Accounts Payable Associate (Contract) *URGENT

Accurate Mechanical; Circleville (OH); On-site; USD 24,796 - 33,062; Full time

Job summary

Accurate Mechanical is seeking an A/P Specialist to manage and process vendor invoices, reconcile statements, and keep accurate accounts payable records. You will collaborate with internal teams to obtain approvals and ensure timely payments in line with company policies.

The role emphasizes attention to detail, confidentiality, and the ability to handle multiple priorities while maintaining accuracy. Proficiency with accounting software and Excel is required, with experience in ERP systems a

Qualifications

• High school diploma or equivalent.
• Proven experience in accounts payable or a similar financial role.
• Proficiency in using accounting software and Microsoft Excel.
• Strong understanding of accounts payable processes and financial reporting.
• Excellent attention to detail and organizational skills.
• Sage Software

Responsibilities

• Process and verify invoices, expense reports, and payment requests in accordance with company policies.
• Maintain and update accounts payable reports to track outstanding payments and vendor balances.
• Reconcile vendor statements and resolve any discrepancies or billing issues promptly.
• Coordinate with internal departments to obtain necessary approvals and documentation for payments.
• Prepare and process electronic payments and checks to vendors in a timely manner.
• Assist with month-end closing activities related to accounts payable.
• Respond to vendor inquiries regarding payment status and account information.
• Ensure compliance with company policies, accounting standards, and regulatory requirements.
• Assist in payroll processing

Skills

Accounts payable experience

Attention to detail

Organizational skills

Strong communication skills

Education

High school diploma or equivalent

Tools

Excel

Sage Software

Job description

About Company:

For over 40 years, Accurate has been Central Ohio’s go-to HVAC contractor, known for quality, integrity, and doing things the right way. Our mission is simple: “To be the Trusted Comfort Advisor for every Homeowner and Business in Ohio.” We don’t just offer jobs—we build careers. If you're passionate about the trade, driven to grow, and ready to be part of a team that values excellence and ethics, Accurate is the place for you.

About the Role:

The A/P Specialist (Accounts Payable) plays a critical role in managing and processing the organization's accounts payable transactions to ensure timely and accurate payments to vendors and suppliers. This position is responsible for maintaining detailed accounts payable reports, reconciling invoices, and verifying the accuracy of billing information. The specialist will collaborate closely with internal departments and external vendors to resolve discrepancies and maintain strong professional relationships. By ensuring compliance with company policies and financial regulations, the A/P Specialist supports the overall financial health and operational efficiency of the organization. This role requires a detail-oriented individual who can manage multiple priorities while maintaining accuracy and confidentiality.

Minimum Qualifications:

• High school diploma or equivalent.
• Proven experience in accounts payable or a similar financial role.
• Proficiency in using accounting software and Microsoft Excel.
• Strong understanding of accounts payable processes and financial reporting.
• Excellent attention to detail and organizational skills.
• Sage Software

Preferred Qualifications:

• Bachelor’s degree in accounting, Finance, or Business Administration preferred not required
• Experience with ERP systems such as SAP, Oracle, or NetSuite.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Strong communication skills to effectively interact with vendors and internal teams.
• Ability to analyze financial data and generate detailed reports.

Responsibilities:

• Process and verify invoices, expense reports, and payment requests in accordance with company policies.
• Maintain and update accounts payable reports to track outstanding payments and vendor balances.
• Reconcile vendor statements and resolve any discrepancies or billing issues promptly.
• Coordinate with internal departments to obtain necessary approvals and documentation for payments.
• Prepare and process electronic payments and checks to vendors in a timely manner.
• Assist with month-end closing activities related to accounts payable.
• Respond to vendor inquiries regarding payment status and account information.
• Ensure compliance with company policies, accounting standards, and regulatory requirements.
• Assist in payroll processing

What We Offer

• Competitive pay,
• This is a temporary position expected to last approximately 4-6 weeks. Depending on performance, fit within the company, and business needs, there is a possibility it could turn into a permanent opportunity.

Skills:

The required skill of managing accounts payable reports is essential for daily tracking of payment statuses and ensuring accurate financial records. Proficiency in accounting software and Excel enables the specialist to efficiently process invoices and maintain detailed reports. Preferred skills such as familiarity with ERP systems and GAAP enhance the ability to handle complex transactions and ensure compliance with accounting standards. Strong communication skills are used daily to resolve discrepancies and coordinate with vendors and internal departments. Analytical skills support the generation of insightful reports that aid in financial decision-making and operational improvements.

EQUAL OPPORTUNITY EMPLOYER

We’re an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.