Accounts Payable Specialist

Ibero American Action League; City of Rochester (NY); On-site; USD 42,000 - 62,000; Full time

Job summary

Ibero American Action League in Rochester, NY seeks an Accounts Payable Specialist to manage centralized AP functions under the supervision of the Controller. Responsibilities include coding invoices, recording payments, maintaining vendor files, and processing weekly check runs, with occasional after-hours work as needed.

The role also handles donation receipts, ensures proper documentation, performs G/L reconciliations, and assists with month-end close.

Qualifications

• AAS in Accounting or related degree preferred.
• Two years of experience in a similar AP role.
• Strong written and oral communication skills.
• Proficiency with MS Office and accounting software.

Responsibilities

• Report to the Controller and CEO.
• Process accounts payable, code invoices and check requests daily.
• Establish and maintain vendor files.
• Issue weekly checks, including emergencies.
• Reconcile donations and record contributions.
• Perform G/L reconciliations and assist month-end close.
• Attend staff meetings as needed.

Skills

AAS-Accounting

Two years experience

Excellent communication

Written skills

Customer oriented

Education

AAS in Accounting

Tools

MS Office

MIP Accounting Software

Job description

Application Deadline

September 10th, 2026

Summary

Under the supervision of the Controller, the Accounts Payable Specialist carries out all centralized accounts payable functions in addition to other duties as required.

Essential Functions

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

• Reports to the Controller and CEO
• Accounts Payable Processing.
• Code and record invoices & check requests into the accounting system daily.
• Establish and maintain vendor files.
• Weekly check issuance including emergency situations.
• Works outside of regularly scheduled working hours when necessary.
• Assume some of the basic duties of the Accounts Receivable Specialist in their absence.
• Reviews invoices, vouchers and/or other documents for accuracy prior to recording in the A/P sub-ledger.
• Ensure proper support documentation is included with invoices prior to recording in the A/P sub-ledger.
• Receive and verify donations, including cash, checks, online payments, wire transfers, and in-kind contributions.
• Accurately record contributions in the accounting system, ensuring proper classification between restricted, unrestricted, conditional, and unconditional gifts.
• Reconcile donations with bank deposits and payment processor reports (e.g., Stripe, PayPal, Donately), identifying and resolving discrepancies.
• G/L reconciliations.
• Assist with the month-end closing process.
• Recurring month-end G/L transactions.
• Ability to safeguard confidential information.
• Attends staff meetings and staff functions as needed.
• Other assignments and special projects required or assigned by the Controller.

Authority

This position holds a relatively high degree of independence within the framework of the agency’s policies and procedures. The individual must be resourceful and able to display initiative and understanding of management systems and interpersonal relations.

Requirements

Position Qualifications

Competency Statement(s)

• Analytical Skills - Ability to use thinking and reasoning to solve a problem.
• Accuracy - Ability to perform work accurately and thoroughly.
• Customer Oriented - Ability to take care of the customers’ needs while following company procedures.
• Detail Oriented - Ability to pay attention to the minute details of a project or task.
• Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.
• Ethical - Ability to demonstrate professionalism conforming to a set of values and accepted standards.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Relationship Building - Ability to effectively build relationships with customers and co-workers.
• Reliability - The trait of being dependable and trustworthy.
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Communication, Written - Ability to communicate in writing clearly and concisely.
• Friendly - Ability to exhibit a cheerful demeanor toward others.

Skills And Abilities

• AAS-Accounting
• Two years experience in similar capacity
• Computer-MS Office, MIP Accounting Software or equivalent
• Excellent communication and written skills
• A combination of training and experience other than the specified, if judged to be adequate for the job, may be accepted by the President and CEO.

Physical Demands

The position does require occasional standing, squatting, lifting of up to approximately 10 lbs. And frequent sitting.

I have received, read, understood and will comply with the contents of this job description; Employee Signature: ___________________________________ Date: _________________________

The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.

An Equal Opportunity/Affirmative Action/Pro Disabled & Veteran Employer.

Revised 2/2012