Accounts Payable Specialist

Talentify; Canton (OH); On-site; USD 34,000 - 36,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Paid time off

Job summary

Aston Carter is seeking an Accounts Payable Specialist to verify and process invoices across nine plant locations using KBM and QAD ERP systems. You will ensure proper expense authorization, code invoices, and maintain strong controls in a high-volume office.

This contract role in Canton, OH requires Excel proficiency, meticulous data entry, and collaboration with suppliers and internal teams to resolve discrepancies.

Qualifications

• 12 years of experience in Accounts Payable or Accounts Receivable in a high-volume office.
• Hands-on experience with an ERP/accounting system.
• Proficiency with Excel for data analysis and reporting.
• Accurate math, data entry, and record-keeping skills.
• Experience with KBM or QAD AP systems.

Responsibilities

• Verify accounts payable documentation for nine plant locations.
• Match invoice quantities and prices to purchase orders and receiving reports to confirm accuracy.
• Review and code invoices with correct general ledger expense classifications.
• Document, investigate, and resolve discrepancies between invoices, purchase orders, and receiving reports.
• Input coded invoices into the KBM Integrated Accounts Payable system and validate data accuracy.

Skills

Accounts Payable experience

ERP software KBM/QAD

Excel

Data entry / 10-key

Attention to detail

Invoice matching

Supplier communication

Tools

KBM Integrated AP

QAD ERP

ERP software

Job description

Job Title: Accounts Payable SpecialistJob Description

The Accounts Payable Specialist verifies and processes accounts payable documentation with appropriate expense authorization and supports payables activities for multiple plant locations. This role focuses on accurate invoice matching, data entry into an integrated accounts payable system, check processing, and maintaining strong manual controls. The specialist also assists with month-end accruals, collaborates with suppliers and internal teams to resolve issues, and provides support to other accounting functions as needed.

Responsibilities

• Verify accounts payable documentation to ensure proper expense authorization for nine plant locations.
• Match invoice quantities and prices to purchase order documentation and receiving reports to confirm accuracy.
• Review and code invoices with correct general ledger expense classifications.
• Document, investigate, and resolve discrepancies between invoices, purchase orders, and receiving reports.
• Input coded invoices into the KBM Integrated Accounts Payable system and validate the accuracy of all data entered.
• Send processed and validated invoices to Infoport in a timely and organized manner.
• Prepare unvouchered accounts payable journal entries as required for month-end accruals.
• Perform accurate check processing and maintain appropriate manual controls over accounts payable activities.
• Work effectively with outside suppliers to resolve billing, payment, and documentation issues.
• Collaborate with internal employees across multiple plant locations to address questions and resolve accounts payable concerns.
• Complete reports and provide support in other accounting functions when required.
• Maintain organized filing systems and records to support audit trails and internal controls.
• Support the accounts payable team during an interim period and contribute to a smooth transition as leadership roles are filled.

Essential Skills

• 12 years of experience in Accounts Payable or Accounts Receivable within a high-volume office environment.
• Hands-on experience with an accounting software package, preferably an integrated or ERP system.
• Proficiency in Excel spreadsheet applications for data analysis and reporting.
• Ability to perform basic math computations with a high degree of accuracy.
• Demonstrated proficiency in filing and data entry, including accurate and efficient record keeping.
• Skill in using a 10-key calculator for rapid and precise numerical input.
• Experience with KBM integrated accounts payable systems.
• Ability to verify and match invoices to purchase orders and receiving reports.
• Strong attention to detail and accuracy in coding invoices to proper ledger expense classifications.
• Effective communication skills for working with suppliers and internal employees to resolve issues.

Additional Skills & Qualifications

• Experience working with QAD or KBM ERP software is a plus.
• Familiarity with integrated or enterprise resource planning (ERP) accounting environments.
• Comfort working in a multi-location operation and supporting several plant sites.
• Ability to adapt to changing priorities and support other accounting functions when needed.
• Strong organizational skills to manage high volumes of invoices and documentation.
• Ability to work collaboratively within an accounts payable team during a transitional period.

Work Environment

This role operates in a high-volume office environment supporting accounts payable activities for nine plant locations. The specialist works extensively with integrated accounting and ERP systems such as KBM and QAD, uses Excel for spreadsheets and reporting, and relies on a 10-key calculator and other standard office equipment for daily tasks. The position involves regular interaction with suppliers and internal staff, contributing to a collaborative and service-oriented culture within the accounting team. The role is designed to support the accounts payable function during an interim period while long-term leadership is identified, offering exposure to a broad range of accounting processes and systems.

Job Type & Location

This is a Contract position based out of Canton, OH.

Pay and Benefits

The pay range for this position is $25.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Canton, OH.

Application Deadline

This position is anticipated to close on Oct 26, 2026.

Workplace Type

This is a fully onsite position in Canton,OH.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.