Accounts Payable Specialist

Nichols Contracting Inc.; Columbia (MD); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401k

Health Insurance

PTO

Tuition Reimbursement

Paid Holidays

Job summary

Nichols Contracting, Inc. (NCI) is a family-owned construction firm based in Columbia, MD with offices in FL. We seek an Accounting Clerk to manage vendor invoices, COIs, and new vendor set-ups, supporting job costing and compliance for federal, state, and local projects.

The role emphasizes accuracy, timely processing, and collaboration with project teams to ensure proper cost tracking and close procedures. Benefits and competitive salary offered.

Qualifications

• Associate’s degree in Accounting, Finance, or a related field preferred.
• 5+ years of accounts payable experience in construction.
• Proficiency in Sage 300 or similar software.
• Strong attention to detail and ability to meet deadlines.
• Strong communication and collaboration with project managers.

Responsibilities

• Review, verify, and process vendor invoices and expense reports.
• Match invoices to POs and delivery receipts.
• Reconcile vendor statements and resolve discrepancies.
• Maintain W-9s, COIs, licenses, and vendor records.
• Assist in month-end and year-end close and AP reconciliations.
• Support job costing and coordination with procurement.

Skills

Attention to detail

Problem-solving

Organizational skills

Independent worker

Education

Associate’s degree in Accounting/Finance

Tools

Sage 300

Foundation

CMiC

Acumatica

Viewpoint

Job description

Nichols Contracting, Inc. (NCI) is a family-owned and operated Construction and Contracting business headquartered in Columbia, MD with offices in Royal Palm Beach and Orlando, FL with a team of 170 employees. NCI is a full-service general contractor focused on providing premier services in all aspects of the construction process, from concept to completion. We manage a broad range of commercial construction projects, including new construction, tenant fit outs, and renovations. NCI services a diverse group of markets including federal, state, and local governments, as well as a variety of corporate and special industry organizations that require complex life safety and critical infrastructure needs.

We are seeking a detail-oriented and organized Accounting Clerk to join our construction company’s accounting team. The ideal candidate will be responsible for managing vendor invoices, updating COIs, new vendor set‑ups, and ensuring accurate financial records. This role requires a strong understanding of construction-related expenses, job costing, and compliance with industry regulations. Duties to include but not limited to:

Essential Functions:

• Accurately review, verify, and process vendor invoices, credit card transactions, and expense reports.
• Match invoices to purchase orders and delivery receipts, ensuring accuracy and approval.
• Reconcile vendor statements and resolve any discrepancies.
• Ensure compliance with company policies, contract terms, and regulatory requirements.
• Maintain accurate records of W-9s
• Maintain and update COI’s for vendors
• Maintain and file various business licenses
• Set-up new vendors in Sage 300
• Assist in month-end and year-end closing procedures by reconciling accounts payable transactions.
• Communicate with vendors and subcontractors to resolve billing issues and discrepancies.
• Work closely with project managers, project accountants and procurement teams to ensure proper job costing.
• Manage the 1099 filings
• Generate accounts payable reports, aging reports, and financial summaries as needed.
• Identify opportunities for process improvements and help implement best practices in accounts payable functions.
• Other duties as assigned.

Desired Experience:

• Associate’s degree in Accounting, Finance, or a related field preferred.
• 5+ years of accounts payable experience, preferably in the construction industry. Proficiency in accounting software (e.g., Sage, Foundation, CMiC, Accumatica, Viewpoint, or similar).
• Strong understanding of job costing and construction-related payables.
• Excellent attention to detail, problem-solving skills, and organizational abilities.
• Ability to work independently and meet deadlines in a fast-paced environment.
• Streamlining processes, optimizing efficiency, and minimizing waste to improve speed and consistency are vital.
• Maintaining the highest quality standards, actively seeking new ideas, and implementing innovative solutions to stay competitive are crucial.
• Streamlining processes, optimizing efficiency, and minimizing waste to improve speed and consistency are vital.
• Strong communication and interpersonal skills.

Physical Demands:

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to independently ascend and descend stairs.
• Ability to independently reach, twist and bend.
• Ability to independently remain stationery for extended periods of time.
• Utilize phone and computer

Benefits: 401k, Health Insurance (medical, dental and vision), PTO, Employer Paid Life Insurance, Tuition Reimbursement, Paid Holidays and much more

Salary: Competitive Salary plus performance-based Bonus incentives

Employee Acknowledgement:

I have read the above position description, and I understand and agree with the terms and requirements for this position. I also understand and agree that such requirements may be amended and/or adjusted at any time.

Persons with mental and physical disabilities as defined by the American’s with Disabilities Act are eligible for this position as long as they can perform the essential functions of the job after reasonable accommodations are made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such people may not be eligible for this position.

Equal Employment Opportunity Policy:

Nichols Contracting provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state of local laws.