Accounts Payable Specialist

Help; Cincinnati (OH); On-site; USD 30,307 - 34,440; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Paid time off

Training and development

Team-focused culture

Breakfasts, lunches and events

Wellness program

Job summary

HELP, a Cincinnati-based HVAC, plumbing and electrical services provider, is seeking an Accounts Payable Specialist to manage vendor invoices, ensure timely payments, and support month-end closing. You will maintain vendor records, code invoices, and collaborate with internal teams and vendors to resolve issues.

Ideal candidates have a bachelor’s degree in business or accounting and 3+ years of AP or general accounting experience, with strong Excel and accounting software skills.

Qualifications

• Bachelor’s degree in business, accounting, finance or similar field preferred.
• 3+ years of accounts payable and/or general accounting experience.
• Proficient with accounting software and MS Office, especially Excel.
• Attention to detail and accuracy in data entry.

Responsibilities

• Process and manage vendor invoices, ensuring timely and accurate payments.
• Reconcile accounts payable transactions and resolve discrepancies.
• Maintain vendor records, including contact information and payment terms.
• Prepare and process electronic transfers and payments.
• Assist with month-end closing procedures.
• Collaborate with internal teams to correctly code invoices for payment.
• Respond to municipality or vendor inquiries and resolve payment issues promptly.
• File Manufacturer Warranties
• Assist with Permit Application process
• Assist in the development and implementation of accounts payable policies and procedures.

Skills

Excel proficiency

Data entry accuracy

Attention to detail

Communication skills

Education

Bachelor’s degree in business, accounting, finance or similar field

Tools

Accounting software

MS Office

Job description

Job Overview:

As an Accounts Payable Specialist, you will play a crucial role in managing the company's financial transactions related to accounts payable. You will ensure that all invoices are processed accurately and on time, maintain vendor records, and support the month-end closing procedures. Your attention to detail and ability to handle multiple tasks will contribute to the smooth operation of our financial department. In this role, you will collaborate with internal teams and vendors, resolving any issues promptly and professionally.

Key Responsibilities:

• Process and manage vendor invoices, ensuring timely and accurate payments.
• Reconcile accounts payable transactions and resolve discrepancies.
• Maintain vendor records, including contact information and payment terms.
• Prepare and process electronic transfers and payments.
• Assist with month-end closing procedures.
• Collaborate with internal teams to accurately coding of invoices being paid.
• Respond to municipality or vendor inquiries and resolve payment issues promptly.
• File Manufacturer Warranties
• Assist with Permit Application process
• Assist in the development and implementation of accounts payable policies and procedures.

Qualifications:

• Bachelor’s degree in business, accounting, finance or similar field preferred.
• 3+ years of accounts payable and/or general accounting experience.
• Demonstrated knowledge of accounting principles and practices.
• Highly proficient with accounting software and MS Office (especially Excel).
• Attention to detail and accuracy in data entry.

Benefits:

• Health insurance: Comprehensive medical, dental, and vision coverage.
• Retirement plan: 401(k) with company match.
• Paid time off: 1 week PTO and 6 paid Holidays
• Training and development: Ongoing opportunities for professional growth and advancement.
• Company culture: A supportive, inclusive, and dynamic work environment focusing on teamwork and employee satisfaction.
• Company sponsored breakfast, lunches, and events
• Awesome Wellness Program- Free gym membership and free healthy snacks delivered weekly

Work Environment:

Works in a professional office environment using computers, phones, and standard office equipment. Primarily seated with occasional standing and walking. Must be able to communicate effectively with customers and team members and accurately exchange information in person and by phone. Reasonable accommodations may be made to perform essential functions.

#HLP2

Pay Range

$22—$25 USD

About HELP

For more than 80 years, HELP has provided HVAC, plumbing, and electrical services to families throughout Cincinnati, Northern Kentucky, and Southeast Indiana. To ensure that our clients’ expectations are exceeded, HELP takes great care when selecting individuals to join the team. Our employees embrace our commitment to do the job right the first time with good equipment and materials, with honesty and without shortcuts. By embracing this policy, our employees prosper right along with the company and enjoy solid job security. Not a heating, cooling, plumbing or electrical expert? Don’t worry. We can teach you everything you need to know!

We are an equal-opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic outlined by federal, state, or local laws.

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