Accounts Payable Specialist

Aston Carter; City of Newburgh (NY); On-site; USD 80,000 - 100,000; Full time

Job summary

Aston Carter seeks an Accounts Payable Specialist in Newburgh, NY, responsible for managing accounts payable transactions and financial records. The role offers collaboration across departments to ensure timely payments and involves support for audits, with a competitive pay range of $20-$24/hr and various employee benefits.

Benefits

Medical, dental & vision insurance

401(k) Retirement Plan

Life Insurance

Short and long-term disability coverage

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Paid Time Off/Vacation

Qualifications

• 2+ years of experience in accounts payable.

Responsibilities

• Manage and process accounts payable transactions.
• Ensure accuracy and completeness of financial records.
• Assist with month-end closing and financial reporting.

Skills

Proficiency in QuickBooks

Experience with accounts payable and invoice processing

Understanding of prepaid bills and capitalizing payments

Ability to perform reconciliation and three-way matching

Education

Associate degree in accounting, business, communications, or related field

Job description

Accounts Payable Specialist

Job Description

As an Accounts Payable Specialist, you will be responsible for managing and processing accounts payable transactions, ensuring the accuracy and completeness of financial records, reconciling vendor statements, and resolving discrepancies. You will assist with month-end closing and financial reporting while maintaining organized and up-to-date accounts payable files. Collaboration with other departments is essential to ensure timely and accurate payment processing, and you will provide support for audits and other financial reviews.

Responsibilities

• Manage and process accounts payable transactions.
• Ensure accuracy and completeness of financial records.
• Reconcile vendor statements and resolve discrepancies.
• Assist with month-end closing and financial reporting.
• Maintain organized and up-to-date accounts payable files.
• Collaborate with other departments for timely and accurate payment processing.
• Provide support for audits and financial reviews.

Essential Skills

• Proficiency in QuickBooks.
• Experience with accounts payable and invoice processing.
• Understanding of prepaid bills and capitalizing versus expensing payments.
• Ability to perform reconciliation and three-way matching.

Additional Skills & Qualifications

• 2+ years of experience in accounts payable.
• Associate degree in accounting, business, communications, or related field.

Work Environment

The work environment is characterized by a strong sense of camaraderie and community spirit. Employees enjoy coming to work each day and perform their duties with enthusiasm and confidence. The work schedule is Monday through Friday, 9 am to 5 pm, with some flexibility based on the department's needs.

Pay and Benefits

The pay range for this position is $20.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Newburgh,NY.

Application Deadline

This position is anticipated to close on Jun 26, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.