Accounts Payable Specialist

NIC Real Estate, Inc.; California (MO); On-site; USD 50,000 - 70,000; Full time

Job summary

NIC Real Estate, Inc. in Los Angeles, CA is seeking an Accounts Payable Specialist who is detail-oriented and dependable to join our growing property management team.

The ideal candidate has at least two years of AP experience and can manage a high volume of invoices accurately. You will review, code, and process invoices, reconcile vendors, and process payments while maintaining vendor records and assisting with month-end close.

Qualifications

• Minimum of two years of accounts payable experience.
• Experience in property management, real estate, or related industry preferred.
• Strong knowledge of invoice processing, vendor reconciliation, payment procedures, and general accounting practices.
• Proficiency in Microsoft Excel, Word, and accounting software.
• Experience with property management accounting software is a plus (Yardi/Appfolio).
• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines.
• Excellent organizational, communication, and problem-solving skills.

Responsibilities

• Review, verify, code, and process vendor invoices accurately and promptly.
• Match invoices with purchase orders, contracts, work orders, and supporting documentation.
• Enter accounts payable transactions into the company’s accounting system.
• Prepare and process vendor payments, including checks, ACH payments, and other electronic payments.
• Maintain accurate vendor records and assist with vendor account setup.
• Reconcile vendor statements and research or resolve invoice discrepancies.
• Communicate with vendors, property managers, maintenance personnel, and internal departments regarding payment and billing issues.
• Monitor invoice due dates and ensure timely payments.
• Assist with month-end closing procedures and accounts payable reporting.
• Maintain organized and accurate accounts payable files and records.
• Respond to vendor inquiries professionally and in a timely manner.
• Perform other accounting and administrative duties as assigned.
• Ability to work on things outside of Accounts Payable as required or assigned.

Skills

Accounts payable

Vendor reconciliation

Attention to detail

Education

High school diploma or equivalent

Associate degree in accounting or related field

Tools

Microsoft Excel

Microsoft Word

Accounting software

Yardi

Appfolio

Job description

Job Description

We are seeking a detail-oriented and dependable Accounts Payable Specialist to join our growing property management team. Willing to train but the ideal candidate will have at least two (2) years of accounts payable experience, strong organizational skills, and the ability to manage a high volume of invoices accurately and efficiently. Need to be willing to do multiple different tasks, will be a great place to learn.

Key Responsibilities

• Review, verify, code, and process vendor invoices accurately and promptly
• Match invoices with purchase orders, contracts, work orders, and supporting documentation
• Enter accounts payable transactions into the company’s accounting system
• Prepare and process vendor payments, including checks, ACH payments, and other electronic payments
• Maintain accurate vendor records and assist with vendor account setup
• Reconcile vendor statements and research or resolve invoice discrepancies
• Communicate with vendors, property managers, maintenance personnel, and internal departments regarding payment and billing issues
• Monitor invoice due dates and ensure timely payments
• Assist with month-end closing procedures and accounts payable reporting
• Maintain organized and accurate accounts payable files and records
• Respond to vendor inquiries professionally and in a timely manner
• Perform other accounting and administrative duties as assigned
• Ability to work on things outside of Accounts Payable as required or assigned

Qualifications

• Minimum of two (2) years of accounts payable experience
• Experience in property management, real estate, or a related industry is preferred
• Strong knowledge of invoice processing, vendor reconciliation, payment procedures, and general accounting practices
• Proficiency in Microsoft Excel, Word, and accounting software
• Experience with property management accounting software is a plus ( Yardi/Appfolio)
• Strong attention to detail and accuracy
• Ability to prioritize multiple tasks and meet deadlines
• Excellent organizational, communication, and problem-solving skills
• Ability to work independently and collaboratively in a fast-paced environment
• High school diploma or equivalent required; an associate degree or accounting-related education is preferred

Job Type: Full-Time

Schedule: Monday–Friday from 9 AM to 5 PM

Work Location: Los Angeles, CA 90048