Accounts Payable Specialist

Vicinity Energy Inc.; Boston (MA); On-site; USD 60,000 - 90,000; Full time

Job summary

A growing district energy company in Boston is seeking an Accounts Payable Specialist to join their team. This full-time position involves managing the accounts payable process, ensuring timely invoice processing, and supporting vendors. Candidates should have a degree in accounting and at least three years of relevant experience.

Qualifications

• Minimum of three years of progressive experience in Accounts Payable.
• Strong Excel skills, including large volume data manipulation and analysis.
• High level of integrity, reliability, and work ethic.

Responsibilities

• Manage the AP process ensuring timely and accurate payment of invoices.
• Assist with management of pay cycles including Checks, EFTs, ACH.
• Vendor management including new vendor requests and resolution of issues.

Skills

Communication

Organizational Skills

Data Analysis

Teamwork

Education

Associate or bachelor's degree in accounting

Tools

Microsoft Dynamics D365

Maximo CMMS System

Microsoft Excel

Job description

Posted Thursday, June 12, 2025 at 4:00 AM

Vicinity Energy is North America’s largest provider of district energy solutions, offering low carbon energy to most of the iconic buildings you see in the skylines of Boston, Cambridge, Philadelphia, Baltimore and many other cities in the US. As a member of the communities we serve, all of us at Vicinity understand the critical role we play in reducing the impacts of climate change and being a leader in decarbonization. We are committed to net zero and eliminating our reliance on fossil fuels, but we need the best and the brightest minds on our team to help us reach our goal, not only for us as a company, but for our customers, our communities, and our planet.

Summary

Working for a growing district energy company, the Accounts Payable Specialist working with the Accounts Payable Manager is responsible for all activities in the accounts payable function. The Accounts Payable Specialist documents important key processes and ensures they are working properly to guarantee timely and accurate payment of invoices. In addition, the position is heavily involved in processing invoices in a decentralized organizational structure. This position must be able to rely on extensive experience and judgment to plan and accomplish goals. This position must exhibit a commitment to excellence and hold themselves to high standards in all areas.

The Accounts Payable Specialist reports to the Accounts Payable Manager and has direct contact with all levels of broader organization. This is a full-time exempt position located at our corporate office in Boston, MA.

Responsibilities

• Participate in the management of the AP process
  • Ensure invoice processing management
  • Assist with management of pay cycles (Checks, EFTs, ACH, Wires, Single Use Card Payment)
• Vendor management and creation
  • Assist with the process for new vendors, ensuring completion of new vendor request form and other required documentation; working with the procurement team to approve and enter new vendors into the CMMS and ERP systems.
• Input department invoices into Maximo and obtain department head approvals
• Vendor support – corporate support resource to help resolve issues with vendors
• Assist with 1099 annual filings

Basic Qualifications

• Associate or bachelor's degree in accounting or related field

Preferred Qualifications

• Minimum of three years of progressive experience in Accounts Payable
• Systems experience in the AP Function in Microsoft Dynamics D365 and Maximo CMMS System
• Strong communication and organizational skills
• Strong Microsoft Excel skills, including large volume data manipulation and analysis
• High level of integrity, reliability, and work ethic
• Strong teamwork and interpersonal skills, ability to communicate and manage well at all levels of the company

EQUAL EMPLOYMENT OPPORTUNITY POLICY STATEMENT VicinityNorth America is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.