Accounts Payable Specialist

Sterling Search Partners; Birmingham (AL); On-site; USD 38,000 - 52,000; Full time

Job summary

Sterling Search Partners is assisting a manufacturing client in Birmingham, AL, to fill an AP Clerk position. The AP Clerk will process high-volume vendor invoices, perform three-way matching, code invoices to GL accounts, and prepare payments including checks, ACH, and wires.

The role supports month-end close, maintains vendor files, and ensures internal controls. Requirements include 2+ years AP experience and ERP proficiency such as SAP, Oracle, or Dynamics, plus strong Excel skills.

Qualifications

• 2+ years of accounts payable experience, preferably in manufacturing.
• Experience with ERP systems such as SAP, Oracle, Microsoft Dynamics, Epicor, or similar.
• Proficiency in Microsoft Excel and Microsoft Office Suite.

Responsibilities

• Process high-volume vendor invoices accurately and efficiently.
• Perform three-way matching of purchase orders, receiving documents, and vendor invoices.
• Code invoices to the appropriate general ledger accounts and cost centers.
• Prepare weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve invoice discrepancies.
• Communicate with vendors regarding payment status, missing invoices, and account issues.
• Maintain accurate vendor files, including W-9s and payment information.
• Assist with month-end closing activities, including AP accruals and account reconciliations.
• Ensure compliance with company policies and internal controls.
• Monitor aging reports and prioritize payments according to payment terms.
• Process employee expense reimbursements as needed.
• Assist with audits by providing requested documentation.
• Collaborate with purchasing and receiving departments to resolve pricing and receiving issues.
• Maintain organized electronic and paper filing systems.
• Perform other accounting and administrative duties as assigned.

Skills

Accounts payable experience

Attention to detail

Vendor communications

Education

Associate's degree in Accounting or Business

High school diploma or GED

Tools

SAP

Oracle

Microsoft Dynamics

Epicor

Microsoft Excel

Job description

Sterling Search Partner is helping a growing client with its search for an AP Clerk. The Manufacturing Accounts Payable Clerk is responsible for processing vendor invoices, ensuring timely and accurate payments, maintaining vendor records, and supporting the accounting department. This role works closely with purchasing, receiving, production, and vendors to reconcile invoices, resolve discrepancies, and ensure compliance with company policies.

• Process high-volume vendor invoices accurately and efficiently.
• Perform three-way matching of purchase orders, receiving documents, and vendor invoices.
• Code invoices to the appropriate general ledger accounts and cost centers.
• Prepare weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve invoice discrepancies.
• Communicate with vendors regarding payment status, missing invoices, and account issues.
• Maintain accurate vendor files, including W-9s and payment information.
• Assist with month-end closing activities, including AP accruals and account reconciliations.
• Ensure compliance with company policies and internal controls.
• Monitor aging reports and prioritize payments according to payment terms.
• Process employee expense reimbursements as needed.
• Assist with audits by providing requested documentation.
• Collaborate with purchasing and receiving departments to resolve pricing and receiving issues.
• Maintain organized electronic and paper filing systems.
• Perform other accounting and administrative duties as assigned.

Qualifications

• High school diploma or GED required; Associate's degree in Accounting or Business preferred.
• 2+ years of accounts payable experience, preferably in a manufacturing environment.
• Experience with ERP systems such as SAP, Oracle, Microsoft Dynamics, Epicor, or similar.
• Strong understanding of purchase orders, inventory, and manufacturing processes.
• Proficiency in Microsoft Excel and Microsoft Office Suite.