Accounts Payable Specialist

Add Source Group, LLC; Birmingham (AL); On-site; USD 42,000 - 54,000; Full time

Job summary

Add Source Group, LLC is seeking an Accounts Payable Specialist to join our accounting team in Birmingham. You will process a high volume of invoices, investigate discrepancies, and ensure accurate, timely payments while supporting month-end close and process improvements.

The role emphasizes attention to detail, strong analytical skills, and the ability to manage competing priorities in a fast-paced environment. Experience with Esker or Source-to-Pay automation is valued.

Qualifications

• High school diploma or GED required.
• At least 1 year of accounts payable or related experience.
• Experience with Esker or Source-to-Pay automation preferred.
• Ability to investigate discrepancies and resolve invoice issues.
• Strong Excel and MS Office proficiency.

Responsibilities

• Process and validate a high volume of invoices through an automated AP system.
• Investigate and resolve invoice exceptions related to POs, receipts, pricing, coding, approvals, and taxes.
• Monitor workflow queues, aging, payment deadlines, and discounts.
• Research and resolve vendor and payment discrepancies promptly and professionally.
• Review AP data and reports to identify trends and opportunities for improvement.
• Assist with vendor reconciliations, month-end close, accruals, and audit support.
• Maintain documentation within AP and ERP systems.
• Collaborate with Purchasing, Receiving, Operations, Finance, and vendors to resolve issues.
• Participate in system testing, process documentation, and training.

Skills

Analytical thinking

Attention to detail

Problem-solving

Prioritization

Independent but collaborative

Communication

Discretion with confidential info

Education

High school diploma or GED

Associate degree in Accounting/Finance

Tools

Excel

Microsoft Office

Esker

Job description

A well-established company is seeking an analytical and detail-oriented Accounts Payable Specialist to join its accounting team. This position will support high-volume accounts payable operations and play an important role in ensuring invoices are processed accurately, efficiently, and on time.

The ideal candidate is someone who enjoys working through discrepancies and exceptions, has strong attention to detail, and can effectively manage competing priorities in a fast-paced environment. Experience with accounts payable automation or Source-to-Pay platforms is highly valued.

What You’ll Do:

• Process and validate a high volume of purchase order and non-purchase-order invoices through an automated accounts payable system.


• Investigate and resolve invoice exceptions related to purchase orders, receipts, pricing, quantities, coding, approvals, taxes, payment terms, and potential duplicate invoices.


• Monitor workflow queues, invoice aging, approval delays, payment deadlines, and available cash discounts.


• Research and resolve invoice, vendor, and payment discrepancies in a timely and professional manner.


• Review accounts payable data and reports to identify trends, recurring issues, and opportunities for process improvement.


• Assist with vendor statement reconciliations, month-end close, accruals, audit support, and other accounting projects.


• Maintain accurate and complete documentation within the accounts payable and ERP systems.


• Collaborate with Purchasing, Receiving, Operations, Finance, internal approvers, and vendors to resolve issues and improve processing efficiency.


• Participate in system testing, process documentation, user training, and continuous-improvement initiatives.

What Their Looking For:

• Strong analytical, critical-thinking, and problem-solving skills.


• Excellent attention to detail and the ability to prioritize competing deadlines.


• Ability to interpret financial information, investigate discrepancies, and identify root causes.


• Ability to work independently while also collaborating effectively with a broader accounting team.


• Strong written and verbal communication skills.


• Ability to handle confidential financial information with discretion.


• Proficiency with Microsoft Office, particularly Excel, Teams, Word, and Outlook.

Qualifications:

Required:

• High school diploma or GED.


• At least 1 year of accounts payable, accounting, or related experience.

Preferred:

• Associate degree in Accounting, Finance, Business, or a related field.


• 2–3 years of accounts payable experience.


• Experience with Esker or another Source-to-Pay/accounts payable automation platform.


• Experience analyzing AP reports, workflow exceptions, aging, and processing performance.


• Experience in a manufacturing, distribution, or sales environment.