributes on all accounts payable checks
• Acts as liaison for accounts payable departments between our corporate offices and external branches
• Answers all vendor inquiries
• Maintains all accounts payable reports, spreadsheets, and corporate accounts payable files.
• Assembles and processes overnight shipments to branches.
• Assists in monthly closings
• Performs additional assignments at supervisor’s discretion

Competencies

• Strong Microsoft Excel, Word, and 10-key-by-touch skills
• Basic accounting principles knowledge
• Organizational, multi-tasking, and prioritizing skills
• Financial Management
• Collaboration Skills
• Ethical Conduct

Supervisory Responsibility

The Accounts Payable Specialist has no direct supervisory responsibilities.

Working conditions

Work Environment

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands

This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.

Position Type and Expected Hours of Work

This is a full time position. Days and hours of work are Monday through Friday, 8:00am-5:00pm. The employee must work 40 hours each week to maintain full-time status.

QualificationsEducation and Experience

• 2 or more years of Accounts Payable experience
• High School diploma required, college courses in accounting preferred