Dining Administrative Assistant

American Food & Vending; Webster Groves (MO); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Weekly Pay

401K with match

Delicious employee meal and beverage

Employee Referral Bonus Program

Employee Assistance Program

Flexible hours and shifts

Medical, Prescription, Dental, Vision

Job summary

American Dining Creations, in Webster Groves, MO, seeks an on-site Dining Administrative Assistant to support payroll, AP, and daily administrative tasks within a structured corporate environment. The role emphasizes accuracy, client service, and cross-functional collaboration.

You will manage payroll, assist with financial reporting, and coordinate office operations while supporting leadership and ensuring seamless day-to-day activities. A professional demeanor and adaptability are essential.

Qualifications

• High school diploma or equivalent required; degree in business admin or related field preferred.
• 1–3 years of administrative or office experience, preferably in corporate/hospitality/food service.
• Experience with payroll entry and accounts payable strongly preferred.
• Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Excellent written and verbal communication with a polished demeanor.
• Strong organizational and time management skills and ability to prioritize tasks.
• High attention to detail and accuracy in administrative work.
• Ability to work independently while supporting a team environment.
• Professional appearance and customer-focused mindset.
• Able to adapt in a fast-paced corporate setting with changing priorities.
• Flexibility to assist with occasional catering events.
• May require lifting 30 lbs, bending, walking, climbing stairs, and standing for extended periods.

Responsibilities

• Manage and process payroll accurately and timely.
• Support accounts payable: invoice review, reconciliation, vendor communication.
• Maintain financial records and assist with weekly/monthly reporting.
• Coordinate ordering and inventory of office and operational supplies.
• Serve as primary contact for calls, emails, and office inquiries.
• Maintain organized filing systems for payroll tracking, financials, and compliance.
• Assist with reports, spreadsheets, presentations, and internal communications.
• Support onboarding documentation and administrative processes for new team members.
• Ensure compliance with policies, client expectations, and dining standards.
• Provide admin support for meetings, events, and client-facing functions.
• Assist with food and beverage service, catering events, setup and breakdown, inventory, merchandising.
• Deliver exceptional customer service to clients, guests, and team members.
• Maintain confidentiality of financial, payroll, employee, and client information.
• Contribute to a positive, professional workplace culture.
• Perform other duties as assigned.

Skills

Payroll entry

Accounts payable

Microsoft Excel

Microsoft Word

Outlook

Communication

Organization

Time management

Attention to detail

Independence

Professional appearance

Adaptability

Catering support

Education

High school diploma or equivalent

Degree in Business Administration or related field

Tools

Excel

Word

Outlook

Job description

Pay: $20 - $25

Shift: 9:00- 5:00

Summary:

A Dining Administrative Assistant with American Dining Creations plays a key role in maintaining efficient administrative processes while supporting on‑site leadership and ensuring seamless day‑to‑day operations. The ideal candidate thrives in a structured, client-focused corporate environment and demonstrates strong organizational, financial, and communication skills.

Responsibilities:

• Manage and process payroll accurately and in a timely manner in accordance with company guidelines
• Support accounts payable functions including invoice review, reconciliation, and vendor communication
• Maintain accurate financial records and assist with weekly and monthly reporting
• Coordinate ordering and inventory of office and operational supplies
• Serve as the primary point of contact for incoming calls, emails, and office inquiries
• Maintain organized electronic and paper filing systems for payroll tracking, financials, compliance, and any required documentation.
• Assist management with preparation of reports, spreadsheets, presentations, and internal communications to include menu boards/programing.
• Support onboarding documentation and administrative processes for new team members
• Ensure compliance with company policies, client expectations, and dining standards
• Provide administrative support for meetings, events, and client-facing functions
• Frequently assist with food and beverage service, food preparation, catering events including setup and event breakdown, inventory and merchandizing.
• Deliver exceptional customer service to clients, guests, and team members
• Maintain strict confidentiality of financial, payroll, employee, and client information
• Contribute to a positive, professional workplace culture
• Perform all other duties as assigned

Qualifications:

• High school diploma or equivalent required; Degree in Business Administration or related field preferred
• Minimum of 1–3 years of administrative or office experience, preferably in a corporate, hospitality, or food service environment
• Experience with payroll entry and accounts payable strongly preferred
• Strong proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook
• Excellent written and verbal communication skills with a polished, professional demeanor
• Strong organizational and time management skills with the ability to prioritize multiple tasks
• High attention to detail and accuracy with administrative work
• Ability to work independently while supporting a team-based environment
• Professional appearance and customer-focused mindset
• Ability to adapt in a fast-paced corporate setting with changing priorities
• Flexibility to assist with occasional early morning or late afternoon catering events as needed
• This position may require lifting 30lbs, bending, walking, climbing stairs, and standing for extended periods.

About Us:

Together, American Food & Vending and American Dining Creations form one of the nation’s largest privately held dining and refreshment service organizations. Family-owned and headquartered in Syracuse, NY, we have served clients nationwide for more than 80 years, delivering customized dining and refreshment solutions across business, education, healthcare and cultural environments.

Recognized by NAMA and our peers as Operator of the Year, we combine national capabilities with a personal, responsive approach to create exceptional experiences for our clients and guests.

Our Mission

To create moments of happiness through customized hospitality experiences that delight guests and bring people together.

Our Vision

To be the best in the industry at elevating hospitality experiences for places where people want to be.

Our Values: F.I.R.S.T.

Family – Treat people as family.

Integrity – Do the right thing.

Responsiveness – Listen first. Then act with urgency.

Service Excellence – Deliver exceptional experiences every day.

Teamwork – Win together.

American Dining Creations Offers:

• Weekly Pay
• 401K with match
• Delicious employee meal and beverage during your shift
• Employee Referral Bonus Program
• Employee Assistance Program
• Some positions may include flexible hours and shifts.
• Eligible employees offered Medical, Prescription, Dental, and Vision Plans
• Uniforms and Safety Shoes provided.
• Learning and advancement opportunities

American Food & Vending is an Equal Opportunity Employer.