Accounts Payable Specialist

Socket.dev; Cleveland (OH); On-site; USD 42,000 - 62,000; Full time

Job summary

Judson Services, Inc. is seeking an Accounts Payable Specialist to manage the AP function across multiple company sites, ensuring accurate coding and timely vendor payments. You will reconcile AP with the GL, process disbursements, and maintain vendor records.

The role requires strong Excel and accounting software skills, excellent communication, and the ability to handle confidential information in a fast-paced environment. This is a non-exempt, on-site position.

Qualifications

• 2–5 years of accounts payable experience in a medium-sized company.
• Proficient with Excel and standard accounting software.
• Strong communication and ability to maintain confidentiality.
• Ability to manage multiple tasks in a fast-paced environment.
• Support audits and month-end close processes.

Responsibilities

• Review, code, and enter vendor bills; match invoices with POs and receipts.
• Process and reconcile AP across the organization's four affiliated companies.
• Schedule and execute disbursements via checks, ACH, or wire transfers.
• Maintain vendor records and answer vendor questions.
• Reconcile AP ledger with the general ledger and petty cash.
• Prepare 1099s and assist with external reporting.
• Support audits and month-end closing activities.

Skills

Accounts Payable experience

Excel

Organizational skills

Communication skills

Confidentiality

Education

High school diploma

Associate's or Bachelor's in business or finance

Tools

Accounting software

Microsoft Office Suite

Job description

Accounts Payable Specialist - Finance - Non-Exempt - Controller - September 2026

General Purpose

The Accounts Payable Specialist is responsible for the accounts payable function across the organization's four affiliated companies, ensuring the accurate and timely processing of vendor payments. This role processes and codes vendor invoices, schedules and executes disbursements, reconciles vendor and general ledger accounts, and maintains strong vendor relationships. The Accounts Payable Specialist ensures the integrity of accounts payable records and contributes to the efficient functioning of the Finance Department.

Essential Duties and Responsibilities

• Review, verify, code, and enter vendor bills into the accounting system; match invoices with purchase orders and delivery receipts.
• Process and reconcile accounts payable transactions across the organization's four affiliated companies, ensuring accurate coding and record-keeping by entity.
• Schedule and execute outgoing disbursements via checks, ACH, or wire transfers, monitoring payment schedules to avoid late fees.
• Build rapport and relationships with vendors; answer vendor questions, resolve billing disputes, and maintain current vendor contact and tax records.
• Monitor and reconcile vendor statements with accounts payable records; investigate and resolve discrepancies.
• Reconcile the accounts payable ledger with the general ledger.
• Reconcile petty cash.
• Prepare 1099s annually and complete other external reporting requirements.
• Maintain organized files and documentation to support audits, month-end closing, and compliance controls.
• Perform other duties as assigned to support the Finance Department.

Qualifications

A. Required Skills and Qualifications

• High school diploma required; Associate's or Bachelor's degree in business or finance is a plus but not required
• 2-5 years of accounts payable experience, including experience in a medium-sized company (over 250 employees)
• Strong computer skills, including experience with an accounts payable platform and Microsoft Office Suite, especially Excel
• Strong organizational skills with the ability to manage multiple tasks and priorities in a fast-paced workload
• Excellent communication and interpersonal skills
• Ability to maintain confidentiality and demonstrate sound judgment

B. Essential Physical Demands and Working Environment

• Ability to see, communicate, hear and utilize electronic communication devices
• Office and facilities work environment
• Minimal local travel between company sites from time to time
• Operation of numerous accounting software and ability to learn and implement new software
• Ability to lift, push, pull and carry up to 25 lbs

Judson Core Values

This position requires incumbents to exhibit the skills necessary to represent and support Judson's Core Values: Accountability, Belonging, Collaboration, Communication, Innovation, and Integrity.

Acknowledgement

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified, and such responsibilities, duties and skills may be changed by Judson Services, Inc. management at any time.