Accounts Payable Specialist

Green Key Resources; Bethesda (MD); On-site; USD 52,000 - 76,000; Full time

Job summary

Green Key Resources in Bethesda, MD is seeking an AP Specialist to join our accounting team. You will manage day-to-day accounts payable, including invoice processing, payments, vendor communication, and reconciliations.

A hands-on AP background and experience with QuickBooks or Sage are required. The role requires strong attention to detail and the ability to handle sensitive financial information with discretion while managing multiple priorities in a fast-paced environment.

Qualifications

• Prior Accounts Payable or accounting experience required.
• Hands-on experience with QuickBooks or Sage.
• Bachelor's degree in Finance, Accounting, Business Administration, or related field preferred; equivalent experience will be considered.
• Strong understanding of basic accounting principles.
• Proficiency with Microsoft Excel and Microsoft Office Suite.
• Experience processing invoices, making payments, reconciling accounts, and resolving vendor discrepancies.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Ability to handle highly sensitive financial information with discretion and integrity.
• Knowledge of investment terminology is a plus.

Responsibilities

• Review and process vendor invoices for multiple entities and expenses.
• Execute timely payments through various methods, including credit cards, checks, and electronic transfers.
• Communicate with vendors to research and resolve invoice, pricing, and payment discrepancies.
• Verify invoices and supporting documentation for proper authorization and accuracy.
• Accurately code invoices and deposits to the appropriate general ledger accounts and entities.
• Reconcile vendor statements, bank accounts, and credit card transactions.
• Assist with financial reporting, data analysis, and tax-related documentation.
• Maintain organized records of invoices, payments, and supporting documentation.
• Prepare and track mailings and correspondence related to financial and legal documents.
• Provide general administrative support to the accounting team.
• Initiate and track IT and facilities requests as needed.
• Maintain strict confidentiality when handling sensitive financial and personal information.
• Prioritize competing deadlines while maintaining accuracy and attention to detail.

Skills

Accounts Payable

Detail oriented

Communication skills

Microsoft Excel

Confidentiality

Education

Bachelor's degree in Finance/Accounting

Tools

QuickBooks

Sage

Excel

Job description

We are seeking an AP Specialist to join our client's accounting team in Bethesda, MD. This position will manage day-to-day accounts payable functions, including invoice processing, payment processing, vendor communication, and account reconciliations.

The ideal candidate will have hands-on AP or accounting experience, strong attention to detail, and experience working with QuickBooks or Sage accounting software. This role requires someone who can handle sensitive financial information with discretion while managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Review and process vendor invoices for multiple entities and expenses.
• Execute timely payments through various methods, including credit cards, checks, and electronic transfers.
• Communicate with vendors to research and resolve invoice, pricing, and payment discrepancies.
• Verify invoices and supporting documentation for proper authorization and accuracy.
• Accurately code invoices and deposits to the appropriate general ledger accounts and entities.
• Reconcile vendor statements, bank accounts, and credit card transactions.
• Assist with financial reporting, data analysis, and tax-related documentation.
• Maintain organized records of invoices, payments, and supporting documentation.
• Prepare and track mailings and correspondence related to financial and legal documents.
• Provide general administrative support to the accounting team.
• Initiate and track IT and facilities requests as needed.
• Maintain strict confidentiality when handling sensitive financial and personal information.
• Prioritize competing deadlines while maintaining accuracy and attention to detail.

Qualifications

• Prior Accounts Payable or accounting experience required.
• Hands-on experience with QuickBooks or Sage accounting software required.
• Bachelor's degree in Finance, Accounting, Business Administration, or a related field preferred; equivalent experience will be considered.
• Strong understanding of basic accounting principles.
• Proficiency with Microsoft Excel and Microsoft Office Suite.
• Experience processing invoices, making payments, reconciling accounts, and resolving vendor discrepancies.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and competing deadlines in a fast-paced environment.
• Ability to handle highly sensitive financial information with discretion and integrity.
• Knowledge of investment terminology is a plus.