Accounts Payable Specialist

Talentify; Jersey City (NJ); Hybrid; USD 28,000 - 33,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

Life Insurance

Disability insurance

Health Savings Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick)

Job summary

Talentify in Jersey City, NJ is seeking an Accounts Payable Specialist to process a high volume of invoices and support full-cycle AP after onboarding. Initially on-site five days per week, you will transition to a hybrid model with three days in-office and two days remote, joining a team of seven AP professionals across multiple locations.

The role requires 1–3 years in AP, strong data accuracy, and comfort with Kofax and Microsoft 365. The position offers a contract-to-hire path and benefits.

Qualifications

• 1–3 years of accounts payable experience, with demonstrated ability to handle high-volume invoice processing.
• Strong attention to detail and accuracy when reviewing and entering invoice data.
• Ability to work effectively in a fast-paced environment while managing multiple tasks.
• Quick learner with a proactive, go-getter mindset.
• Flexibility to adapt to change, pivot between tasks, and take on new responsibilities at a moment’s notice.
• Comfort using invoice processing tools such as Kofax.
• Ability to work with Microsoft 365 for invoice submission and related accounts payable activities.
• Strong organizational skills and the ability to maintain accurate records.

Responsibilities

• Process approximately 50–70 invoices per day with a high level of accuracy and attention to detail.
• Review invoices received through Kofax during the first two months to ensure all required data is present and correctly captured.
• Verify that invoice data ties correctly to supporting documentation before submission.
• Submit invoices into Microsoft 365 in an accurate and timely manner.
• Compare invoices to purchase orders (POs) to confirm pricing, quantities, and terms are correct.
• Assist with printing checks as part of the payment process.
• Assist with mailing checks to vendors and other recipients as needed.
• Support the transition to additional responsibilities after the third month, including full-cycle accounts payable processing.
• Collaborate with a team of accounts payable specialists responsible for different regions across more than 60 metal yards in North America.
• Maintain organized records and documentation for all processed invoices and payments.
• Communicate promptly and professionally with internal stakeholders to resolve invoice or payment discrepancies.
• Adapt to changing priorities and take on new tasks at short notice as business needs evolve.

Skills

AP experience

Attention to detail

Multi-tasking

Quick learner

Adaptability

Kofax

Microsoft 365

Organization skills

Education

Accounting/Finance degree

Tools

Kofax

Microsoft 365

Job description

Job Title: Accounts Payable SpecialistJob Description

This Accounts Payable Specialist role focuses on high-volume invoice processing and full-cycle accounts payable support for a large, multi-location operation across North America. You will start by reviewing and processing invoices through established systems, then expand into broader full-cycle responsibilities after the initial training period. This position is ideal for a detail-oriented, motivated accounting professional who thrives in a fast-paced, evolving environment and enjoys contributing to a collaborative team.

Responsibilities

• Process approximately 50–70 invoices per day with a high level of accuracy and attention to detail.
• Review invoices received through Kofax during the first two months to ensure all required data is present and correctly captured.
• Verify that invoice data ties correctly to supporting documentation before submission.
• Submit invoices into Microsoft 365 in an accurate and timely manner.
• Compare invoices to purchase orders (POs) to confirm pricing, quantities, and terms are correct.
• Assist with printing checks as part of the payment process.
• Assist with mailing checks to vendors and other recipients as needed.
• Support the transition to additional responsibilities after the third month, including full-cycle accounts payable processing.
• Collaborate with a team of accounts payable specialists responsible for different regions across more than 60 metal yards in North America.
• Maintain organized records and documentation for all processed invoices and payments.
• Communicate promptly and professionally with internal stakeholders to resolve invoice or payment discrepancies.
• Adapt to changing priorities and take on new tasks at short notice as business needs evolve.

Essential Skills

• 1–3 years of accounts payable experience, with demonstrated ability to handle high-volume invoice processing.
• Strong attention to detail and accuracy when reviewing and entering invoice data.
• Ability to work effectively in a fast-paced environment while managing multiple tasks.
• Quick learner with a proactive, go-getter mindset.
• Flexibility to adapt to change, pivot between tasks, and take on new responsibilities at a moment’s notice.
• Comfort using invoice processing tools such as Kofax.
• Ability to work with Microsoft 365 for invoice submission and related accounts payable activities.
• Strong organizational skills and the ability to maintain accurate records.

Additional Skills & Qualifications

• Open to entry-level candidates with a degree in accounting, finance, or a related field.
• Experience working in a team-based accounts payable function supporting multiple locations is beneficial.
• Strong communication skills for collaborating with team members and internal stakeholders.
• Comfort working in a dynamic environment where responsibilities expand over time.

Work Environment

This role operates in a recycling plant environment located in a very industrial area, supporting more than 60 metal yards across North America. Standard hours are 8:00 a.m. to 4:00 p.m. The schedule initially requires working on-site five days per week; once fully trained, the schedule typically shifts to a hybrid model of three days in-office and two days working from home, with specific days determined in coordination with leadership. The team consists of seven accounts payable professionals and is expanding with this position. Dress code is casual, with jeans and button-down shirts appropriate for the setting. The facility is best accessed via personal transportation, as it is not served by bus or train.

Job Type & Location

This is a Contract to Hire position based out of Jersey City, NJ.

Pay and Benefits

The pay range for this position is $20.00 - $24.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Jersey City,NJ.

Application Deadline

This position is anticipated to close on Sep 21, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.