Accounts Payable Specialist GD

simera-talent; San Francisco (CA); Remote; USD 45,000 - 75,000; Full time

Job summary

Simera-Talent is seeking a highly organized Accounts Payable Specialist to manage invoices, payments, and vendor communications. You will ensure accuracy and timeliness while maintaining strong internal and external relationships.

The role requires attention to detail, proficiency in Excel or Sheets, and experience with ERP systems. Work remotely with a focus on meeting deadlines and compliance.

Qualifications

• Experience in accounts payable, invoice processing, and vendor communications.
• Proficiency with accounting software or ERP systems.
• Strong attention to detail and accuracy in financial work.
• Ability to manage multiple invoices and deadlines with minimal supervision.

Responsibilities

• Process and verify invoices, bills, and payment requests accurately.
• Review invoices for proper approvals and documentation.
• Match invoices with purchase orders and receipts.
• Enter AP transactions into accounting systems.
• Reconcile vendor statements and investigate discrepancies.
• Prepare and process vendor payments according to schedules.
• Monitor due dates and ensure timely payments.
• Maintain organized AP records and documentation.
• Respond to vendor inquiries about invoices and payments.
• Assist with monthly/year-end closing activities.
• Support reconciliations and review outstanding balances.
• Prepare AP reports and summaries for management.
• Ensure proper documentation and filing of financial records.
• Assist with audits and provide requested AP docs.
• Identify opportunities to improve AP processes and efficiency.
• Maintain confidentiality of financial information.

Skills

Accounts payable

Invoice processing

Excel/Sheets

ERP systems

Vendor reconciliation

Analytical skills

Communication

Remote work

Tools

Microsoft Excel

Job description

We are seeking a highly organized, detail-oriented, and financially responsible Accounts Payable Specialist to manage and process the company’s accounts payable activities. The ideal candidate will ensure invoices, payments, and financial records are processed accurately and on time while maintaining strong relationships with vendors and internal teams.

Responsibilities

• Process and verify invoices, bills, and payment requests accurately and efficiently.
• Review invoices for proper approvals, supporting documentation, and compliance with company policies.
• Match invoices with purchase orders, receipts, and other relevant documentation.
• Enter accounts payable transactions into accounting systems and databases.
• Reconcile vendor statements and investigate discrepancies.
• Prepare and process vendor payments according to established schedules.
• Monitor payment due dates and ensure invoices are paid accurately and on time.
• Maintain accurate and organized accounts payable records and documentation.
• Respond to vendor inquiries regarding invoices, payments, account balances, and discrepancies.
• Communicate with internal departments to resolve invoice and payment issues.
• Assist with monthly and year-end closing activities related to accounts payable.
• Support account reconciliations and review outstanding balances.
• Prepare accounts payable reports and summaries for management.
• Ensure proper documentation and filing of financial records.
• Assist with audits and provide requested accounts payable documentation.
• Identify opportunities to improve accounts payable processes and operational efficiency.
• Maintain confidentiality when handling financial and vendor information.

Required Skills

• Strong knowledge ofaccounts payable and invoice processing.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Good understanding of accounting principles and financial processes.
• Proficiency withMicrosoft Excel or Google Sheets.
• Experience using accounting software, ERP systems, or financial management platforms.
• Strong reconciliation and problem-solving skills.
• Ability to identify and resolve discrepancies.
• Strong numerical and analytical abilities.
• Excellent written and verbal communication skills.
• Ability to manage multiple invoices, vendors, and deadlines simultaneously.
• Strong follow-up and task-management skills.
• Ability to maintain confidentiality when handling sensitive financial information.
• Ability to work independently and collaborate effectively with internal teams.

Requirements

• Previous experience inaccounts payable, accounting, finance, bookkeeping, or a similar role.
• Experience processing invoices, payments, vendor statements, and financial transactions.
• Experience with accounting software, ERP systems, or accounts payable platforms.
• Strong Excel or spreadsheet skills.
• Knowledge of invoice matching, reconciliations, and payment processes.
• Ability to manage high volumes of transactions while maintaining accuracy.
• Ability to meet deadlines and follow established financial procedures.
• Strong communication skills and ability to work with vendors and internal stakeholders.
• Ability to work independently and effectively in a remote environment.
• Reliable internet connection and a suitable setup for remote work.
• Professional, organized, dependable, and detail-oriented attitude.
• English proficiency is required if the position involves working with English-speaking vendors, clients, or teams.