Accounts Payable Specialist

Garland Technology; Buffalo (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

A technology company in Buffalo, NY, is seeking an Accounts Payable Specialist to manage the full-cycle accounts payable process. The ideal candidate will ensure accurate invoice processing, timely payments, and compliance with financial policies. Key responsibilities include reviewing invoices, resolving discrepancies, and maintaining vendor records. Preferred qualifications include a Bachelor's degree in Accounting and familiarity with accounting software like NetSuite or QuickBooks. This role demands exceptional attention to detail and organizational skills.

Qualifications

• 1 - 2 years prior employment in accounting-related field.
• Strong understanding of General Ledger system and Accounts Payable processing.
• Proficient in Microsoft Office suite.

Responsibilities

• Manage the full-cycle accounts payable process with accuracy and timeliness.
• Review, verify, and process vendor invoices.
• Prepare and process payments in accordance with payment terms.
• Adhere to internal controls and compliance regulations.

Skills

Attention to detail

Organizational skills

Analytical skills

Communication skills

Education

Bachelor's degree in Accounting or related field

Tools

NetSuite

QuickBooks

SAP

Oracle

Job description

The Accounts Payable Specialist at Garland Technology is responsible for managing the full-cycle accounts payable process with a strong emphasis on accuracy, timeliness, and detailed invoice validation. This role ensures proper billing documentation, coding, approvals, and payment processing while maintaining compliance with internal controls and financial policies.

The ideal candidate demonstrates exceptional attention to detail, strong organizational skills, and the ability to identify discrepancies before they impact financial reporting.

Key Responsibilities

Invoice Processing & Billing Accuracy

• Review, verify, and process both vendor invoices and VRMAs with a high degree of accuracy
• Perform detailed three-way matching (PO, invoice, receiving documentation)
• Identify and resolve discrepancies, pricing variances, duplicate invoices, and billing errors
• Ensure proper documentation and approvals are obtained prior to payment

Payment Processing

• Prepare and process ACH, wire, and check payments in accordance with payment terms
• Monitor payment schedules to optimize cash flow while avoiding late fees
• Reconcile vendor statements and resolve outstanding items
• Maintain accurate vendor records in the accounting system
• Respond to vendor inquiries professionally and promptly
• Assist with vendor onboarding, including W-9 collection and compliance documentation
• Assist with month-end close, including AP accruals and reconciliations
• Maintain organized audit-ready documentation
• Support year-end audit requests and 1099 preparation
• Generate AP aging reports and other financial reports as requested

Process & Compliance

• Adhere to internal controls and company financial policies
• Recommend process improvements to enhance efficiency and accuracy
• Ensure compliance with tax regulations and company procedures
• Completes other assigned duties as assigned, such as maintaining the in-office cleaning schedule

Preferred Qualifications

• Bachelor's degree in Accounting or related field
• 1 - 2 years prior employment in accounting related field
• Strong understanding of General Ledger system and Accounts Payable processing
• Strong organizational, analytical and recording skills
• Proficient in Microsoft Office suite

Technical Skills

• Proficiency in accounting software (e.g., NetSuite, QuickBooks, SAP, Oracle, etc.)
• Familiarity with ERP systems and digital invoice workflows

Core Competencies

• Exceptional attention to detail and accuracy
• Strong organizational and time-management skills
• Analytical mindset with ability to identify and resolve discrepancies
• Ability to manage multiple deadlines in a fast-paced environment
• High level of integrity and confidentiality

Key Performance Indicators (KPIs)

• Timeliness of payments
• Vendor satisfaction and response time
• Compliance with month-end close deadlines