Manager, Accounts Payable

Quirch Foods; Coral Gables (FL); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Health insurance

401(k)

Paid holidays

Paid time off

Employee discount

Job summary

Quirch Foods in Coral Gables, Florida is seeking an experienced Accounts Payable Supervisor to lead daily AP operations and ensure accurate, timely processing of invoices. You will oversee 3-way match workflows, maintain vendor relationships, and drive process improvements in a fast-paced environment.

Primary responsibilities include supervising AP staff, implementing controls, and supporting audits and 1099 compliance.

Qualifications

• Bachelor's degree in Accounting or related field.
• At least 5 years Accounts Payable experience, including 2+ years in a supervisory role.
• Strong understanding of accounts payable processes and internal controls.
• Experience with automated 3-way match workflows and ERP systems.
• Bilingual English/Spanish preferred.

Responsibilities

• Oversee daily accounts payable activities, including invoice processing and payment approvals.
• Manage and optimize 3-way match workflows for PO, invoice, and receiving reconciliation.
• Ensure invoices are processed accurately and within established timelines.
• Monitor payment schedules to maintain vendor relationships and avoid disruptions.
• Supervise AP staff and establish performance expectations.
• Assist with audits and 1099 reporting requirements.
• Support continuous improvement and system automation in AP processes.

Skills

Accounts Payable

Leadership

Internal controls

ERP systems

Excel

Analytical

Communication

Education

Bachelor's degree in Accounting or related

5+ years AP experience

Supervisory experience

Tools

GP Dynamics

Dynamics 365 Business Central

Microsoft Office

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business.

Essential Duties And Responsibilities

• Accounts Payable Operations: Oversee daily accounts payable activities, including invoice processing, payment approvals, check runs, ACH/wire transfers, and vendor account maintenance.
• Manage and oversee automated 3-way match workflows to ensure accurate reconciliation between purchase orders, invoices, and receiving documentation while resolving discrepancies in a timely manner.
• Ensure invoices are processed accurately and within established timelines.
• Monitor workflow and payment schedules to maintain strong vendor relationships and avoid service disruptions.
• Team Leadership: Supervise, mentor, and develop Accounts Payable staff to ensure productivity, accuracy, and professional growth.
• Establish clear performance expectations and accountability measures for the AP team.
• Promote collaboration and continuous improvement within the department.
• Vendor Management: Maintain positive relationships with vendors and resolve invoice discrepancies, payment issues, and inquiries in a timely manner.
• Oversee vendor onboarding processes, including vendor setup, verification of required documentation, tax forms, payment terms, and compliance with company policies and internal controls.
• Ensure vendor records are maintained accurately, including W-9 documentation and payment terms.
• Compliance & Controls: Ensure compliance with company policies, internal controls, and regulatory requirements related to accounts payable processes.
• Assist with annual audits by preparing documentation and responding to auditor requests.
• Support compliance with 1099 reporting requirements and other tax-related obligations.
• Process Improvement: Identify opportunities to streamline AP processes and improve operational efficiency through automation and best practices.
• Assist in the implementation and optimization of AP systems and workflows.
• Develop and document standard operating procedures for AP functions.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• Minimum of 5 years of accounts payable experience, including at least 2 years in a supervisory or management role.
• Must have a high level of integrity and trustworthiness.
• Strong understanding of accounts payable processes, internal controls, and accounting principles.
• Experience with automated 3-way match workflows, including invoice, purchase order, and receiving reconciliation processes preferred.
• Experience with ERP/accounting systems preferred (e.g., GP Dynamics, Dynamics 365 Business Central).
• Experience with Microsoft Office Suite is required (Excel, Word, PowerPoint, Outlook, Copilot).
• Strong analytical, organizational, and problem-solving skills.
• Excellent attention to detail and ability to manage multiple priorities in a deadline-driven environment.
• Strong communication and interpersonal skills with the ability to collaborate across departments and with external vendors.
• Experience managing high-volume invoice processing environments preferred.
• Fluency in English and Spanish preferred.

Benefits You Will Enjoy

• Comprehensive benefits package that includes: Medical, Dental, Prescription Drug Plan, Disability Plan, Life insurance Plan
• 401K savings Plan
• Paid Holidays
• Personal Time off
• Employee Discounts

Quirch Foods is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. All applicants must be eligible to work in the United States.