Accounts Payable Specialist

American Food & Vending; City of Syracuse (NY); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Weekly pay

Medical, Prescription, Dental, and Vis

401K with company match

Employee Referral Bonus Program

Employee Assistance Program

Learning and advancement opportunities

Job summary

American Food & Vending is seeking an Accounts Payable Specialist in Liverpool, NY, to manage the full cycle of AP, process invoices, verify expense reports, and ensure timely payments to vendors. This role requires 2+ years in accounting, strong Excel skills, and experience with ERP systems.

In this in-person, full-time position at our corporate HQ, you will coordinate with internal teams, respond to vendor inquiries, and help optimize purchasing processes while staying current with accounting

Qualifications

• Associate degree in accounting or business preferred.
• 2+ years in an accounting office or similar role.
• Proficiency with Excel and ERP systems.

Responsibilities

• Manage the full cycle of accounts payable processes, including invoice processing, verification, and timely payments.
• Ensure accuracy and completeness of vendor invoices and expense reports.
• Reconcile vendor statements and resolve discrepancies or issues.
• Coordinate with internal departments to obtain necessary approvals for invoices and expense reports.
• Respond promptly to vendor inquiries and resolve payment-related issues.
• Collaborate with the procurement team to streamline purchasing processes and vendor relationships.
• Identify opportunities for process improvements and contribute to best practices.
• Stay updated on relevant accounting standards and regulations.
• Provide support to other finance team members as needed.

Skills

Microsoft Excel

Accounts payable

Vendor communications

Education

Associate's degree in accounting/business

Tools

Microsoft Great Plains

Job description

Pay: $24 per hour - $26 per hour Pay varies by location

Location: Liverpool, NY

Summary

The Accounts Payable Specialist will be responsible for processing invoices, reconciling accounts, and ensuring timely payments to vendors while maintaining the highest level of efficiency and compliance.

Responsibilities

• Manage the full cycle of accounts payable processes, including invoice processing, verification, and timely payments.
• Ensure accuracy and completeness of vendor invoices and expense reports.
• Reconcile vendor statements and resolve any discrepancies or issues in a proactive manner.
• Coordinate with internal departments to obtain necessary approvals for invoices and expense reports.
• Respond promptly to vendor inquiries and communicate effectively to resolve payment-related issues.
• Collaborate with the procurement team to streamline purchasing processes and improve vendor relationships.
• Identify opportunities for process improvements and contribute to the implementation of best practices.
• Stay updated on relevant accounting standards and regulations affecting accounts payable functions.
• Provide support and assistance to other members of the finance team as needed.

Qualifications

• An associate's degree in accounting/business or related field is preferred.
• 2+ years in an accounting office or similar role.
• Proficiency in Microsoft Office platform, including Excel.
• Experience using various ERP systems (Microsoft Great Plains experience preferred).
• This role requires full time in person work at the corporate HQ in Liverpool.

About Us

Together, American Food & Vending and American Dining Creations form one of the nation’s largest privately held dining and refreshment service organizations. Family-owned and headquartered in Syracuse, NY, we have served clients nationwide for more than 80 years, delivering customized dining and refreshment solutions across business, education, healthcare and cultural environments.

Recognized by NAMA and our peers as Operator of the Year, we combine national capabilities with a personal, responsive approach to create exceptional experiences for our clients and guests.

Our Mission

To create moments of happiness through customized hospitality experiences that delight guests and bring people together.

Our Vision

To be the best in the industry at elevating hospitality experiences for places where people want to be.

Our Values: F.I.R.S.T.

• Family – Treat people as family.
• Integrity – Do the right thing.
• Responsiveness – Listen first. Then act with urgency.
• Service Excellence – Deliver exceptional experiences every day.
• Teamwork – Win together.

American Food & Vending Offers

• Weekly pay
• Eligible employees offered Medical, Prescription, Dental, and Vision Plans
• 401K with company match
• Employee Referral Bonus Program
• Employee Assistance Program
• Learning and advancement opportunities

American Food & Vending is an Equal Opportunity Employer.